--- title: "Accounts Receivable Tracker for Xero & QuickBooks | Paidnice" description: "Track every overdue account with Paidnice, synced with Xero or QuickBooks. A kanban view with your own stages, an owner on each account and real balances." url: https://www.paidnice.com/accounts-receivable-tracker --- ★★★★★160+This app is a game changer!Lesley B. # An accounts receivable tracker for Xero and QuickBooks Track every overdue account in a kanban view, with your own stages and an owner on each, **synced with your ledger.** Try it FreeBook a Demo 2025WINNER2026WINNERXero App of the Year2025 Global · 2026 NZ Read all 160+ reviews ## Trusted with over $1,200,000,000 collected on time across 1,070,000 invoices since 2022. and counting ## Track who owes what, and who is chasing it Paidnice puts every overdue account on a shared board. Anyone can see where each account is, who owns it and what was said. ### Create the stages your team works in Add stages such as In dispute, Promised to pay or Ask sales. Drag accounts between them as the conversation moves. ### An owner on every account Assign each account to a team member, so everyone knows who is chasing it. Notes stay on the account for whoever picks it up. ### A kanban view with real balances Drag accounts between stages on the kanban view. Paidnice reads Xero or QuickBooks, so each card shows the real overdue balance. ### Switch to the aging buckets view See the same invoices by age, from Current to 90+ days, with a count and a total in each column. > It’s the debt collection system I’ve been looking for, for the last 15 years. Tyler Caskey Partner, The Bean Counters Said on the Accounting Apps Podcast 2025WINNER2026WINNER Xero App of the Year2025 Global · 2026 NZ 2026FINALIST Innovation App of the YearGlobal finalist 2026 ## Everything you expect from great accounts receivable software Paidnice has everything your business needs to run a best-in-class receivables process, from the first reminder to the money landing in your account. ### Chase automatically Send Reminders Automate email and SMS with powerful reminders, from your own domain. Automate Statements Schedule automatic statement sends each month. AI Reply Handling Paidnice reads every reply and drafts the next step for your approval. ### Enforce your terms Late Fees & Interest Automatically apply and send late fees and interest. Prompt Payment Discounts Encourage early payment with automated discounts. Escalate & Track Calls Escalate and assign overdue invoices for manual follow up. ### Get paid, and see it coming Customer Payment Portal Self-service hub for your customers' payment and billing needs. Create Payment Plans Flexible payment terms with automatic installment reminders. AR Insights & Reports Measure Days Sales Outstanding and other critical KPIs. [See all features →](https://www.paidnice.com/features) Bookkeeping & AccountingNew Zealand ## Outstanding invoices down from $60,000 to $24,000 > “For the cost of the subscription versus money in your bank, it’s definitely a no-brainer.” Haley ReynersFounder, My Two Cents Read My Two Cents’s story → Outstanding invoicesBefore$60,000 owedNow$24,000Payment delaysBefore45+ daysNowUnder 25 daysThe processBeforeManual follow-upNow90% automated ## Works with the software you already run Paidnice connects to your ledger, payment providers, CRM and team chat, **so every invoice is chased, paid and recorded without manual data entry.** See all integrations → NewConnect to Claude or ChatGPT via MCP Claude ChatGPT ## Accounts receivable tracker questions What is an accounts receivable tracker? An accounts receivable tracker shows who owes you money, how much is overdue and what is happening on each account. Paidnice builds it from your Xero or QuickBooks invoices. Can Paidnice track collections as a team? Yes. Paidnice tracks every overdue account through your own collection stages, such as In dispute or Promised to pay, with an owner on each account. Does Paidnice have a kanban view? Yes. See your overdue accounts as cards on a kanban view, and drag them between stages as the conversation moves. Can I create my own stages? Yes. Create the stages your team uses, such as In dispute, Promised to pay or Ask sales. Do I have to update the tracker manually? No. Paidnice reads your accounting system, so each account shows the real overdue balance. You only move an account when the conversation moves. Can each account have an owner? Yes. Assign each account to a team member, so everyone knows who is chasing it. [See roles and approvals](https://www.paidnice.com/approvals). Why not use an Excel accounts receivable tracker? A spreadsheet does not know when an invoice is paid, so someone has to keep it up to date. Paidnice reads your ledger, so the balances stay current. ## Meet the team that built Paidnice Book a call with the founders to learn more about how Paidnice can help you take the pain away from getting paid. Book a CallChat with us Great hands on experience. Ashley helped us through everything.Janet X.App Marketplace160+I’ve contacted support a few times, and Denym has always replied with really detailed and thoughtful explanations, even taking the time to jump on a video call to help.Jon M.App Marketplace160+So happy with the service provided by Ashley at Paidnice. The best service I have had from anyone in years.Anna H.App Marketplace160+Very simple to set up and the few questions we had were quickly and expertly dealt with by Denym. It has already made a huge difference to our debtor days and has massively helped.Jenny M.App Marketplace160+ ## Related features EscalationsGive a call, a credit stop or a letter to the right person.Roles and approvalsAssign accounts to people or an AI agent, and approve each action.In-app callingCall customers from Paidnice, with a transcript and summary. ## Track every overdue account in one place Connect Xero or QuickBooks and Paidnice fills the tracker with your overdue accounts. Try it FreeBook a Demo [Rated 5 stars, 160+ reviews](https://www.paidnice.com/reviews) · [App of the Year](https://www.paidnice.com/blog/winner-xero-global-app-awards-2026)