--- title: "Accounts Receivable Software for Accounting Firms | Paidnice" description: "Accounts receivable software for accountants and bookkeepers. Paidnice chases unpaid fees, takes payment and adds interest from Xero or QuickBooks." url: https://www.paidnice.com/industries/accounting-firms --- ★★★★★160+This app is a game changer!Lesley B. # Accounts receivable software for accounting firms. Paidnice runs fee collection for your practice: reminders to clients, group statements, interest per your engagement letter and online payment, all from the fee invoices in Xero or QuickBooks. Try it FreeBook a Demo 2025WINNER2026WINNERXero App of the Year2025 Global · 2026 NZ Read all 160+ reviews ## The accounts receivable toolkit for accounting firms Every tool you need to get paid on time, running on your live Xero or QuickBooks invoices. Connect once and switch on what you need. ### Chase automatically Send Reminders Automate email and SMS with powerful reminders, from your own domain. Automate Statements Schedule automatic statement sends each month. AI Reply Handling Paidnice reads every reply and drafts the next step for your approval. ### Enforce your terms Late Fees & Interest Automatically apply and send late fees and interest. Prompt Payment Discounts Encourage early payment with automated discounts. Escalate & Track Calls Escalate and assign overdue invoices for manual follow up. ### Get paid, and see it coming Customer Payment Portal Self-service hub for your customers' payment and billing needs. Create Payment Plans Flexible payment terms with automatic installment reminders. AR Insights & Reports Measure Days Sales Outstanding and other critical KPIs. ## From the day you send it to the day it is paid Every stage runs on your payment terms, automatically or after you approve it. 1. ### Clients get a fee reminder before, on and after the due date, by email and text, from your own domain. They reply or pay from the link.[Explore reminders →](https://www.paidnice.com/email-sms-reminders) 2. ### Every client group with a balance gets one statement on the day you choose: every entity, every open fee invoice, one total and a link to pay.[Explore statements →](https://www.paidnice.com/automated-customer-statements) 3. ### Paidnice adds the interest or late fee your engagement letter allows, on the schedule you set. Your best clients can stay exempt.[Explore late fees →](https://www.paidnice.com/late-fees) 4. ### Paidnice reads each client reply, logs the promise or the question and drafts the next step. A person at the firm approves each draft before it is sent.[Explore reply handling →](https://www.paidnice.com/ai-accounts-receivable) 5. ### When reminders run out, the client's relationship owner gets a call, letter or stop credit task, with the full fee and payment history attached.[Explore escalations →](https://www.paidnice.com/escalations) 6. ### Clients see every open fee invoice and pay by card or bank, or split an invoice into a payment plan. No login needed.[Explore the portal →](https://www.paidnice.com/customer-payment-portal) Clients get a fee reminder before, on and after the due date, by email and text, from your own domain. They reply or pay from the link. Explore reminders → Plus payment plans, discounts, credit scores, cash forecasts, letters by post and more. ## Built for how accounting firms get paid ### The whole client group settles from one statement. The operating company, holding entity and family trust see one consolidated balance, so the group pays it in one go. - Every entity's open fees on one statement - Interest on the overdue balance recalculated at send ### Overdue year-end fees earn interest, per your engagement letter. Paidnice charges interest on the whole overdue balance at your rate, so your engagement letter terms actually apply. - Set per client group - Your best clients can stay exempt - Posts to Xero or QuickBooks The [NatWest Accountancy Benchmarking Report 2024](https://www.natwest.com/business/insights/sector-trends/professional-and-business-services/the-accountancy-trends-shaping-2024.html) puts debtor days at 66 for small UK firms. ### Large year-end fees split into installments clients can manage. Split one large fee invoice into installments, and Paidnice moves the due date to each and reminds the client first. - Saved card or bank charged when Stripe is connected - A missed installment makes the fee overdue again - On Pro and above ## Know what is coming in, and who to call first Paidnice turns your ledger into answers: the fees due this week, the clients who pay late and the accounts a partner should call. - Expected payments, week by week, from your ledger - A credit score for every customer, from how they pay - Aged receivables for each customer, at a glance - A weekly report emailed to your team What customers see Day 3050%fewer late payments Day 908 in 10invoices paid on time Explore reporting → ## Keep the practice software your team already runs Keep billing from your practice software exactly as you do now. Once its invoices sync to Xero or QuickBooks Online, Paidnice picks them up and runs the rest. - **Invoices sync over**Each invoice your practice software pushes to Xero or QuickBooks Online reaches Paidnice with its customer, amount and due date. - **Nothing to re-enter**No import, no second ledger and no new invoicing tool. Paidnice works from the invoices already in your accounting. - **Payments land back**Payments taken through Paidnice are recorded against the invoice in your ledger, so your books stay current. > It’s the debt collection system I’ve been looking for, for the last 15 years. Tyler Caskey Partner, The Bean Counters Said on the Accounting Apps Podcast 2025WINNER2026WINNER Xero App of the Year2025 Global · 2026 NZ 2026FINALIST Innovation App of the YearGlobal finalist 2026 ## Businesses that get paid on their terms Paidnice customers on getting paid, in their own words. Manual chasing3 hrs back weekly ### [How Bullot & Rankine beat the spam filters and got paid on time](https://www.paidnice.com/success-stories/bullot-rankine) > “The impact that we had was immediate.” **Marc Proctor**Director, Bullot & Rankine ### [How NZ Family Trust Services automated their accounts receivable](https://www.paidnice.com/success-stories/janet-xuccoa-nzfts) > “If you want to get paid on time, put in Paidnice software, full stop.” **Janet Xuccoa**Director, New Zealand Family Trust Services $60k outstanding$24k in 30 days ### [How My Two Cents slashed outstanding invoices from $60k to $24k](https://www.paidnice.com/success-stories/my-two-cents) > “When my debtor workflow is turned off, people stop paying me almost immediately.” **Haley Reyners**Founder, My Two Cents 20%+ late0% late ### [How Paintvine reduced late payments to zero within a month](https://www.paidnice.com/success-stories/paintvine) > “Paidnice gave us the reliability we needed in our accounts receivable.” **Alex Hamilton**CEO, Paintvine Late payments75% fewer ### [How Venture Workspace cut late payments by 75% within 30 days](https://www.paidnice.com/success-stories/venture-workspace) > “One thing less to worry about.” **Louis Fourie**Director, Venture Workspace Manual chasingPaid same day ### [How RankRise uses prompt payment discounts to get paid in a day](https://www.paidnice.com/success-stories/rankrise) > “It's perfect set-and-forget automation.” **Will Qu**Founder, RankRise Six figuresMore than halved ### [How Balance My Books more than halved a client's overdue invoices](https://www.paidnice.com/success-stories/balance-my-books) > “We look like heroes because we've introduced Paidnice into their business.” **Roman Tepes**Founder, Balance My Books 60-day drift30-day terms again ### [How Salt Silo stopped losing a month to bounced invoices](https://www.paidnice.com/success-stories/salt-silo) > “Just by using Paidnice, it's freed up loads and loads of time.” **Jon Murphy**Founder, Salt Silo 80%+ paid lateMost in 14 days ### [How 3IT Consulting gets paid on time, and Paidnice pays for itself](https://www.paidnice.com/success-stories/3itconsulting) > “With Paidnice, we've transformed client behaviour around on-time payment.” **Louis De Kock**Director, 3IT Consulting Manual chasing4 hrs back a fortnight ### [How Better Tuition Academy turns late payments into on-time revenue](https://www.paidnice.com/success-stories/better-tuition-academy) > “Paidnice has completely flipped the script.” **Victor Chen**CMO & Accounts Manager, Better Tuition Academy ### [How junebird creative turned invoice chaos into mailbox money](https://www.paidnice.com/success-stories/junebird-creative) > “Whether you are a solopreneur or a big agency, this is a no-brainer.” **Christine Tierney**Founder, junebird creative [See all customer stories →](https://www.paidnice.com/success-stories)·[Read all 160+ reviews →](https://www.paidnice.com/reviews) ## How it works for accountants and bookkeepers Does Paidnice work with Xero Practice Manager? Yes, many accounting firms we serve bill through Xero Practice Manager, Karbon, Ignition or FYI. Those tools push the approved invoice into Xero or QuickBooks, and Paidnice picks it up from there. Nothing changes about how you raise bills or run jobs. Connect the ledger once and every fee invoice, monthly or annual, joins the chasing schedule automatically. Can an accounting firm charge late fees or interest on overdue invoices? Many accounting firms in the US charge interest on overdue fees when the engagement letter allows it. Rules vary by state, so check your letter and your state board's guidance first. Paidnice does the mechanical part: it calculates interest per client, posts it to the ledger, and shows it on every statement. Whether and how much to charge stays your call. How does Paidnice know which invoices to chase? It reads the invoices already sitting in your firm's Xero or QuickBooks ledger. Anything Xero Practice Manager, Karbon or Ignition has pushed across is fair game, whether it went out this morning or has been overdue since tax season. You choose which clients and which invoice types join the schedule, and you can pull any single invoice out by its reference. Will automated chasing upset our clients? Accounting firms keep the relationship because the reminder reads as routine billing: your own domain, your own words, your tone. An approval step holds every message for partner sign-off until you switch a policy to automatic. Many clients pay on the first polite nudge; the partner only appears at the end of the ladder, when the relationship needs a human anyway. Can we run different policies for monthly and annual clients? Yes, many accounting firms split clients into groups: monthly fixed-fee bookkeeping, annual tax-only, and a few legacy hourly clients, and each group runs its own reminder ladder, statement day and interest policy at the same time. A new client inherits the group policy the moment their first invoice lands. What does Paidnice cost for accountants and bookkeepers? Accounting and bookkeeping firms start on Essentials from US$69, £49 or A$99 a month, priced by invoice volume, not revenue. There are no contracts, and your first 20 actions are free. ## Stop writing personal collection emails on Friday afternoons. Connect Xero or QuickBooks and Paidnice prepares draft policies for you. Nothing runs until you approve them. Try it FreeBook a Demo [Rated 5 stars, 160+ reviews](https://www.paidnice.com/reviews) · [App of the Year](https://www.paidnice.com/blog/winner-xero-global-app-awards-2026)