--- title: "Accounts Receivable Software for Marketing Agencies | Paidnice" description: "Accounts receivable software for marketing and creative agencies. Paidnice chases late retainers, takes payment and adds interest from Xero or QuickBooks." url: https://www.paidnice.com/industries/agencies --- ★★★★★160+This app is a game changer!Lesley B. # Accounts receivable software for marketing agencies. Paidnice runs collections for your agency: reminders on every retainer and milestone, late fees that cover the media float, client statements and online payment, all from the invoices in Xero or QuickBooks. Try it FreeBook a Demo 2025WINNER2026WINNERXero App of the Year2025 Global · 2026 NZ Read all 160+ reviews ## The accounts receivable toolkit for marketing agencies Every tool you need to get paid on time, running on your live Xero or QuickBooks invoices. Connect once and switch on what you need. ### Chase automatically Send Reminders Automate email and SMS with powerful reminders, from your own domain. Automate Statements Schedule automatic statement sends each month. AI Reply Handling Paidnice reads every reply and drafts the next step for your approval. ### Enforce your terms Late Fees & Interest Automatically apply and send late fees and interest. Prompt Payment Discounts Encourage early payment with automated discounts. Escalate & Track Calls Escalate and assign overdue invoices for manual follow up. ### Get paid, and see it coming Customer Payment Portal Self-service hub for your customers' payment and billing needs. Create Payment Plans Flexible payment terms with automatic installment reminders. AR Insights & Reports Measure Days Sales Outstanding and other critical KPIs. ## From the day you send it to the day it is paid Every stage runs on your payment terms, automatically or after you approve it. 1. ### Clients get a reminder before, on and after the due date, by email and text, from accounts@ at your own domain. They reply or pay from the link.[Explore reminders →](https://www.paidnice.com/email-sms-reminders) 2. ### Every client with a balance gets one statement on the day you choose: every retainer, milestone and media recharge, one total and a link to pay.[Explore statements →](https://www.paidnice.com/automated-customer-statements) 3. ### Paidnice adds the late fee or monthly interest your contract allows, on the schedule you set, recharges included. VIP clients can stay exempt.[Explore late fees →](https://www.paidnice.com/late-fees) 4. ### Paidnice reads each client reply, logs the promise or the question and drafts the next step. Someone on your team approves each draft before it is sent.[Explore reply handling →](https://www.paidnice.com/ai-accounts-receivable) 5. ### When reminders run out, the client moves to a director with a call, letter or stop credit task and the full payment history attached.[Explore escalations →](https://www.paidnice.com/escalations) 6. ### Clients see every open retainer, milestone and recharge and pay by card or bank, or split an invoice into a payment plan. No login needed.[Explore the portal →](https://www.paidnice.com/customer-payment-portal) Clients get a reminder before, on and after the due date, by email and text, from accounts@ at your own domain. They reply or pay from the link. Explore reminders → Plus payment plans, discounts, credit scores, cash forecasts, letters by post and more. ## Built for how marketing agencies get paid ### Reminders reach the person who signed off the work. Invoices go to the client's accounts payable inbox, while reminders and statements reach the marketing manager. - Choose who gets invoices, reminders and statements - Replies stay in one email thread - Later reminders can come from a named director ### Late clients cover the media float. Your contract's late clause becomes a real fee or monthly interest on the whole overdue balance, recharges included. - Set per client group - VIP clients can stay exempt In a WFA study cited by the [4A's](https://s3.amazonaws.com/media.mediapost.com/uploads/The-Ripple-Effect-of-Extending-Payment-Terms.pdf), only 18% of agencies never start work without a purchase order. Professional services payer speed: [UK](https://www.paidnice.com/payment-times/uk/professional-services), [Australia](https://www.paidnice.com/payment-times/au/professional-scientific-technical-services). ### One payment page for everything a client owes. Clients pay the retainer, milestones and media recharges together on one branded portal, by card or ACH. - Pay from any reminder - Matched back to your ledger - One parent statement for multi-brand clients ## Know what is coming in, and who to call first Paidnice turns your ledger into answers: the retainers due this week, the clients who pay late and the accounts a director should call. - Expected payments, week by week, from your ledger - A credit score for every customer, from how they pay - Aged receivables for each customer, at a glance - A weekly report emailed to your team What customers see Day 3050%fewer late payments Day 908 in 10invoices paid on time Explore reporting → ## Keep the agency stack your team already runs Keep billing from your agency stack exactly as you do now. Once its invoices sync to Xero or QuickBooks Online, Paidnice picks them up and runs the rest. - **Invoices sync over**Each invoice your agency stack pushes to Xero or QuickBooks Online reaches Paidnice with its customer, amount and due date. - **Nothing to re-enter**No import, no second ledger and no new invoicing tool. Paidnice works from the invoices already in your accounting. - **Payments land back**Payments taken through Paidnice are recorded against the invoice in your ledger, so your books stay current. > It’s the debt collection system I’ve been looking for, for the last 15 years. Tyler Caskey Partner, The Bean Counters Said on the Accounting Apps Podcast 2025WINNER2026WINNER Xero App of the Year2025 Global · 2026 NZ 2026FINALIST Innovation App of the YearGlobal finalist 2026 ## Businesses that get paid on their terms Paidnice customers on getting paid, in their own words. Manual chasingPaid same day ### [How RankRise uses prompt payment discounts to get paid in a day](https://www.paidnice.com/success-stories/rankrise) > “It's perfect set-and-forget automation.” **Will Qu**Founder, RankRise ### [How junebird creative turned invoice chaos into mailbox money](https://www.paidnice.com/success-stories/junebird-creative) > “Whether you are a solopreneur or a big agency, this is a no-brainer.” **Christine Tierney**Founder, junebird creative $60k outstanding$24k in 30 days ### [How My Two Cents slashed outstanding invoices from $60k to $24k](https://www.paidnice.com/success-stories/my-two-cents) > “When my debtor workflow is turned off, people stop paying me almost immediately.” **Haley Reyners**Founder, My Two Cents 20%+ late0% late ### [How Paintvine reduced late payments to zero within a month](https://www.paidnice.com/success-stories/paintvine) > “Paidnice gave us the reliability we needed in our accounts receivable.” **Alex Hamilton**CEO, Paintvine Late payments75% fewer ### [How Venture Workspace cut late payments by 75% within 30 days](https://www.paidnice.com/success-stories/venture-workspace) > “One thing less to worry about.” **Louis Fourie**Director, Venture Workspace Six figuresMore than halved ### [How Balance My Books more than halved a client's overdue invoices](https://www.paidnice.com/success-stories/balance-my-books) > “We look like heroes because we've introduced Paidnice into their business.” **Roman Tepes**Founder, Balance My Books Manual chasing3 hrs back weekly ### [How Bullot & Rankine beat the spam filters and got paid on time](https://www.paidnice.com/success-stories/bullot-rankine) > “The impact that we had was immediate.” **Marc Proctor**Director, Bullot & Rankine 60-day drift30-day terms again ### [How Salt Silo stopped losing a month to bounced invoices](https://www.paidnice.com/success-stories/salt-silo) > “Just by using Paidnice, it's freed up loads and loads of time.” **Jon Murphy**Founder, Salt Silo 80%+ paid lateMost in 14 days ### [How 3IT Consulting gets paid on time, and Paidnice pays for itself](https://www.paidnice.com/success-stories/3itconsulting) > “With Paidnice, we've transformed client behaviour around on-time payment.” **Louis De Kock**Director, 3IT Consulting Manual chasing4 hrs back a fortnight ### [How Better Tuition Academy turns late payments into on-time revenue](https://www.paidnice.com/success-stories/better-tuition-academy) > “Paidnice has completely flipped the script.” **Victor Chen**CMO & Accounts Manager, Better Tuition Academy ### [How NZ Family Trust Services automated their accounts receivable](https://www.paidnice.com/success-stories/janet-xuccoa-nzfts) > “If you want to get paid on time, put in Paidnice software, full stop.” **Janet Xuccoa**Director, New Zealand Family Trust Services [See all customer stories →](https://www.paidnice.com/success-stories)·[Read all 160+ reviews →](https://www.paidnice.com/reviews) ## How it works for marketing and creative agencies Does Paidnice work with Harvest? Yes, agencies invoicing from Harvest are a common setup. Harvest copies invoices into Xero or QuickBooks Online when you send them, and Paidnice reads them from the ledger. You keep invoicing from Harvest exactly as you do now. Scoro, Accelo, Avaza and Productive work the same way. Can a marketing agency charge late fees on overdue invoices? Marketing agencies can charge late fees or interest where their state allows it, so check yours or ask your accountant before you set the rate. Paidnice turns the clause in your client contract or statement of work into a real charge, posted to the invoice in Xero or QuickBooks, as a draft or approved, your choice. Can the account manager stay out of the chasing? Yes, that is the point for many agencies. Reminders go out from accounts@ on your own domain, so the request comes from the business itself. If a client keeps ignoring them, the sender steps up to a named director. The account manager keeps the creative relationship clean. What about the media spend we front for clients? Agencies fronting media spend can charge interest on the whole overdue balance, recharges included. Set statement interest at the rate in your client contract and it accrues on everything the client owes, so the client covers the cost of the float. The statement shows the retainer, the recharge, and the interest on one page. What happens when a client disputes one milestone invoice? Agencies keep collecting on the rest of the account while one milestone is in dispute. Pull that invoice out of the policy by its reference and the disputed milestone sits on hold while reminders, statements, and interest keep running on everything else the client owes. When the scope question settles, put the invoice back into the policy. What if a client's procurement portal needs a purchase order first? Agencies waiting on a purchase order hold that invoice out of the policy by its reference, so no reminder chases an invoice the client's portal will reject. Clients can upload the purchase order on your payment portal once you enable uploads. An expected payment date pauses chasing until that date, then chasing resumes if the invoice is unpaid. What does Paidnice cost for marketing and creative agencies? Marketing and creative agencies start on Essentials from US$69, £49 or A$99 a month, priced by invoice volume, not revenue. There are no contracts, and your first 20 actions are free before you pay anything. ## Stop bankrolling your clients' ad campaigns interest-free. Connect Xero or QuickBooks and Paidnice prepares draft policies for you. Nothing runs until you approve them. Try it FreeBook a Demo [Rated 5 stars, 160+ reviews](https://www.paidnice.com/reviews) · [App of the Year](https://www.paidnice.com/blog/winner-xero-global-app-awards-2026)