--- title: "Accounts Receivable Software for Cleaning Companies | Paidnice" description: "Accounts receivable software for cleaning services. Paidnice chases late invoices, takes payment and adds late fees from Xero or QuickBooks Online." url: https://www.paidnice.com/industries/commercial-cleaning --- ★★★★★160+This app is a game changer!Lesley B. # Accounts receivable software for commercial cleaners. Paidnice runs collections for your cleaning business: reminders to property managers, group statements, the late fee your contract sets and online payment, all from the invoices in Xero or QuickBooks. Try it FreeBook a Demo 2025WINNER2026WINNERXero App of the Year2025 Global · 2026 NZ Read all 160+ reviews ## The accounts receivable toolkit for commercial cleaners Every tool you need to get paid on time, running on your live Xero or QuickBooks invoices. Connect once and switch on what you need. ### Chase automatically Send Reminders Automate email and SMS with powerful reminders, from your own domain. Automate Statements Schedule automatic statement sends each month. AI Reply Handling Paidnice reads every reply and drafts the next step for your approval. ### Enforce your terms Late Fees & Interest Automatically apply and send late fees and interest. Prompt Payment Discounts Encourage early payment with automated discounts. Escalate & Track Calls Escalate and assign overdue invoices for manual follow up. ### Get paid, and see it coming Customer Payment Portal Self-service hub for your customers' payment and billing needs. Create Payment Plans Flexible payment terms with automatic installment reminders. AR Insights & Reports Measure Days Sales Outstanding and other critical KPIs. ## From the day you send it to the day it is paid Every stage runs on your payment terms, automatically or after you approve it. 1. ### Property managers get a reminder before, on and after the due date, by email and text, from your own domain. They reply or pay from the link.[Explore reminders →](https://www.paidnice.com/email-sms-reminders) 2. ### Every management group with a balance gets one statement on the day you choose: every building, every open invoice, one total and a link to pay.[Explore statements →](https://www.paidnice.com/automated-customer-statements) 3. ### Paidnice adds the late fee or interest your cleaning contract allows, on the schedule you set. Anchor accounts can stay exempt.[Explore late fees →](https://www.paidnice.com/late-fees) 4. ### Paidnice reads each property manager reply, logs the promise or the question and drafts the next step. Your team approves each draft before it is sent.[Explore reply handling →](https://www.paidnice.com/ai-accounts-receivable) 5. ### When reminders run out, you get a call, letter or stop credit task, with the account's full payment history attached.[Explore escalations →](https://www.paidnice.com/escalations) 6. ### Property managers see every open invoice across their buildings and pay by card or bank, or split an invoice into a payment plan. No login needed.[Explore the portal →](https://www.paidnice.com/customer-payment-portal) Property managers get a reminder before, on and after the due date, by email and text, from your own domain. They reply or pay from the link. Explore reminders → Plus payment plans, discounts, credit scores, cash forecasts, letters by post and more. ## Built for how commercial cleaners get paid ### One statement covers every building they manage. A property management group gets one statement for every building, so they see one overdue total. - Each child account rolled up under the parent - Interest on the whole overdue balance ### Let the property manager pay every site at once. Property managers clear every open invoice across every building in one ACH payment. - Pay button on every reminder - Or pay from your branded portal ### The net 30 on your contract, actually enforced. Late payers get the fee, interest or discount your contract sets, while anchor accounts stay exempt. - Late fees, statement interest or early payment discount - Set per account group In the UK, the [Late Payment Act](https://www.legislation.gov.uk/ukpga/1998/20/section/5A) adds a fixed £40, £70 or £100 per late business invoice on top of statutory interest. ## Know what is coming in, and who to call first Paidnice turns your ledger into answers: the contract invoices due this week, the property managers who pay late and the accounts to reprice at renewal. - Expected payments, week by week, from your ledger - A credit score for every customer, from how they pay - Aged receivables for each customer, at a glance - A weekly report emailed to your team What customers see Day 3050%fewer late payments Day 908 in 10invoices paid on time Explore reporting → ## Keep the software your crews your team already runs Keep billing from your software your crews exactly as you do now. Once its invoices sync to Xero or QuickBooks Online, Paidnice picks them up and runs the rest. - **Invoices sync over**Each invoice your software your crews pushes to Xero or QuickBooks Online reaches Paidnice with its customer, amount and due date. - **Nothing to re-enter**No import, no second ledger and no new invoicing tool. Paidnice works from the invoices already in your accounting. - **Payments land back**Payments taken through Paidnice are recorded against the invoice in your ledger, so your books stay current. > It’s the debt collection system I’ve been looking for, for the last 15 years. Tyler Caskey Partner, The Bean Counters Said on the Accounting Apps Podcast 2025WINNER2026WINNER Xero App of the Year2025 Global · 2026 NZ 2026FINALIST Innovation App of the YearGlobal finalist 2026 ## Businesses that get paid on their terms Paidnice customers on getting paid, in their own words. $60k outstanding$24k in 30 days ### [How My Two Cents slashed outstanding invoices from $60k to $24k](https://www.paidnice.com/success-stories/my-two-cents) > “When my debtor workflow is turned off, people stop paying me almost immediately.” **Haley Reyners**Founder, My Two Cents 20%+ late0% late ### [How Paintvine reduced late payments to zero within a month](https://www.paidnice.com/success-stories/paintvine) > “Paidnice gave us the reliability we needed in our accounts receivable.” **Alex Hamilton**CEO, Paintvine Late payments75% fewer ### [How Venture Workspace cut late payments by 75% within 30 days](https://www.paidnice.com/success-stories/venture-workspace) > “One thing less to worry about.” **Louis Fourie**Director, Venture Workspace Manual chasingPaid same day ### [How RankRise uses prompt payment discounts to get paid in a day](https://www.paidnice.com/success-stories/rankrise) > “It's perfect set-and-forget automation.” **Will Qu**Founder, RankRise Six figuresMore than halved ### [How Balance My Books more than halved a client's overdue invoices](https://www.paidnice.com/success-stories/balance-my-books) > “We look like heroes because we've introduced Paidnice into their business.” **Roman Tepes**Founder, Balance My Books Manual chasing3 hrs back weekly ### [How Bullot & Rankine beat the spam filters and got paid on time](https://www.paidnice.com/success-stories/bullot-rankine) > “The impact that we had was immediate.” **Marc Proctor**Director, Bullot & Rankine 60-day drift30-day terms again ### [How Salt Silo stopped losing a month to bounced invoices](https://www.paidnice.com/success-stories/salt-silo) > “Just by using Paidnice, it's freed up loads and loads of time.” **Jon Murphy**Founder, Salt Silo 80%+ paid lateMost in 14 days ### [How 3IT Consulting gets paid on time, and Paidnice pays for itself](https://www.paidnice.com/success-stories/3itconsulting) > “With Paidnice, we've transformed client behaviour around on-time payment.” **Louis De Kock**Director, 3IT Consulting Manual chasing4 hrs back a fortnight ### [How Better Tuition Academy turns late payments into on-time revenue](https://www.paidnice.com/success-stories/better-tuition-academy) > “Paidnice has completely flipped the script.” **Victor Chen**CMO & Accounts Manager, Better Tuition Academy ### [How NZ Family Trust Services automated their accounts receivable](https://www.paidnice.com/success-stories/janet-xuccoa-nzfts) > “If you want to get paid on time, put in Paidnice software, full stop.” **Janet Xuccoa**Director, New Zealand Family Trust Services ### [How junebird creative turned invoice chaos into mailbox money](https://www.paidnice.com/success-stories/junebird-creative) > “Whether you are a solopreneur or a big agency, this is a no-brainer.” **Christine Tierney**Founder, junebird creative [See all customer stories →](https://www.paidnice.com/success-stories)·[Read all 160+ reviews →](https://www.paidnice.com/reviews) ## How it works for cleaning services How does Paidnice know which invoices to chase? It reads the invoices your cleaning company has already raised in QuickBooks or Xero. Once you connect, Paidnice sees every invoice, its due date, and its balance, and applies the policy you set for each customer group. When a property manager pays, the sync picks it up and the chasing stops on its own. Does it work with Jobber? Yes, if your cleaning invoices sync from Jobber to QuickBooks Online. Jobber pushes invoices into QuickBooks Online automatically, and Paidnice picks them up from there, so reminders, statements, and late fees run without you touching either system. The same pattern works for ServiceM8 with Xero. If your field software only syncs timesheets, raise invoices in QuickBooks itself and Paidnice works the same way. Can a commercial cleaning company charge late fees? Yes, when the contract carries the clause: many US commercial cleaning contracts already include a late fee or interest term on paper. What is allowed varies by state and by your contract, so check your service agreement. Paidnice calculates the fee or interest you set, adds it to the invoice or statement, and tells the customer every time. Can I send one statement for all of a property manager's buildings? Yes, consolidated statements are built for cleaning companies that bill property groups. Link each building as a child account under the parent, and Paidnice sends one statement covering every site, with each invoice listed and interest calculated on the whole overdue balance. It goes to the accounts payable contact you choose, from your own domain, on the schedule you set, usually the first of the month. What happens when a client disputes one invoice? Take the disputed invoice out by its number and the rest of the cleaning account keeps getting chased. If a property manager questions a missed clean on one site, exclude that invoice reference and reminders, statements, and interest carry on for everything else. When the dispute settles, drop the exclusion and the invoice rejoins the schedule. What does Paidnice cost for cleaning services? For cleaning services, Paidnice Essentials starts at US$69, £49 or A$99 a month, priced by invoice volume, not revenue. There are no contracts, and your first 20 actions are free, so you can run a full cycle before you pay anything. ## Stop floating payroll while property managers sit on net 30. Connect Xero or QuickBooks and Paidnice prepares draft policies for you. Nothing runs until you approve them. Try it FreeBook a Demo [Rated 5 stars, 160+ reviews](https://www.paidnice.com/reviews) · [App of the Year](https://www.paidnice.com/blog/winner-xero-global-app-awards-2026)