--- title: "Accounts Receivable Software for Construction | Paidnice" description: "Accounts receivable software for construction companies. Paidnice chases late pay applications, adds late fees and takes payment in Xero or QuickBooks." url: https://www.paidnice.com/industries/construction --- ★★★★★160+This app is a game changer!Lesley B. # Accounts receivable software for construction companies. Paidnice runs collections for your construction business: reminders on every pay application, retainage chased after handover, your contract's late fees and online payment, all from the invoices in Xero or QuickBooks. Try it FreeBook a Demo 2025WINNER2026WINNERXero App of the Year2025 Global · 2026 NZ Read all 160+ reviews ## The accounts receivable toolkit for construction companies Every tool you need to get paid on time, running on your live Xero or QuickBooks invoices. Connect once and switch on what you need. ### Chase automatically Send Reminders Automate email and SMS with powerful reminders, from your own domain. Automate Statements Schedule automatic statement sends each month. AI Reply Handling Paidnice reads every reply and drafts the next step for your approval. ### Enforce your terms Late Fees & Interest Automatically apply and send late fees and interest. Prompt Payment Discounts Encourage early payment with automated discounts. Escalate & Track Calls Escalate and assign overdue invoices for manual follow up. ### Get paid, and see it coming Customer Payment Portal Self-service hub for your customers' payment and billing needs. Create Payment Plans Flexible payment terms with automatic installment reminders. AR Insights & Reports Measure Days Sales Outstanding and other critical KPIs. ## From the day you send it to the day it is paid Every stage runs on your payment terms, automatically or after you approve it. 1. ### General contractors get a reminder before, on and after each pay application falls due, by email and text, from your own domain. They reply or pay from the link.[Explore reminders →](https://www.paidnice.com/email-sms-reminders) 2. ### Every general contractor with a balance gets one statement on the day you choose: every pay application, change order and retainage invoice, one total and a link to pay.[Explore statements →](https://www.paidnice.com/automated-customer-statements) 3. ### Paidnice posts the interest or late fee your contract allows to the ledger, on your schedule, so it lands in the payables run. Key contractors can stay exempt.[Explore late fees →](https://www.paidnice.com/late-fees) 4. ### Paidnice reads each contractor reply, logs the promise or the question and drafts the next step. Your team approves each draft before it is sent.[Explore reply handling →](https://www.paidnice.com/ai-accounts-receivable) 5. ### When reminders run out, a named person, then the owner, gets a call, letter or stop credit task, with the payer's full history attached.[Explore escalations →](https://www.paidnice.com/escalations) 6. ### General contractors see every open invoice and pay by card or bank, or split an invoice into a payment plan. No login needed.[Explore the portal →](https://www.paidnice.com/customer-payment-portal) General contractors get a reminder before, on and after each pay application falls due, by email and text, from your own domain. They reply or pay from the link. Explore reminders → Plus payment plans, discounts, credit scores, cash forecasts, letters by post and more. ## Built for how construction companies get paid ### Pay apps reach accounts payable, reminders reach the project manager. Send each pay application to the general contractor's accounts payable inbox, and reminders and statements to the project manager. - Several contacts and addresses per contractor - Replies stay in one email thread - Later reminders can come from a named director ### Hold one disputed pay application and keep chasing the rest. The contractor queries one invoice, policies set to skip open queries pause on it, and other invoices keep their schedule. - Or your team logs reason, details and next action - Choose which policies pause on an open query - Warning icon on the disputed invoice ### The late fees in your contract, actually applied. Interest or a late fee posts to the ledger, so it lands in the general contractor's payables run. - Interest on the whole overdue balance - Or a fee on one late pay application - Set per group, so key contractors stay exempt In the UK government's [Pye Tait retentions research](https://assets.publishing.service.gov.uk/government/uploads/system/uploads/attachment_data/file/654399/Retention_Payments_Pye_Tait_report.pdf), 71% of contractors holding retentions reported retention money paid late. Construction payment times: [UK](https://www.paidnice.com/payment-times/uk/construction), [Australia](https://www.paidnice.com/payment-times/au/construction). ## Know what is coming in, and who to call first Paidnice turns your ledger into answers: the pay applications due this week, the contractors who pay late and the retainage that needs a person. - Expected payments, week by week, from your ledger - A credit score for every customer, from how they pay - Aged receivables for each customer, at a glance - A weekly report emailed to your team What customers see Day 3050%fewer late payments Day 908 in 10invoices paid on time Explore reporting → ## Keep the job software your team already runs Keep billing from your job software exactly as you do now. Once its invoices sync to Xero or QuickBooks Online, Paidnice picks them up and runs the rest. - **Invoices sync over**Each invoice your job software pushes to Xero or QuickBooks Online reaches Paidnice with its customer, amount and due date. - **Nothing to re-enter**No import, no second ledger and no new invoicing tool. Paidnice works from the invoices already in your accounting. - **Payments land back**Payments taken through Paidnice are recorded against the invoice in your ledger, so your books stay current. > It’s the debt collection system I’ve been looking for, for the last 15 years. Tyler Caskey Partner, The Bean Counters Said on the Accounting Apps Podcast 2025WINNER2026WINNER Xero App of the Year2025 Global · 2026 NZ 2026FINALIST Innovation App of the YearGlobal finalist 2026 ## Businesses that get paid on their terms Paidnice customers on getting paid, in their own words. $60k outstanding$24k in 30 days ### [How My Two Cents slashed outstanding invoices from $60k to $24k](https://www.paidnice.com/success-stories/my-two-cents) > “When my debtor workflow is turned off, people stop paying me almost immediately.” **Haley Reyners**Founder, My Two Cents 20%+ late0% late ### [How Paintvine reduced late payments to zero within a month](https://www.paidnice.com/success-stories/paintvine) > “Paidnice gave us the reliability we needed in our accounts receivable.” **Alex Hamilton**CEO, Paintvine Late payments75% fewer ### [How Venture Workspace cut late payments by 75% within 30 days](https://www.paidnice.com/success-stories/venture-workspace) > “One thing less to worry about.” **Louis Fourie**Director, Venture Workspace Manual chasingPaid same day ### [How RankRise uses prompt payment discounts to get paid in a day](https://www.paidnice.com/success-stories/rankrise) > “It's perfect set-and-forget automation.” **Will Qu**Founder, RankRise Six figuresMore than halved ### [How Balance My Books more than halved a client's overdue invoices](https://www.paidnice.com/success-stories/balance-my-books) > “We look like heroes because we've introduced Paidnice into their business.” **Roman Tepes**Founder, Balance My Books Manual chasing3 hrs back weekly ### [How Bullot & Rankine beat the spam filters and got paid on time](https://www.paidnice.com/success-stories/bullot-rankine) > “The impact that we had was immediate.” **Marc Proctor**Director, Bullot & Rankine 60-day drift30-day terms again ### [How Salt Silo stopped losing a month to bounced invoices](https://www.paidnice.com/success-stories/salt-silo) > “Just by using Paidnice, it's freed up loads and loads of time.” **Jon Murphy**Founder, Salt Silo 80%+ paid lateMost in 14 days ### [How 3IT Consulting gets paid on time, and Paidnice pays for itself](https://www.paidnice.com/success-stories/3itconsulting) > “With Paidnice, we've transformed client behaviour around on-time payment.” **Louis De Kock**Director, 3IT Consulting Manual chasing4 hrs back a fortnight ### [How Better Tuition Academy turns late payments into on-time revenue](https://www.paidnice.com/success-stories/better-tuition-academy) > “Paidnice has completely flipped the script.” **Victor Chen**CMO & Accounts Manager, Better Tuition Academy ### [How NZ Family Trust Services automated their accounts receivable](https://www.paidnice.com/success-stories/janet-xuccoa-nzfts) > “If you want to get paid on time, put in Paidnice software, full stop.” **Janet Xuccoa**Director, New Zealand Family Trust Services ### [How junebird creative turned invoice chaos into mailbox money](https://www.paidnice.com/success-stories/junebird-creative) > “Whether you are a solopreneur or a big agency, this is a no-brainer.” **Christine Tierney**Founder, junebird creative [See all customer stories →](https://www.paidnice.com/success-stories)·[Read all 160+ reviews →](https://www.paidnice.com/reviews) ## How it works for construction Does Paidnice work with Buildertrend? Yes, many construction companies run Paidnice alongside Buildertrend. Buildertrend pushes your invoices into QuickBooks Online or Xero and Paidnice reads them from the ledger, so the two never touch. The same holds for Procore and Knowify on QuickBooks Online. You keep billing from the job software as you do now, and Paidnice picks up the chasing, statements and late fees once the invoice lands. Can a construction company charge late fees on overdue invoices? Many construction companies do, when the subcontract or trade-account terms include a late-fee or interest clause. Paidnice applies the terms you already have: a flat or percentage fee on the overdue pay application, or interest on the whole balance, posted to QuickBooks or Xero as a draft or an approved invoice. Rates and rules vary by state and by contract, so check what your agreement allows. How does Paidnice know which invoices to chase? It reads the construction invoices already sitting in your QuickBooks or Xero: pay applications, change orders, retainage lines, anything raised as an invoice with a due date. When a pay application is marked paid or partly paid, the chasing updates on its own. There is nothing to import and no second system for the office to keep current. What does Paidnice cost for construction companies? For construction companies, Paidnice Essentials starts at US$69, £49 or A$99 a month, priced by invoice volume rather than revenue. There are no contracts, and your first 20 actions are free before you pay anything. What happens when a general contractor disputes one pay application? A construction company can pull one disputed pay application out of the reminder run by its reference, and every other invoice keeps getting chased. A disputed change order sits quietly, with the dispute notice attached to its note. When the dispute settles, add it back and its reminders start again. What happens after the last reminder? The chasing gets firmer, the way construction companies actually escalate. The sender moves from accounts@ to a named person to the owner, statements pull the whole balance onto one page, and Paidnice raises call tasks so someone phones before things get formal. Every send and task is logged, a clean record of the account if you ever need one. ## Stop financing the general contractor's project with your payroll. Connect Xero or QuickBooks and Paidnice prepares draft policies for you. Nothing runs until you approve them. Try it FreeBook a Demo [Rated 5 stars, 160+ reviews](https://www.paidnice.com/reviews) · [App of the Year](https://www.paidnice.com/blog/winner-xero-global-app-awards-2026)