--- title: "Accounts Receivable Software for Landscaping | Paidnice" description: "Accounts receivable software for landscaping companies. Paidnice chases late invoices, takes payment and adds late fees from Xero or QuickBooks Online." url: https://www.paidnice.com/industries/landscaping --- ★★★★★160+This app is a game changer!Lesley B. # Accounts receivable software for landscaping companies. Paidnice runs collection on maintenance and install invoices from start to finish: reminders to property managers and homeowners, property statements, late fees and online payment, from the invoices in Xero or QuickBooks. Try it FreeBook a Demo 2025WINNER2026WINNERXero App of the Year2025 Global · 2026 NZ Read all 160+ reviews ## The accounts receivable toolkit for landscaping companies Every tool you need to get paid on time, running on your live Xero or QuickBooks invoices. Connect once and switch on what you need. ### Chase automatically Send Reminders Automate email and SMS with powerful reminders, from your own domain. Automate Statements Schedule automatic statement sends each month. AI Reply Handling Paidnice reads every reply and drafts the next step for your approval. ### Enforce your terms Late Fees & Interest Automatically apply and send late fees and interest. Prompt Payment Discounts Encourage early payment with automated discounts. Escalate & Track Calls Escalate and assign overdue invoices for manual follow up. ### Get paid, and see it coming Customer Payment Portal Self-service hub for your customers' payment and billing needs. Create Payment Plans Flexible payment terms with automatic installment reminders. AR Insights & Reports Measure Days Sales Outstanding and other critical KPIs. ## From the day you send it to the day it is paid Every stage runs on your payment terms, automatically or after you approve it. 1. ### Property managers, HOAs and homeowners get a reminder before, on and after the due date, by email and text, from your own domain. They reply or pay from the link.[Explore reminders →](https://www.paidnice.com/email-sms-reminders) 2. ### Every customer with a balance gets one statement on the day you choose: every property, every visit and install, one total and a link to pay.[Explore statements →](https://www.paidnice.com/automated-customer-statements) 3. ### Paidnice adds the late fee to install balances and interest to overdue maintenance accounts, on the schedule you set. Your best commercial accounts can be exempt.[Explore late fees →](https://www.paidnice.com/late-fees) 4. ### Paidnice reads each customer reply, logs the promise or the question and drafts the next step. Your office approves each draft before it is sent.[Explore reply handling →](https://www.paidnice.com/ai-accounts-receivable) 5. ### When reminders stop working, whoever handles collections gets a call, letter or stop credit task, with the balance and full payment history attached.[Explore escalations →](https://www.paidnice.com/escalations) 6. ### Customers see every open visit and install invoice and pay by card or bank, or split an invoice into a payment plan. No login needed.[Explore the portal →](https://www.paidnice.com/customer-payment-portal) Property managers, HOAs and homeowners get a reminder before, on and after the due date, by email and text, from your own domain. They reply or pay from the link. Explore reminders → Plus payment plans, discounts, credit scores, cash forecasts, letters by post and more. ## Built for how landscaping companies get paid ### Every property on one statement, with one balance to pay. A property manager with 30 sites gets one automatic statement rolling every site's invoices into one overdue balance. - Credits for rained-out visits show on it - Their balance matches yours ### Every open invoice settled in one card or ACH payment. Homeowners pay a whole season of visits, or an install's final balance, in one go from any reminder. - Pay button on every reminder - Your branded portal lists every open invoice ### Install quotes followed up until the client accepts or declines. Homeowners and property managers get reminders on open Xero quotes and QuickBooks estimates, and answer in your quote portal. - Sent by quote date or expiry date - Accept or decline written back to your ledger - Reminders stop once they answer ## Know what is coming in, and who to call first Paidnice turns your ledger into answers: the maintenance invoices due this week, the property managers who pay late and the accounts to call before the next visit. - Expected payments, week by week, from your ledger - A credit score for every customer, from how they pay - Aged receivables for each customer, at a glance - A weekly report emailed to your team What customers see Day 3050%fewer late payments Day 908 in 10invoices paid on time Explore reporting → ## Keep the field software your team already runs Keep billing from your field software exactly as you do now. Once its invoices sync to Xero or QuickBooks Online, Paidnice picks them up and runs the rest. - **Invoices sync over**Each invoice your field software pushes to Xero or QuickBooks Online reaches Paidnice with its customer, amount and due date. - **Nothing to re-enter**No import, no second ledger and no new invoicing tool. Paidnice works from the invoices already in your accounting. - **Payments land back**Payments taken through Paidnice are recorded against the invoice in your ledger, so your books stay current. > It’s the debt collection system I’ve been looking for, for the last 15 years. Tyler Caskey Partner, The Bean Counters Said on the Accounting Apps Podcast 2025WINNER2026WINNER Xero App of the Year2025 Global · 2026 NZ 2026FINALIST Innovation App of the YearGlobal finalist 2026 ## Businesses that get paid on their terms Paidnice customers on getting paid, in their own words. $60k outstanding$24k in 30 days ### [How My Two Cents slashed outstanding invoices from $60k to $24k](https://www.paidnice.com/success-stories/my-two-cents) > “When my debtor workflow is turned off, people stop paying me almost immediately.” **Haley Reyners**Founder, My Two Cents 20%+ late0% late ### [How Paintvine reduced late payments to zero within a month](https://www.paidnice.com/success-stories/paintvine) > “Paidnice gave us the reliability we needed in our accounts receivable.” **Alex Hamilton**CEO, Paintvine Late payments75% fewer ### [How Venture Workspace cut late payments by 75% within 30 days](https://www.paidnice.com/success-stories/venture-workspace) > “One thing less to worry about.” **Louis Fourie**Director, Venture Workspace Manual chasingPaid same day ### [How RankRise uses prompt payment discounts to get paid in a day](https://www.paidnice.com/success-stories/rankrise) > “It's perfect set-and-forget automation.” **Will Qu**Founder, RankRise Six figuresMore than halved ### [How Balance My Books more than halved a client's overdue invoices](https://www.paidnice.com/success-stories/balance-my-books) > “We look like heroes because we've introduced Paidnice into their business.” **Roman Tepes**Founder, Balance My Books Manual chasing3 hrs back weekly ### [How Bullot & Rankine beat the spam filters and got paid on time](https://www.paidnice.com/success-stories/bullot-rankine) > “The impact that we had was immediate.” **Marc Proctor**Director, Bullot & Rankine 60-day drift30-day terms again ### [How Salt Silo stopped losing a month to bounced invoices](https://www.paidnice.com/success-stories/salt-silo) > “Just by using Paidnice, it's freed up loads and loads of time.” **Jon Murphy**Founder, Salt Silo 80%+ paid lateMost in 14 days ### [How 3IT Consulting gets paid on time, and Paidnice pays for itself](https://www.paidnice.com/success-stories/3itconsulting) > “With Paidnice, we've transformed client behaviour around on-time payment.” **Louis De Kock**Director, 3IT Consulting Manual chasing4 hrs back a fortnight ### [How Better Tuition Academy turns late payments into on-time revenue](https://www.paidnice.com/success-stories/better-tuition-academy) > “Paidnice has completely flipped the script.” **Victor Chen**CMO & Accounts Manager, Better Tuition Academy ### [How NZ Family Trust Services automated their accounts receivable](https://www.paidnice.com/success-stories/janet-xuccoa-nzfts) > “If you want to get paid on time, put in Paidnice software, full stop.” **Janet Xuccoa**Director, New Zealand Family Trust Services ### [How junebird creative turned invoice chaos into mailbox money](https://www.paidnice.com/success-stories/junebird-creative) > “Whether you are a solopreneur or a big agency, this is a no-brainer.” **Christine Tierney**Founder, junebird creative [See all customer stories →](https://www.paidnice.com/success-stories)·[Read all 160+ reviews →](https://www.paidnice.com/reviews) ## How it works for landscaping companies Does Paidnice work with Jobber? Yes: landscaping companies that invoice from Jobber keep doing exactly that. Each sent invoice pushes into QuickBooks Online or Xero, and Paidnice chases it from there. The same pattern works with ServiceM8 on either system and LMN on QuickBooks Online. Can a landscaping company charge late fees? Yes, when the fee is in your terms: landscaping companies in the US can generally charge late fees, and state rules on amounts vary. Paidnice adds the fee you set, flat or a percentage, as a real line item on the invoice in QuickBooks or Xero, posted as a draft you approve first if you prefer. Check the rules in your state with your own advisor. How does Paidnice handle a property manager with 30 properties? Landscaping invoices for all 30 properties land on one statement with one total balance. With the sites set up as child customers under one parent, Paidnice can add interest to the whole overdue balance, and gives their accounts payable team one portal link to pay everything at once. Payments match back to the right invoices in QuickBooks or Xero automatically. What does Paidnice cost for landscaping companies? Landscaping companies start on Essentials from US$69, £49 or A$99 a month, priced by invoice volume, not revenue. There are no contracts, and your first 20 actions are free, so you can run a round of reminders before paying anything. What happens when a customer disputes one invoice? One disputed landscaping invoice comes out of chasing while reminders keep running on the rest of the account. A typical dispute is a damaged bed or a visit the customer says never happened, and everything else on the account is fine. Pull that invoice out by its number, and when the dispute settles put it back so the schedule picks it up again. Does it work on invoices I have already sent? Yes, including the landscaping invoices sitting overdue in QuickBooks or Xero right now. Connect your account, pick a policy, and Paidnice starts working everything already on the ledger. Point it at last season's aged receivables first, send a round of statements, and clear the old balances before spring billing starts. ## Stop floating payroll while property managers sit on net 30. Connect Xero or QuickBooks and Paidnice prepares draft policies for you. Nothing runs until you approve them. Try it FreeBook a Demo [Rated 5 stars, 160+ reviews](https://www.paidnice.com/reviews) · [App of the Year](https://www.paidnice.com/blog/winner-xero-global-app-awards-2026)