--- title: "Accounts Receivable Software for Law Firms | Paidnice" description: "Accounts receivable software for law firms on Xero or QuickBooks. Paidnice chases unpaid fee invoices, takes payment and adds interest. Free to start." url: https://www.paidnice.com/industries/law-firms --- ★★★★★160+This app is a game changer!Lesley B. # Accounts receivable software for law firms. Paidnice runs collection on your fee invoices from start to finish: reminders to clients, interest under your engagement letter, payment plans and online payment, from the invoices in Xero or QuickBooks. Try it FreeBook a Demo 2025WINNER2026WINNERXero App of the Year2025 Global · 2026 NZ Read all 160+ reviews ## The accounts receivable toolkit for law firms Every tool you need to get paid on time, running on your live Xero or QuickBooks invoices. Connect once and switch on what you need. ### Chase automatically Send Reminders Automate email and SMS with powerful reminders, from your own domain. Automate Statements Schedule automatic statement sends each month. AI Reply Handling Paidnice reads every reply and drafts the next step for your approval. ### Enforce your terms Late Fees & Interest Automatically apply and send late fees and interest. Prompt Payment Discounts Encourage early payment with automated discounts. Escalate & Track Calls Escalate and assign overdue invoices for manual follow up. ### Get paid, and see it coming Customer Payment Portal Self-service hub for your customers' payment and billing needs. Create Payment Plans Flexible payment terms with automatic installment reminders. AR Insights & Reports Measure Days Sales Outstanding and other critical KPIs. ## From the day you send it to the day it is paid Every stage runs on your payment terms, automatically or after you approve it. 1. ### Clients get a reminder before, on and after the due date, by email and text, from your firm's own domain. They reply or pay from the link.[Explore reminders →](https://www.paidnice.com/email-sms-reminders) 2. ### Every client with a balance gets one statement on the day you choose: every matter, every open bill, one total and a link to pay.[Explore statements →](https://www.paidnice.com/automated-customer-statements) 3. ### Paidnice adds the interest or late fee your engagement letter allows, on the schedule you set. Long-standing clients can be exempt.[Explore late fees →](https://www.paidnice.com/late-fees) 4. ### Paidnice reads each client reply, logs the promise or the question and drafts the next step. Your billing team approves each draft before it is sent.[Explore reply handling →](https://www.paidnice.com/ai-accounts-receivable) 5. ### When reminders stop working, the responsible partner gets a call, letter or stop credit task, with the balance and full payment history attached.[Explore escalations →](https://www.paidnice.com/escalations) 6. ### Clients see every open bill across their matters and pay by card or bank, or split an invoice into a payment plan. No login needed.[Explore the portal →](https://www.paidnice.com/customer-payment-portal) Clients get a reminder before, on and after the due date, by email and text, from your firm's own domain. They reply or pay from the link. Explore reminders → Plus payment plans, discounts, credit scores, cash forecasts, letters by post and more. ## Built for how law firms get paid ### Partners never have to chase their own clients. Reminders go out on the schedule you set, so a partner steps in only when a bill is seriously overdue. - Email and text reminders - Sent from accounts@ at your firm's own domain - Named partner step for seriously overdue bills ### Overdue fees earn the interest your engagement letter allows. Interest accrues on each client's whole overdue balance at the rate you set. - Recalculated when the statement sends - Set per client group - Long-standing clients can stay exempt UK firms carry an average lock-up of 134 days ([Law Society and Hazlewoods, 2026](https://communities.lawsociety.org.uk/law-management-news/financial-benchmarking-survey-2026/6003533.article)). ### Large fee bills paid in installments clients can keep up with. Split a large fee invoice into installments, and Paidnice reminds the client before each one is due. - You set the limits on every plan - Saved card or bank charged when Stripe is connected - A missed installment is chased like any bill ## Know what is coming in, and who to call first Paidnice turns your ledger into answers: the fee bills due this week, the clients who pay late and the matters a partner should call about. - Expected payments, week by week, from your ledger - A credit score for every customer, from how they pay - Aged receivables for each customer, at a glance - A weekly report emailed to your team What customers see Day 3050%fewer late payments Day 908 in 10invoices paid on time Explore reporting → ## Keep the practice management system your team already runs Keep billing from your practice management system exactly as you do now. Once its invoices sync to Xero or QuickBooks Online, Paidnice picks them up and runs the rest. - **Invoices sync over**Each invoice your practice management system pushes to Xero or QuickBooks Online reaches Paidnice with its customer, amount and due date. - **Nothing to re-enter**No import, no second ledger and no new invoicing tool. Paidnice works from the invoices already in your accounting. - **Payments land back**Payments taken through Paidnice are recorded against the invoice in your ledger, so your books stay current. > It’s the debt collection system I’ve been looking for, for the last 15 years. Tyler Caskey Partner, The Bean Counters Said on the Accounting Apps Podcast 2025WINNER2026WINNER Xero App of the Year2025 Global · 2026 NZ 2026FINALIST Innovation App of the YearGlobal finalist 2026 ## Businesses that get paid on their terms Paidnice customers on getting paid, in their own words. Manual chasing3 hrs back weekly ### [How Bullot & Rankine beat the spam filters and got paid on time](https://www.paidnice.com/success-stories/bullot-rankine) > “The impact that we had was immediate.” **Marc Proctor**Director, Bullot & Rankine $60k outstanding$24k in 30 days ### [How My Two Cents slashed outstanding invoices from $60k to $24k](https://www.paidnice.com/success-stories/my-two-cents) > “When my debtor workflow is turned off, people stop paying me almost immediately.” **Haley Reyners**Founder, My Two Cents 20%+ late0% late ### [How Paintvine reduced late payments to zero within a month](https://www.paidnice.com/success-stories/paintvine) > “Paidnice gave us the reliability we needed in our accounts receivable.” **Alex Hamilton**CEO, Paintvine Late payments75% fewer ### [How Venture Workspace cut late payments by 75% within 30 days](https://www.paidnice.com/success-stories/venture-workspace) > “One thing less to worry about.” **Louis Fourie**Director, Venture Workspace Manual chasingPaid same day ### [How RankRise uses prompt payment discounts to get paid in a day](https://www.paidnice.com/success-stories/rankrise) > “It's perfect set-and-forget automation.” **Will Qu**Founder, RankRise Six figuresMore than halved ### [How Balance My Books more than halved a client's overdue invoices](https://www.paidnice.com/success-stories/balance-my-books) > “We look like heroes because we've introduced Paidnice into their business.” **Roman Tepes**Founder, Balance My Books 60-day drift30-day terms again ### [How Salt Silo stopped losing a month to bounced invoices](https://www.paidnice.com/success-stories/salt-silo) > “Just by using Paidnice, it's freed up loads and loads of time.” **Jon Murphy**Founder, Salt Silo 80%+ paid lateMost in 14 days ### [How 3IT Consulting gets paid on time, and Paidnice pays for itself](https://www.paidnice.com/success-stories/3itconsulting) > “With Paidnice, we've transformed client behaviour around on-time payment.” **Louis De Kock**Director, 3IT Consulting Manual chasing4 hrs back a fortnight ### [How Better Tuition Academy turns late payments into on-time revenue](https://www.paidnice.com/success-stories/better-tuition-academy) > “Paidnice has completely flipped the script.” **Victor Chen**CMO & Accounts Manager, Better Tuition Academy ### [How NZ Family Trust Services automated their accounts receivable](https://www.paidnice.com/success-stories/janet-xuccoa-nzfts) > “If you want to get paid on time, put in Paidnice software, full stop.” **Janet Xuccoa**Director, New Zealand Family Trust Services ### [How junebird creative turned invoice chaos into mailbox money](https://www.paidnice.com/success-stories/junebird-creative) > “Whether you are a solopreneur or a big agency, this is a no-brainer.” **Christine Tierney**Founder, junebird creative [See all customer stories →](https://www.paidnice.com/success-stories)·[Read all 160+ reviews →](https://www.paidnice.com/reviews) ## How it works for law firms Does Paidnice work with Clio? Yes, law firms that bill through Clio are a strong fit. Clio syncs invoices one way into Xero or QuickBooks, and Paidnice chases them from the ledger. Actionstep and PracticePanther work the same way. Some systems, like LEAP and Smokeball, send summary totals only, so their invoices never reach the ledger and there is nothing for Paidnice to chase. Can a law firm charge late fees or interest on unpaid invoices? Law firms can charge interest on overdue fees where the engagement letter provides for it and state rules allow it. Paidnice applies the rate you set to the client groups you choose and shows the interest on the invoice and statement. Whether to charge, and how much, stays your call under your engagement letter and your state's rules. Can a partner approve everything before it sends? Law firms can keep a partner's eyes on every send. Each reminder, statement and interest charge has an approval step, so nothing reaches a client until someone at the firm has approved it. Once the wording and timing have earned trust, switch any policy to fully automatic. Can a client pay a large fee bill in installments? Law firms can split an approved fee invoice into a payment plan with dated installments. A missed installment makes the invoice overdue again, so reminders and interest resume on their own. With Stripe connected, each installment is charged on its date. Does Paidnice touch the trust account? No, a law firm's trust and IOLTA balances never enter Paidnice. It connects to Xero or QuickBooks and only sees the operating receivables, the fee invoices you have already issued. Trust money stays wherever your practice management system keeps it and never appears on a reminder, statement, or payment page. What happens when a client disputes the fees on one matter? Law firms keep collecting on every other matter while one fee dispute runs. Take the disputed invoice out of the policy by its reference, and reminders, statements and interest keep running on the client's other matters. When the dispute resolves, put the invoice back and the policy picks it up again. What does Paidnice cost for law firms? Law firms pay for Paidnice by invoice volume, not revenue. Essentials starts at US$69, £49 or A$99 a month, with no contracts. Signing up is free and your first 20 actions are free, so you can run it on your real aging report before paying anything. ## Stop letting billed fees sit unpaid at 60 and 90 days. Connect Xero or QuickBooks and Paidnice prepares draft policies for you. Nothing runs until you approve them. Try it FreeBook a Demo [Rated 5 stars, 160+ reviews](https://www.paidnice.com/reviews) · [App of the Year](https://www.paidnice.com/blog/winner-xero-global-app-awards-2026)