--- title: "Accounts Receivable Software for Plumbers | Paidnice" description: "Accounts receivable software for plumbing contractors. Paidnice chases late invoices, takes payment and adds late fees from the Xero or QuickBooks you use." url: https://www.paidnice.com/industries/plumbers --- ★★★★★160+This app is a game changer!Lesley B. # Accounts receivable software for plumbing contractors. Paidnice runs collection on service calls and builder accounts from start to finish: reminders by text and email, late fees, online payment and call tasks, from the invoices in Xero or QuickBooks. Try it FreeBook a Demo 2025WINNER2026WINNERXero App of the Year2025 Global · 2026 NZ Read all 160+ reviews ## The accounts receivable toolkit for plumbing contractors Every tool you need to get paid on time, running on your live Xero or QuickBooks invoices. Connect once and switch on what you need. ### Chase automatically Send Reminders Automate email and SMS with powerful reminders, from your own domain. Automate Statements Schedule automatic statement sends each month. AI Reply Handling Paidnice reads every reply and drafts the next step for your approval. ### Enforce your terms Late Fees & Interest Automatically apply and send late fees and interest. Prompt Payment Discounts Encourage early payment with automated discounts. Escalate & Track Calls Escalate and assign overdue invoices for manual follow up. ### Get paid, and see it coming Customer Payment Portal Self-service hub for your customers' payment and billing needs. Create Payment Plans Flexible payment terms with automatic installment reminders. AR Insights & Reports Measure Days Sales Outstanding and other critical KPIs. ## From the day you send it to the day it is paid Every stage runs on your payment terms, automatically or after you approve it. 1. ### Homeowners, builders and property managers get a reminder before, on and after the due date, by email and text, from your own domain. They reply or pay from the link.[Explore reminders →](https://www.paidnice.com/email-sms-reminders) 2. ### Every builder or property manager with a balance gets one statement on the day you choose: every job, every work order, one total and a link to pay.[Explore statements →](https://www.paidnice.com/automated-customer-statements) 3. ### Paidnice adds the late fee your invoice promises, on the schedule you set, and posts it to the ledger. Your best builder accounts can be exempt.[Explore late fees →](https://www.paidnice.com/late-fees) 4. ### Paidnice reads each customer reply, logs the promise or the question and drafts the next step. Your office approves each draft before it is sent.[Explore reply handling →](https://www.paidnice.com/ai-accounts-receivable) 5. ### When reminders stop working, the office gets a call, letter or stop credit task, with the balance and full payment history attached.[Explore escalations →](https://www.paidnice.com/escalations) 6. ### Customers see every open work order and pay by card or bank, or split a big job into a payment plan. No login needed.[Explore the portal →](https://www.paidnice.com/customer-payment-portal) Homeowners, builders and property managers get a reminder before, on and after the due date, by email and text, from your own domain. They reply or pay from the link. Explore reminders → Plus payment plans, discounts, credit scores, cash forecasts, letters by post and more. ## Built for how plumbing contractors get paid ### Every quote followed up until the customer accepts or declines. Paidnice reminds customers about open Xero quotes and QuickBooks estimates, and they accept or decline in your quote portal. - Timed from the issue date or expiry date - Status written back, and your office emailed - Reminders stop once the customer decides ### Every property's work orders settled in one payment. Property managers find and pay every open work order in one card or ACH payment, matched back for you. - Pay button on every reminder - Your branded payment portal ### The late fee your invoice promises, actually charged. Paidnice charges the late fee on your invoice the same way every time and posts it to the ledger. - Set per customer group - Best builder accounts can stay exempt In the UK, the [Construction Industry Scheme](https://www.gov.uk/what-you-must-do-as-a-cis-subcontractor/deductions) deducts 20% from registered subcontractors and 30% from unregistered ones, and it covers plumbing and heating installation. ## Know what is coming in, and who to call first Paidnice turns your ledger into answers: the service calls due this week, the builders who pay late and the accounts to call before you book the next job. - Expected payments, week by week, from your ledger - A credit score for every customer, from how they pay - Aged receivables for each customer, at a glance - A weekly report emailed to your team What customers see Day 3050%fewer late payments Day 908 in 10invoices paid on time Explore reporting → ## Keep the field app your technicians your team already runs Keep billing from your field app your technicians exactly as you do now. Once its invoices sync to Xero or QuickBooks Online, Paidnice picks them up and runs the rest. - **Invoices sync over**Each invoice your field app your technicians pushes to Xero or QuickBooks Online reaches Paidnice with its customer, amount and due date. - **Nothing to re-enter**No import, no second ledger and no new invoicing tool. Paidnice works from the invoices already in your accounting. - **Payments land back**Payments taken through Paidnice are recorded against the invoice in your ledger, so your books stay current. > It’s the debt collection system I’ve been looking for, for the last 15 years. Tyler Caskey Partner, The Bean Counters Said on the Accounting Apps Podcast 2025WINNER2026WINNER Xero App of the Year2025 Global · 2026 NZ 2026FINALIST Innovation App of the YearGlobal finalist 2026 ## Businesses that get paid on their terms Paidnice customers on getting paid, in their own words. $60k outstanding$24k in 30 days ### [How My Two Cents slashed outstanding invoices from $60k to $24k](https://www.paidnice.com/success-stories/my-two-cents) > “When my debtor workflow is turned off, people stop paying me almost immediately.” **Haley Reyners**Founder, My Two Cents 20%+ late0% late ### [How Paintvine reduced late payments to zero within a month](https://www.paidnice.com/success-stories/paintvine) > “Paidnice gave us the reliability we needed in our accounts receivable.” **Alex Hamilton**CEO, Paintvine Late payments75% fewer ### [How Venture Workspace cut late payments by 75% within 30 days](https://www.paidnice.com/success-stories/venture-workspace) > “One thing less to worry about.” **Louis Fourie**Director, Venture Workspace Manual chasingPaid same day ### [How RankRise uses prompt payment discounts to get paid in a day](https://www.paidnice.com/success-stories/rankrise) > “It's perfect set-and-forget automation.” **Will Qu**Founder, RankRise Six figuresMore than halved ### [How Balance My Books more than halved a client's overdue invoices](https://www.paidnice.com/success-stories/balance-my-books) > “We look like heroes because we've introduced Paidnice into their business.” **Roman Tepes**Founder, Balance My Books Manual chasing3 hrs back weekly ### [How Bullot & Rankine beat the spam filters and got paid on time](https://www.paidnice.com/success-stories/bullot-rankine) > “The impact that we had was immediate.” **Marc Proctor**Director, Bullot & Rankine 60-day drift30-day terms again ### [How Salt Silo stopped losing a month to bounced invoices](https://www.paidnice.com/success-stories/salt-silo) > “Just by using Paidnice, it's freed up loads and loads of time.” **Jon Murphy**Founder, Salt Silo 80%+ paid lateMost in 14 days ### [How 3IT Consulting gets paid on time, and Paidnice pays for itself](https://www.paidnice.com/success-stories/3itconsulting) > “With Paidnice, we've transformed client behaviour around on-time payment.” **Louis De Kock**Director, 3IT Consulting Manual chasing4 hrs back a fortnight ### [How Better Tuition Academy turns late payments into on-time revenue](https://www.paidnice.com/success-stories/better-tuition-academy) > “Paidnice has completely flipped the script.” **Victor Chen**CMO & Accounts Manager, Better Tuition Academy ### [How NZ Family Trust Services automated their accounts receivable](https://www.paidnice.com/success-stories/janet-xuccoa-nzfts) > “If you want to get paid on time, put in Paidnice software, full stop.” **Janet Xuccoa**Director, New Zealand Family Trust Services ### [How junebird creative turned invoice chaos into mailbox money](https://www.paidnice.com/success-stories/junebird-creative) > “Whether you are a solopreneur or a big agency, this is a no-brainer.” **Christine Tierney**Founder, junebird creative [See all customer stories →](https://www.paidnice.com/success-stories)·[Read all 160+ reviews →](https://www.paidnice.com/reviews) ## How it works for plumbing contractors How does Paidnice know which invoices to chase? It reads the plumbing invoices already sitting in your QuickBooks or Xero, including everything your field service app pushed over. When an invoice passes its due date, the schedule you set starts running: reminders, statements, then late fees. When a payment is recorded against the invoice, the chasing stops on its own. There is nothing to import and no second system to keep updated. Does it work with Housecall Pro or Jobber? Yes, many plumbing companies we see run a field service app in front of the books. Housecall Pro pushes invoices, customers, and payments into QuickBooks Online when the invoice is sent, and Jobber syncs sent invoices the same way. Paidnice reads whatever lands in QuickBooks or Xero, so it chases those invoices without touching your dispatch board. Can a plumber charge late fees on an unpaid invoice? In most of the US a plumbing business can charge late fees when the terms are stated up front, on the invoice, the estimate, or a signed service agreement. Paidnice applies the exact fee or interest rate you set and posts it to the ledger, so the line on your invoice gets enforced the same way every time. Maximum rates vary by state, so confirm yours with your accountant. Can a property management company get one statement for all its properties? Yes, and for plumbing work across managed properties this is usually the fix. Set the management company as a parent account and each property as a child, and Paidnice sends one consolidated statement covering every open work order. The manager pays the whole balance in one card or ACH payment, and every payment matches back to the right invoice. What does Paidnice cost for plumbing contractors? For a plumbing contractor, Paidnice Essentials starts at US$69, £49 or A$99 a month, priced by invoice volume, not revenue. There are no contracts, and your first 20 actions are free, so you can watch the first reminders go out before paying anything. Do residential and commercial customers follow the same schedule? No, and for a plumbing company they usually should not. Put residential service calls in one group with a due-on-receipt schedule and SMS reminders, and put builders and property managers in another with net 30 terms, statements, and interest. Both run at the same time, and new customers can be assigned to a group automatically. ## Stop being the property manager's interest-free lender. Connect Xero or QuickBooks and Paidnice prepares draft policies for you. Nothing runs until you approve them. Try it FreeBook a Demo [Rated 5 stars, 160+ reviews](https://www.paidnice.com/reviews) · [App of the Year](https://www.paidnice.com/blog/winner-xero-global-app-awards-2026)