--- title: "Accounts Receivable Software for Pool Service | Paidnice" description: "Accounts receivable software for pool service companies. Paidnice chases late invoices, takes payment and adds late fees from Xero or QuickBooks Online." url: https://www.paidnice.com/industries/pool-service --- ★★★★★160+This app is a game changer!Lesley B. # Accounts receivable software for pool service companies. Paidnice runs collection on your route billing from start to finish: reminders to pool owners, monthly statements, late fees and online payment, from the invoices in Xero or QuickBooks. Try it FreeBook a Demo 2025WINNER2026WINNERXero App of the Year2025 Global · 2026 NZ Read all 160+ reviews ## The accounts receivable toolkit for pool service companies Every tool you need to get paid on time, running on your live Xero or QuickBooks invoices. Connect once and switch on what you need. ### Chase automatically Send Reminders Automate email and SMS with powerful reminders, from your own domain. Automate Statements Schedule automatic statement sends each month. AI Reply Handling Paidnice reads every reply and drafts the next step for your approval. ### Enforce your terms Late Fees & Interest Automatically apply and send late fees and interest. Prompt Payment Discounts Encourage early payment with automated discounts. Escalate & Track Calls Escalate and assign overdue invoices for manual follow up. ### Get paid, and see it coming Customer Payment Portal Self-service hub for your customers' payment and billing needs. Create Payment Plans Flexible payment terms with automatic installment reminders. AR Insights & Reports Measure Days Sales Outstanding and other critical KPIs. ## From the day you send it to the day it is paid Every stage runs on your payment terms, automatically or after you approve it. 1. ### Pool owners get a reminder before, on and after the due date, by email and text, from your own domain. They reply or pay from the link.[Explore reminders →](https://www.paidnice.com/email-sms-reminders) 2. ### Every owner with a balance gets one statement on the day you choose: monthly service, repairs and chemicals for every pool, one total and a link to pay.[Explore statements →](https://www.paidnice.com/automated-customer-statements) 3. ### Paidnice adds the late fee your service agreement allows, on the schedule you set. VIP accounts can be exempt.[Explore late fees →](https://www.paidnice.com/late-fees) 4. ### Paidnice reads each owner reply, logs the promise or the question and drafts the next step. Your office approves each draft before it is sent.[Explore reply handling →](https://www.paidnice.com/ai-accounts-receivable) 5. ### When reminders stop working, the office gets a call, letter or stop credit task, with the balance and full payment history attached.[Explore escalations →](https://www.paidnice.com/escalations) 6. ### Owners see every open invoice and pay by card or bank, or split a repair bill into a payment plan. No login needed.[Explore the portal →](https://www.paidnice.com/customer-payment-portal) Pool owners get a reminder before, on and after the due date, by email and text, from your own domain. They reply or pay from the link. Explore reminders → Plus payment plans, discounts, credit scores, cash forecasts, letters by post and more. ## Built for how pool service companies get paid ### One statement covers every visit, repair, and fee. The monthly service, the pump repair and the chemical top-up sit on one statement with one balance. - Sends itself every month - Multi-property owners get every pool in one - One link to pay ### Every open invoice paid in one portal visit. Owners pay the month, the repair and the late fee together from the button on every reminder. - One card or ACH payment - Every open invoice in one place ### Pool owners text back, and your office answers from one place. Reminders go by text and email with a link to pay, and owner replies land in that owner's conversation in Paidnice. - Your office replies by text from Paidnice - Every reply kept in one conversation ## Know what is coming in, and who to call first Paidnice turns your ledger into answers: the route invoices due this week, the pool owners who pay late and the accounts to call before the next visit. - Expected payments, week by week, from your ledger - A credit score for every customer, from how they pay - Aged receivables for each customer, at a glance - A weekly report emailed to your team What customers see Day 3050%fewer late payments Day 908 in 10invoices paid on time Explore reporting → ## Keep the route software your team already runs Keep billing from your route software exactly as you do now. Once its invoices sync to Xero or QuickBooks Online, Paidnice picks them up and runs the rest. - **Invoices sync over**Each invoice your route software pushes to Xero or QuickBooks Online reaches Paidnice with its customer, amount and due date. - **Nothing to re-enter**No import, no second ledger and no new invoicing tool. Paidnice works from the invoices already in your accounting. - **Payments land back**Payments taken through Paidnice are recorded against the invoice in your ledger, so your books stay current. > It’s the debt collection system I’ve been looking for, for the last 15 years. Tyler Caskey Partner, The Bean Counters Said on the Accounting Apps Podcast 2025WINNER2026WINNER Xero App of the Year2025 Global · 2026 NZ 2026FINALIST Innovation App of the YearGlobal finalist 2026 ## Businesses that get paid on their terms Paidnice customers on getting paid, in their own words. $60k outstanding$24k in 30 days ### [How My Two Cents slashed outstanding invoices from $60k to $24k](https://www.paidnice.com/success-stories/my-two-cents) > “When my debtor workflow is turned off, people stop paying me almost immediately.” **Haley Reyners**Founder, My Two Cents 20%+ late0% late ### [How Paintvine reduced late payments to zero within a month](https://www.paidnice.com/success-stories/paintvine) > “Paidnice gave us the reliability we needed in our accounts receivable.” **Alex Hamilton**CEO, Paintvine Late payments75% fewer ### [How Venture Workspace cut late payments by 75% within 30 days](https://www.paidnice.com/success-stories/venture-workspace) > “One thing less to worry about.” **Louis Fourie**Director, Venture Workspace Manual chasingPaid same day ### [How RankRise uses prompt payment discounts to get paid in a day](https://www.paidnice.com/success-stories/rankrise) > “It's perfect set-and-forget automation.” **Will Qu**Founder, RankRise Six figuresMore than halved ### [How Balance My Books more than halved a client's overdue invoices](https://www.paidnice.com/success-stories/balance-my-books) > “We look like heroes because we've introduced Paidnice into their business.” **Roman Tepes**Founder, Balance My Books Manual chasing3 hrs back weekly ### [How Bullot & Rankine beat the spam filters and got paid on time](https://www.paidnice.com/success-stories/bullot-rankine) > “The impact that we had was immediate.” **Marc Proctor**Director, Bullot & Rankine 60-day drift30-day terms again ### [How Salt Silo stopped losing a month to bounced invoices](https://www.paidnice.com/success-stories/salt-silo) > “Just by using Paidnice, it's freed up loads and loads of time.” **Jon Murphy**Founder, Salt Silo 80%+ paid lateMost in 14 days ### [How 3IT Consulting gets paid on time, and Paidnice pays for itself](https://www.paidnice.com/success-stories/3itconsulting) > “With Paidnice, we've transformed client behaviour around on-time payment.” **Louis De Kock**Director, 3IT Consulting Manual chasing4 hrs back a fortnight ### [How Better Tuition Academy turns late payments into on-time revenue](https://www.paidnice.com/success-stories/better-tuition-academy) > “Paidnice has completely flipped the script.” **Victor Chen**CMO & Accounts Manager, Better Tuition Academy ### [How NZ Family Trust Services automated their accounts receivable](https://www.paidnice.com/success-stories/janet-xuccoa-nzfts) > “If you want to get paid on time, put in Paidnice software, full stop.” **Janet Xuccoa**Director, New Zealand Family Trust Services ### [How junebird creative turned invoice chaos into mailbox money](https://www.paidnice.com/success-stories/junebird-creative) > “Whether you are a solopreneur or a big agency, this is a no-brainer.” **Christine Tierney**Founder, junebird creative [See all customer stories →](https://www.paidnice.com/success-stories)·[Read all 160+ reviews →](https://www.paidnice.com/reviews) ## How it works for pool service companies Does Paidnice work with Pool Brain or Jobber? Yes: pool service companies keep running routes in Pool Brain or Jobber, those apps push invoices into QuickBooks Online, and Paidnice chases whatever lands there. One caution: Skimmer Billing only sends an invoice to QuickBooks after it is paid, so unpaid Skimmer invoices never reach the ledger and Paidnice cannot see them. Can a pool service company charge late fees? Yes, when the service agreement spells them out: pool service companies can generally charge late fees or interest, and many states cap the rate, so check yours. Paidnice applies the fee or interest you set, on the schedule you set, and shows it on the invoice and statement. What does Paidnice cost for pool service companies? Pool service companies start on Essentials from US$69, £49 or A$99 a month, priced by invoice volume, not revenue. There are no contracts, and your first 20 actions are free. Will it chase 800 homeowners without spamming them? Yes: pool customers each follow the schedule for their group, so a homeowner might get one friendly text and one email a month while a commercial account gets a formal statement. You set the tone, the timing and the sender, and everything goes from your own domain under your company name. Start in manual mode, where every action waits for your approval, until you trust it. What happens when an owner disputes one invoice? One disputed pool service invoice comes out of chasing while everything else they owe carries on. Pull that invoice out by its number and the reminders, statements and interest continue for the rest. When you settle the question, put it back and the schedule picks it up where it left off. Do my customers need a login to pay? No login: pool customers get a link. Every reminder and statement carries a button to a branded page showing everything they owe, and they pay by card or ACH in one transaction that matches back to QuickBooks or Xero automatically. ## Stop cleaning pools you have not been paid for. Connect Xero or QuickBooks and Paidnice prepares draft policies for you. Nothing runs until you approve them. Try it FreeBook a Demo [Rated 5 stars, 160+ reviews](https://www.paidnice.com/reviews) · [App of the Year](https://www.paidnice.com/blog/winner-xero-global-app-awards-2026)