--- title: "Accounts Receivable Software for Property Management Companies | Paidnice" description: "Accounts receivable software for property management companies on Xero or QuickBooks. Paidnice chases owners for fees and recharges, and posts late fees." url: https://www.paidnice.com/industries/property-management --- ★★★★★160+This app is a game changer!Lesley B. # Accounts receivable software for property management companies. Paidnice gets management fees and repair recharges paid by owners: reminders, one statement per owner, the interest your management agreement sets and online payment, from the invoices in Xero or QuickBooks. Try it FreeBook a Demo 2025WINNER2026WINNERXero App of the Year2025 Global · 2026 NZ Read all 160+ reviews ## The accounts receivable toolkit for property management companies Every tool you need to get paid on time, running on your live Xero or QuickBooks invoices. Connect once and switch on what you need. ### Chase automatically Send Reminders Automate email and SMS with powerful reminders, from your own domain. Automate Statements Schedule automatic statement sends each month. AI Reply Handling Paidnice reads every reply and drafts the next step for your approval. ### Enforce your terms Late Fees & Interest Automatically apply and send late fees and interest. Prompt Payment Discounts Encourage early payment with automated discounts. Escalate & Track Calls Escalate and assign overdue invoices for manual follow up. ### Get paid, and see it coming Customer Payment Portal Self-service hub for your customers' payment and billing needs. Create Payment Plans Flexible payment terms with automatic installment reminders. AR Insights & Reports Measure Days Sales Outstanding and other critical KPIs. ## From the day you send it to the day it is paid Every stage runs on your payment terms, automatically or after you approve it. 1. ### Every owner gets a reminder before, on and after the due date, by email and text, from your own domain. They reply or pay from the link.[Explore reminders →](https://www.paidnice.com/email-sms-reminders) 2. ### Each owner gets one statement on the day you choose: management fees, repair recharges and letting fees for every property, one total and a link to pay.[Explore statements →](https://www.paidnice.com/automated-customer-statements) 3. ### Paidnice adds the interest your management agreement allows once the grace period ends, on the schedule you set. Owner groups can carry their own rules or stay exempt.[Explore late fees →](https://www.paidnice.com/late-fees) 4. ### Paidnice reads each owner reply, logs the promise or the question and drafts the next step. Your property manager approves each draft before it is sent.[Explore reply handling →](https://www.paidnice.com/ai-accounts-receivable) 5. ### When reminders stop working, the owner moves to the property manager who looks after their properties as a call, letter or stop credit task, with full payment history.[Explore escalations →](https://www.paidnice.com/escalations) 6. ### Owners see every open fee and recharge and pay by card or bank, or split a large recharge into a payment plan. No login needed.[Explore the portal →](https://www.paidnice.com/customer-payment-portal) Every owner gets a reminder before, on and after the due date, by email and text, from your own domain. They reply or pay from the link. Explore reminders → Plus payment plans, discounts, credit scores, cash forecasts, letters by post and more. ## Built for how property management companies get paid ### Owners see every property's balance on one statement. Each owner gets one statement with every property's open fees and recharges on it, plus a link to pay. - Sends on the day you choose - Each property a child account of the owner - Interest line recalculated at send ### One statement per owner clears every property's charges. An owner with four properties sees every fee and recharge on one statement and pays the lot at once. - Management fees, repair recharges and letting fees - Card, ACH or direct debit on your branded portal - Each payment matches back to the right invoices ### A property manager calls before the relationship sours. When reminders run out, the owner hears from the property manager who looks after their properties. - Call assigned to the right property manager - Owner's record, balance and payment history attached ## Know what is coming in, and who to call first Paidnice turns your ledger into answers: the fees and recharges due this week, the owners who pay late and the accounts a property manager should call. - Expected payments, week by week, from your ledger - A credit score for every customer, from how they pay - Aged receivables for each customer, at a glance - A weekly report emailed to your team What customers see Day 3050%fewer late payments Day 908 in 10invoices paid on time Explore reporting → ## Keep the QuickBooks or Xero your team already runs Keep billing from your QuickBooks or Xero exactly as you do now. Once its invoices sync to Xero or QuickBooks Online, Paidnice picks them up and runs the rest. - **Invoices sync over**Each invoice your QuickBooks or Xero pushes to Xero or QuickBooks Online reaches Paidnice with its customer, amount and due date. - **Nothing to re-enter**No import, no second ledger and no new invoicing tool. Paidnice works from the invoices already in your accounting. - **Payments land back**Payments taken through Paidnice are recorded against the invoice in your ledger, so your books stay current. > It’s the debt collection system I’ve been looking for, for the last 15 years. Tyler Caskey Partner, The Bean Counters Said on the Accounting Apps Podcast 2025WINNER2026WINNER Xero App of the Year2025 Global · 2026 NZ 2026FINALIST Innovation App of the YearGlobal finalist 2026 ## Businesses that get paid on their terms Paidnice customers on getting paid, in their own words. $60k outstanding$24k in 30 days ### [How My Two Cents slashed outstanding invoices from $60k to $24k](https://www.paidnice.com/success-stories/my-two-cents) > “When my debtor workflow is turned off, people stop paying me almost immediately.” **Haley Reyners**Founder, My Two Cents 20%+ late0% late ### [How Paintvine reduced late payments to zero within a month](https://www.paidnice.com/success-stories/paintvine) > “Paidnice gave us the reliability we needed in our accounts receivable.” **Alex Hamilton**CEO, Paintvine Late payments75% fewer ### [How Venture Workspace cut late payments by 75% within 30 days](https://www.paidnice.com/success-stories/venture-workspace) > “One thing less to worry about.” **Louis Fourie**Director, Venture Workspace Manual chasingPaid same day ### [How RankRise uses prompt payment discounts to get paid in a day](https://www.paidnice.com/success-stories/rankrise) > “It's perfect set-and-forget automation.” **Will Qu**Founder, RankRise Six figuresMore than halved ### [How Balance My Books more than halved a client's overdue invoices](https://www.paidnice.com/success-stories/balance-my-books) > “We look like heroes because we've introduced Paidnice into their business.” **Roman Tepes**Founder, Balance My Books Manual chasing3 hrs back weekly ### [How Bullot & Rankine beat the spam filters and got paid on time](https://www.paidnice.com/success-stories/bullot-rankine) > “The impact that we had was immediate.” **Marc Proctor**Director, Bullot & Rankine 60-day drift30-day terms again ### [How Salt Silo stopped losing a month to bounced invoices](https://www.paidnice.com/success-stories/salt-silo) > “Just by using Paidnice, it's freed up loads and loads of time.” **Jon Murphy**Founder, Salt Silo 80%+ paid lateMost in 14 days ### [How 3IT Consulting gets paid on time, and Paidnice pays for itself](https://www.paidnice.com/success-stories/3itconsulting) > “With Paidnice, we've transformed client behaviour around on-time payment.” **Louis De Kock**Director, 3IT Consulting Manual chasing4 hrs back a fortnight ### [How Better Tuition Academy turns late payments into on-time revenue](https://www.paidnice.com/success-stories/better-tuition-academy) > “Paidnice has completely flipped the script.” **Victor Chen**CMO & Accounts Manager, Better Tuition Academy ### [How NZ Family Trust Services automated their accounts receivable](https://www.paidnice.com/success-stories/janet-xuccoa-nzfts) > “If you want to get paid on time, put in Paidnice software, full stop.” **Janet Xuccoa**Director, New Zealand Family Trust Services ### [How junebird creative turned invoice chaos into mailbox money](https://www.paidnice.com/success-stories/junebird-creative) > “Whether you are a solopreneur or a big agency, this is a no-brainer.” **Christine Tierney**Founder, junebird creative [See all customer stories →](https://www.paidnice.com/success-stories)·[Read all 160+ reviews →](https://www.paidnice.com/reviews) ## How it works for property management companies We invoice owners straight from Xero. Does Paidnice work with that? Yes, that is exactly where Paidnice sits for property management companies: it reads the open management fee, recharge and letting fee invoices on your Xero or QuickBooks Online ledger, chases the owners, takes payment and posts late fees back onto the same invoices. Nothing about how you raise invoices changes. Owners are slow to pay repair recharges once the work is done. What changes? The owner is reminded from the day the recharge falls due, by email and text, with the invoice attached, so property management companies stop carrying the contractor's bill for months. Reminders step up to a named manager, then interest or a late fee posts on the invoice in Xero or QuickBooks Online. We deduct our management fee from rent before we disburse. Where does Paidnice fit? Property management companies that deduct fees from rent held in trust have nothing to chase on those fees. Paidnice works on what you invoice the owner from Xero or QuickBooks Online: repair and maintenance recharges, letting and leasing fees, project fees, and management fees the rent did not cover. An owner has six properties with us. Do they get six sets of reminders? No, one statement per owner: property management companies send a consolidated statement listing every open invoice across all six properties with the total on it, and the owner pays the lot in one go from the portal. Statement interest can run on that whole balance, and any credit on the account is netted off first. Owners who live abroad ignore email. Can Paidnice reach them? Yes, property management companies can send text reminders as well as email: SMS goes to any valid mobile number worldwide, with dedicated sending routes for the US, UK, Australia and New Zealand. Every reminder carries a pay link, so an owner in another country pays by card without a call back. What does Paidnice cost for property management companies? Property management companies start on Essentials from US$69, £49 or A$99 a month, priced by invoice volume, not revenue. There are no contracts, and the first 20 actions are free. Does Paidnice chase tenants for rent? Not on this page: rent that property management companies collect through trust accounting software stays there. For landlords who invoice tenants from Xero or QuickBooks Online, see the commercial landlords page. ## Stop carrying the owner's repair bills on your own cash. Connect Xero or QuickBooks and Paidnice prepares draft policies for you. Nothing runs until you approve them. Try it FreeBook a Demo [Rated 5 stars, 160+ reviews](https://www.paidnice.com/reviews) · [App of the Year](https://www.paidnice.com/blog/winner-xero-global-app-awards-2026)