--- title: "Accounts Receivable Software for Roofers | Paidnice" description: "Accounts receivable software for roofing contractors on Xero and QuickBooks Online. Paidnice chases late invoices, takes the payment and adds the late fees." url: https://www.paidnice.com/industries/roofing --- ★★★★★160+This app is a game changer!Lesley B. # Accounts receivable software for roofing contractors. Paidnice gets deposits, draws and final insurance balances paid: reminders on each due date, payment plans for homeowners, online payment and your contract's finance charge, from the invoices in Xero or QuickBooks. Try it FreeBook a Demo 2025WINNER2026WINNERXero App of the Year2025 Global · 2026 NZ Read all 160+ reviews ## The accounts receivable toolkit for roofing contractors Every tool you need to get paid on time, running on your live Xero or QuickBooks invoices. Connect once and switch on what you need. ### Chase automatically Send Reminders Automate email and SMS with powerful reminders, from your own domain. Automate Statements Schedule automatic statement sends each month. AI Reply Handling Paidnice reads every reply and drafts the next step for your approval. ### Enforce your terms Late Fees & Interest Automatically apply and send late fees and interest. Prompt Payment Discounts Encourage early payment with automated discounts. Escalate & Track Calls Escalate and assign overdue invoices for manual follow up. ### Get paid, and see it coming Customer Payment Portal Self-service hub for your customers' payment and billing needs. Create Payment Plans Flexible payment terms with automatic installment reminders. AR Insights & Reports Measure Days Sales Outstanding and other critical KPIs. ## From the day you send it to the day it is paid Every stage runs on your payment terms, automatically or after you approve it. 1. ### Homeowners and general contractors get a reminder before, on and after each deposit, draw and final balance falls due, by email and text. They reply or pay from the link.[Explore reminders →](https://www.paidnice.com/email-sms-reminders) 2. ### Each general contractor account gets one statement on the day you choose: every open job, one total and a link to pay.[Explore statements →](https://www.paidnice.com/automated-customer-statements) 3. ### Paidnice adds the finance charge your GC contract allows, on the schedule you set. Homeowners waiting on an insurance claim can stay exempt.[Explore late fees →](https://www.paidnice.com/late-fees) 4. ### Paidnice reads each customer reply, logs the promise or the question and drafts the next step. Your office approves each draft before it is sent.[Explore reply handling →](https://www.paidnice.com/ai-accounts-receivable) 5. ### When reminders stop working, the final balance moves to whoever needs to call, as a call, letter or stop credit task, with the payer's full history attached.[Explore escalations →](https://www.paidnice.com/escalations) 6. ### Customers see every open job and pay by card or bank, or split an invoice into a payment plan. No login needed.[Explore the portal →](https://www.paidnice.com/customer-payment-portal) Homeowners and general contractors get a reminder before, on and after each deposit, draw and final balance falls due, by email and text. They reply or pay from the link. Explore reminders → Plus payment plans, discounts, credit scores, cash forecasts, letters by post and more. ## Built for how roofing contractors get paid ### Deposits and draws reminded before they fall due. Each deposit, draw and final invoice gets reminders before its due date, by email and text, with a link to pay. - Each payment is its own invoice in the ledger - On your schedule, such as 3 days before - Paying early stops the later reminders ### Payment plans that get large re-roof balances paid. Split a large job balance into installments, and Paidnice reminds the homeowner before each one is due. - You set the limits on every plan - A saved card or bank account can be charged - A missed installment goes overdue and gets chased ### Deductibles and draws paid by card or bank from any reminder. Homeowners and GC accounts pay the deductible or the next draw on your branded portal, from the link in every reminder. - Card or ACH payment - Every open job listed in one place - No login needed ## Know what is coming in, and who to call first Paidnice turns your ledger into answers: the draws and balances due this week, the builders and homeowners who pay late and the jobs that need a call. - Expected payments, week by week, from your ledger - A credit score for every customer, from how they pay - Aged receivables for each customer, at a glance - A weekly report emailed to your team What customers see Day 3050%fewer late payments Day 908 in 10invoices paid on time Explore reporting → ## Keep the roofing job software your team already runs Keep billing from your roofing job software exactly as you do now. Once its invoices sync to Xero or QuickBooks Online, Paidnice picks them up and runs the rest. - **Invoices sync over**Each invoice your roofing job software pushes to Xero or QuickBooks Online reaches Paidnice with its customer, amount and due date. - **Nothing to re-enter**No import, no second ledger and no new invoicing tool. Paidnice works from the invoices already in your accounting. - **Payments land back**Payments taken through Paidnice are recorded against the invoice in your ledger, so your books stay current. > It’s the debt collection system I’ve been looking for, for the last 15 years. Tyler Caskey Partner, The Bean Counters Said on the Accounting Apps Podcast 2025WINNER2026WINNER Xero App of the Year2025 Global · 2026 NZ 2026FINALIST Innovation App of the YearGlobal finalist 2026 ## Businesses that get paid on their terms Paidnice customers on getting paid, in their own words. $60k outstanding$24k in 30 days ### [How My Two Cents slashed outstanding invoices from $60k to $24k](https://www.paidnice.com/success-stories/my-two-cents) > “When my debtor workflow is turned off, people stop paying me almost immediately.” **Haley Reyners**Founder, My Two Cents 20%+ late0% late ### [How Paintvine reduced late payments to zero within a month](https://www.paidnice.com/success-stories/paintvine) > “Paidnice gave us the reliability we needed in our accounts receivable.” **Alex Hamilton**CEO, Paintvine Late payments75% fewer ### [How Venture Workspace cut late payments by 75% within 30 days](https://www.paidnice.com/success-stories/venture-workspace) > “One thing less to worry about.” **Louis Fourie**Director, Venture Workspace Manual chasingPaid same day ### [How RankRise uses prompt payment discounts to get paid in a day](https://www.paidnice.com/success-stories/rankrise) > “It's perfect set-and-forget automation.” **Will Qu**Founder, RankRise Six figuresMore than halved ### [How Balance My Books more than halved a client's overdue invoices](https://www.paidnice.com/success-stories/balance-my-books) > “We look like heroes because we've introduced Paidnice into their business.” **Roman Tepes**Founder, Balance My Books Manual chasing3 hrs back weekly ### [How Bullot & Rankine beat the spam filters and got paid on time](https://www.paidnice.com/success-stories/bullot-rankine) > “The impact that we had was immediate.” **Marc Proctor**Director, Bullot & Rankine 60-day drift30-day terms again ### [How Salt Silo stopped losing a month to bounced invoices](https://www.paidnice.com/success-stories/salt-silo) > “Just by using Paidnice, it's freed up loads and loads of time.” **Jon Murphy**Founder, Salt Silo 80%+ paid lateMost in 14 days ### [How 3IT Consulting gets paid on time, and Paidnice pays for itself](https://www.paidnice.com/success-stories/3itconsulting) > “With Paidnice, we've transformed client behaviour around on-time payment.” **Louis De Kock**Director, 3IT Consulting Manual chasing4 hrs back a fortnight ### [How Better Tuition Academy turns late payments into on-time revenue](https://www.paidnice.com/success-stories/better-tuition-academy) > “Paidnice has completely flipped the script.” **Victor Chen**CMO & Accounts Manager, Better Tuition Academy ### [How NZ Family Trust Services automated their accounts receivable](https://www.paidnice.com/success-stories/janet-xuccoa-nzfts) > “If you want to get paid on time, put in Paidnice software, full stop.” **Janet Xuccoa**Director, New Zealand Family Trust Services ### [How junebird creative turned invoice chaos into mailbox money](https://www.paidnice.com/success-stories/junebird-creative) > “Whether you are a solopreneur or a big agency, this is a no-brainer.” **Christine Tierney**Founder, junebird creative [See all customer stories →](https://www.paidnice.com/success-stories)·[Read all 160+ reviews →](https://www.paidnice.com/reviews) ## How it works for roofing contractors Does Paidnice work with JobNimbus? Many roofing companies on JobNimbus already sync their invoices to QuickBooks Online, and that is all Paidnice needs. Keep estimating and invoicing in JobNimbus as you do now. Once the invoice lands in QuickBooks, Paidnice picks it up, sends the reminders, adds any late fee, and records the payment. The same goes for AccuLynx and Jobber. Can a roofing contractor charge late fees on overdue invoices? Many roofing contractors can charge a late fee when their contract or invoice terms spell it out, and rules on the amount vary by state. Paidnice handles the mechanical part: it calculates the fee you set, flat or a percentage, posts it to the invoice in QuickBooks or Xero, and tells the customer. What you charge, and whether you waive it, stays your call. How does Paidnice know which invoices to chase? Every roofing invoice you raise lands in QuickBooks or Xero, and Paidnice reads them from there. It sees the due date, the amount, and what has been paid, then follows the schedule you set. Pay a deposit invoice and the chasing on it stops the same hour. You never upload a spreadsheet or retype a customer. Can I run different rules for homeowners and general contractor accounts? Yes, roofing companies usually run two policies in Paidnice. Homeowners on insurance jobs get gentle email and text reminders while the claim pays out. General contractors, builders, and property managers on net-30 get a firmer schedule with statements, finance charges, and an escalation when a draw goes 14 days over. Group each customer once and the right policy applies on its own. What happens when a supplement is still with the adjuster? Roofing jobs often have one invoice waiting on the insurance company while the rest of the balance is due. Pull that supplement invoice out of the schedule by its reference and reminders keep running on everything else. When the adjuster approves it, put it back and the chasing picks up where it left off. What does Paidnice cost for roofing contractors? For roofing contractors, Paidnice Essentials starts at US$69, £49 or A$99 a month, priced by invoice volume, not revenue. There are no contracts, and your first 20 actions are free. Can the homeowner be reminded before the final invoice is due? Yes, roofing contractors can send a reminder before the due date, with a calendar invite for the day, so the homeowner has the final invoice in hand when the depreciation check arrives. ## Stop waiting on money the insurance company already paid. Connect Xero or QuickBooks and Paidnice prepares draft policies for you. Nothing runs until you approve them. Try it FreeBook a Demo [Rated 5 stars, 160+ reviews](https://www.paidnice.com/reviews) · [App of the Year](https://www.paidnice.com/blog/winner-xero-global-app-awards-2026)