--- title: "Accounts Receivable Software for Wholesale | Paidnice" description: "Accounts receivable software for wholesale distributors. Paidnice chases past-due trade accounts, sends statements and adds interest in Xero or QuickBooks." url: https://www.paidnice.com/industries/wholesale --- ★★★★★160+This app is a game changer!Lesley B. # Accounts receivable software for wholesale distributors. Paidnice gets every trade account paid on its terms: reminders, one monthly statement with interest, online payment and stop credit tasks, from the invoices in Xero or QuickBooks. Try it FreeBook a Demo 2025WINNER2026WINNERXero App of the Year2025 Global · 2026 NZ Read all 160+ reviews ## The accounts receivable toolkit for wholesale distributors Every tool you need to get paid on time, running on your live Xero or QuickBooks invoices. Connect once and switch on what you need. ### Chase automatically Send Reminders Automate email and SMS with powerful reminders, from your own domain. Automate Statements Schedule automatic statement sends each month. AI Reply Handling Paidnice reads every reply and drafts the next step for your approval. ### Enforce your terms Late Fees & Interest Automatically apply and send late fees and interest. Prompt Payment Discounts Encourage early payment with automated discounts. Escalate & Track Calls Escalate and assign overdue invoices for manual follow up. ### Get paid, and see it coming Customer Payment Portal Self-service hub for your customers' payment and billing needs. Create Payment Plans Flexible payment terms with automatic installment reminders. AR Insights & Reports Measure Days Sales Outstanding and other critical KPIs. ## From the day you send it to the day it is paid Every stage runs on your payment terms, automatically or after you approve it. 1. ### Every trade account's accounts payable clerk gets a reminder before, on and after the due date, by email and text, from your own domain. They reply or pay from the link.[Explore reminders →](https://www.paidnice.com/email-sms-reminders) 2. ### Each account gets one statement on the day you choose: every store in a chain, every open invoice, the finance charge, one total and a link to pay.[Explore statements →](https://www.paidnice.com/automated-customer-statements) 3. ### Paidnice adds the finance charge your credit application allows, on the schedule you set. Key accounts can stay exempt.[Explore late fees →](https://www.paidnice.com/late-fees) 4. ### Paidnice reads each buyer reply, logs the promise or the question and drafts the next step. Your accounts team approves each draft before it is sent.[Explore reply handling →](https://www.paidnice.com/ai-accounts-receivable) 5. ### When reminders run out or a credit limit breaks, the account moves to your team as a call, letter or stop credit task, with full payment history attached.[Explore escalations →](https://www.paidnice.com/escalations) 6. ### Buyers tick the invoices on their remittance and pay by card or bank, or split an invoice into a payment plan. No login needed.[Explore the portal →](https://www.paidnice.com/customer-payment-portal) Every trade account's accounts payable clerk gets a reminder before, on and after the due date, by email and text, from your own domain. They reply or pay from the link. Explore reminders → Plus payment plans, discounts, credit scores, cash forecasts, letters by post and more. ## Built for how wholesale distributors get paid ### Every account sees its whole balance once a month, interest included. A chain gets one consolidated statement with every store and every open invoice on it. - Sends itself on the day you choose - Finance charge recalculated that morning ### Stop shipping to accounts that stopped paying. Your team knows before the next order ships. - Call task or stop credit task raised - Fires when reminders run out or limits break - Average days to pay and payer rating attached ### Early payers get the discount, late payers pay the full total. Paidnice adds a fixed or percentage discount to new invoices and takes it off on the date you set. - You set how recent an invoice must be - Optional email with discount, expiry and pay link - Exclude chosen line items, such as freight ## Know what is coming in, and who to call first Paidnice turns your ledger into answers: the trade invoices due this week, the accounts that pay late and the ones to hold before the next order ships. - Expected payments, week by week, from your ledger - A credit score for every customer, from how they pay - Aged receivables for each customer, at a glance - A weekly report emailed to your team What customers see Day 3050%fewer late payments Day 908 in 10invoices paid on time Explore reporting → ## Keep the inventory system your team already runs Keep billing from your inventory system exactly as you do now. Once its invoices sync to Xero or QuickBooks Online, Paidnice picks them up and runs the rest. - **Invoices sync over**Each invoice your inventory system pushes to Xero or QuickBooks Online reaches Paidnice with its customer, amount and due date. - **Nothing to re-enter**No import, no second ledger and no new invoicing tool. Paidnice works from the invoices already in your accounting. - **Payments land back**Payments taken through Paidnice are recorded against the invoice in your ledger, so your books stay current. > It’s the debt collection system I’ve been looking for, for the last 15 years. Tyler Caskey Partner, The Bean Counters Said on the Accounting Apps Podcast 2025WINNER2026WINNER Xero App of the Year2025 Global · 2026 NZ 2026FINALIST Innovation App of the YearGlobal finalist 2026 ## Businesses that get paid on their terms Paidnice customers on getting paid, in their own words. $60k outstanding$24k in 30 days ### [How My Two Cents slashed outstanding invoices from $60k to $24k](https://www.paidnice.com/success-stories/my-two-cents) > “When my debtor workflow is turned off, people stop paying me almost immediately.” **Haley Reyners**Founder, My Two Cents 20%+ late0% late ### [How Paintvine reduced late payments to zero within a month](https://www.paidnice.com/success-stories/paintvine) > “Paidnice gave us the reliability we needed in our accounts receivable.” **Alex Hamilton**CEO, Paintvine Late payments75% fewer ### [How Venture Workspace cut late payments by 75% within 30 days](https://www.paidnice.com/success-stories/venture-workspace) > “One thing less to worry about.” **Louis Fourie**Director, Venture Workspace Manual chasingPaid same day ### [How RankRise uses prompt payment discounts to get paid in a day](https://www.paidnice.com/success-stories/rankrise) > “It's perfect set-and-forget automation.” **Will Qu**Founder, RankRise Six figuresMore than halved ### [How Balance My Books more than halved a client's overdue invoices](https://www.paidnice.com/success-stories/balance-my-books) > “We look like heroes because we've introduced Paidnice into their business.” **Roman Tepes**Founder, Balance My Books Manual chasing3 hrs back weekly ### [How Bullot & Rankine beat the spam filters and got paid on time](https://www.paidnice.com/success-stories/bullot-rankine) > “The impact that we had was immediate.” **Marc Proctor**Director, Bullot & Rankine 60-day drift30-day terms again ### [How Salt Silo stopped losing a month to bounced invoices](https://www.paidnice.com/success-stories/salt-silo) > “Just by using Paidnice, it's freed up loads and loads of time.” **Jon Murphy**Founder, Salt Silo 80%+ paid lateMost in 14 days ### [How 3IT Consulting gets paid on time, and Paidnice pays for itself](https://www.paidnice.com/success-stories/3itconsulting) > “With Paidnice, we've transformed client behaviour around on-time payment.” **Louis De Kock**Director, 3IT Consulting Manual chasing4 hrs back a fortnight ### [How Better Tuition Academy turns late payments into on-time revenue](https://www.paidnice.com/success-stories/better-tuition-academy) > “Paidnice has completely flipped the script.” **Victor Chen**CMO & Accounts Manager, Better Tuition Academy ### [How NZ Family Trust Services automated their accounts receivable](https://www.paidnice.com/success-stories/janet-xuccoa-nzfts) > “If you want to get paid on time, put in Paidnice software, full stop.” **Janet Xuccoa**Director, New Zealand Family Trust Services ### [How junebird creative turned invoice chaos into mailbox money](https://www.paidnice.com/success-stories/junebird-creative) > “Whether you are a solopreneur or a big agency, this is a no-brainer.” **Christine Tierney**Founder, junebird creative [See all customer stories →](https://www.paidnice.com/success-stories)·[Read all 160+ reviews →](https://www.paidnice.com/reviews) ## How it works for wholesale distributors Does Paidnice work with Unleashed? Yes: wholesale distributors keep invoicing from Unleashed, Cin7, Katana or Fishbowl, and Paidnice picks the invoice up from Xero or QuickBooks. It only needs the invoice to land in your ledger, which those integrations already do. Can a wholesale distributor charge late fees or interest? Yes, and most wholesale distributors' credit applications already promise a finance charge that rarely gets applied. Paidnice applies the rate you set, on the schedule you set, and shows the calculation on the statement. Rules on maximum rates vary by state, so check what your terms and your state allow, and set the rate to match. Can one chain with several store accounts get one statement? Yes: a wholesale chain buying through five store accounts gets one consolidated parent statement, with every store, every open invoice and the interest on the past-due balance in one file emailed to their accounts payable. The buyer reconciles a single document, and your office manager sends none by hand. What happens when a customer disputes one shipment? At a wholesale distributor, a short-ship or a damaged pallet holds up one invoice. Take that invoice out of the policy by its reference and the rest of the trade account keeps its normal schedule: reminders, the statement and the finance charge all carry on without the disputed line. Will this upset the key accounts we depend on? No, because the anchor accounts a wholesale distributor depends on get their own policy. Key accounts might get a gentle reminder and a monthly statement, while small trade accounts get the full ladder up to a stop credit task. Every email comes from your own domain, so it reads as your office following procedure. What does Paidnice cost for wholesale distributors? Wholesale distributors pay from US$69, £49 or A$99 a month on Essentials, priced by invoice volume, not revenue. There are no contracts, and your first 20 actions are free. ## Stop financing your customers' inventory interest-free. Connect Xero or QuickBooks and Paidnice prepares draft policies for you. Nothing runs until you approve them. Try it FreeBook a Demo [Rated 5 stars, 160+ reviews](https://www.paidnice.com/reviews) · [App of the Year](https://www.paidnice.com/blog/winner-xero-global-app-awards-2026)