--- title: "Accounts Receivable Software for QuickBooks - Paidnice" description: "Automate your QuickBooks AR process. Get paid on time, every time. Add advanced late fees, send statements, and custom reminders. Try it Free." url: https://www.paidnice.com/quickbooks --- ★★★★★160+This app is a game changer!Lesley B. # QuickBooks sends the invoice. Paidnice gets it paid. Accounts receivable automation for QuickBooks Online. Paidnice runs your reminders, statements, late fees and payment plans, **on your payment terms.** Connect QuickBooks, it's FreeBook a Demo Built for Read all 160+ reviews ## QuickBooks on its own, and with Paidnice Same QuickBooks invoices, same customers. Paidnice applies your terms to each one and shows you what is coming in. - QuickBooks sends up to three reminders, by email only, on one set of rules.**Email, SMS and WhatsApp reminders**, with a policy for each customer group. - Statements and late fees are left to you, outside US late fees.**Statements on a schedule and late fees on your terms**, posted to QuickBooks. - An account that stops paying waits until someone notices it.**Escalations** hand the account to a person, with its full history. ## See Paidnice in two minutes Reminders, statements, late fees and payment plans, from the first follow-up to the money in the bank. Denym, our co-founder, walks you through it. **$1 billion collected on time** across more than 1 million invoices since 2022. ## From invoice to paid, without the manual chasing Each stage runs on your payment terms, from your QuickBooks data, automatically or after you approve it. 1. ### Email, SMS and WhatsApp reminders before, on and after the due date, with a policy for each customer group. They stop when the invoice is paid in QuickBooks.[QuickBooks invoice reminders →](https://www.paidnice.com/quickbooks/invoice-reminders) 2. ### Every customer with a balance gets a statement on the day you choose, with a link to pay. A parent and its sub-customers can share one.[QuickBooks statements →](https://www.paidnice.com/quickbooks/send-automatic-statements) 3. ### The fee or interest your terms allow, posted to QuickBooks as a fee invoice or a line, with a notice to the customer.[Late fees in QuickBooks →](https://www.paidnice.com/quickbooks/add-late-fees) 4. ### Paidnice reads each reply, logs the promise or the question and drafts the next step. A person approves each draft before it is sent.[Explore reply handling →](https://www.paidnice.com/ai-accounts-receivable) 5. ### When reminders stop working, the account goes to a person with its full history: a call, a letter or a credit stop.[Explore escalations →](https://www.paidnice.com/escalations) 6. ### One page with every open QuickBooks invoice. Customers pay one, several or the balance, or split it into a plan.[QuickBooks payment portal →](https://www.paidnice.com/quickbooks/customer-payment-portal) Email, SMS and WhatsApp reminders before, on and after the due date, with a policy for each customer group. They stop when the invoice is paid in QuickBooks. QuickBooks invoice reminders → Plus payment plans, discounts, credit scores, cash forecasts, letters by post and more. ## Know what is coming in, and who to call first Paidnice turns your ledger into answers: the cash due this week, the customers who pay late and the accounts that need a person. - Expected payments, week by week, from your ledger - A credit score for every customer, from how they pay - Aged receivables for each customer, at a glance - A weekly report emailed to your team What customers see Day 3050%fewer late payments Day 608 in 10invoices paid Explore reporting → ## The accounts receivable toolkit for QuickBooks Every tool you need to get paid on time, running on your live QuickBooks invoices. Connect once and switch on what you need. ### Chase automatically Send Reminders Automate email and SMS with powerful reminders, from your own domain. Automate Statements Schedule automatic statement sends each month. AI Reply Handling Paidnice reads every reply and drafts the next step for your approval. ### Enforce your terms Late Fees & Interest Automatically apply and send late fees and interest. Prompt Payment Discounts Encourage early payment with automated discounts. Escalate, Make & Track Calls Escalate and assign overdue invoices for manual follow up. ### Get paid, and see it coming Customer Payment Portal Self-service hub for your customers' payment and billing needs. Create Payment Plans Flexible payment terms with automatic installment reminders. AR Insights & Reports Measure Days Sales Outstanding and other critical KPIs. ## How Paidnice works with QuickBooks Paidnice works from your live QuickBooks data. There is no import and no second ledger. Reads from QuickBooks Invoices, customers, payments and credit memos from your QuickBooks Online company. Writes to QuickBooks Late fee and interest charges, as a fee invoice or a line on the overdue invoice, and the schedule of each payment plan. Stops on payment When a payment lands in QuickBooks, the reminders and fees for that invoice stop. Connected in one click through QuickBooks’s own sign-in ## Up and running in three steps Paidnice prepares draft policies for you. Nothing runs until you approve them. 1. ### 1Connect QuickBooks Paidnice reads your invoices, customers and payment terms from your ledger. 2. ### 2Approve your draft policies Paidnice drafts reminders, statements and fees from your terms. Change anything, then switch them on. 3. ### 3Get paid on time Reminders go out on schedule, customers pay from the link and you see every step. Try it FreeBook a DemoYour first 20 actions are free. No card needed. > It’s the debt collection system I’ve been looking for, for the last 15 years. Tyler Caskey Partner, The Bean Counters Said on the Accounting Apps Podcast ## Guides for getting paid in QuickBooks Can QuickBooks Online chase overdue invoices automatically? (2026)Can I add a Late Fee in QuickBooks Online?QuickBooks payment plans: how to set one up (2026)How to send SMS payment reminders from QuickBooks OnlineHow to give your customers a payment portal in QuickBooks OnlineWhy are my QuickBooks emails going to spam? (and how to fix it) See the detail for your market: [accounts receivable for QuickBooks](https://www.paidnice.com/quickbooks/accounts-receivable) or, in the UK, [credit control for QuickBooks](https://www.paidnice.com/quickbooks/credit-control). ## Paidnice and QuickBooks: questions How does the Paidnice integration with QuickBooks work? You connect your QuickBooks Online company through the official QuickBooks sign-in, so Paidnice never sees your password. Paidnice reads your invoices, customers and payments, sends reminders and statements on your terms, and posts late fees back to QuickBooks. Does QuickBooks Online have accounts receivable automation? In part. QuickBooks Online has A/R aging reports, up to three email reminders per invoice and, in US companies, a basic late fee. It does not send statements on a schedule, send SMS reminders, run payment plans on an invoice or escalate an account. QuickBooks already has late fees. Why use Paidnice for them? The QuickBooks late fee is for US companies only, has no interest by the day and sends no notice to the customer. Paidnice adds fees or interest outside the US too, with an email notice and different rules for each customer group. What does Paidnice write back to QuickBooks? Late fee and interest charges, as a fee invoice or a line on the overdue invoice, so your A/R aging stays correct. Payment plans are written onto the invoice. Does Paidnice work with QuickBooks Desktop? No. Paidnice connects to QuickBooks Online. How much does Paidnice cost for QuickBooks? Your first 20 actions are free, with no card needed. Paid plans start at US$69 a month and are priced by the number of new invoices you create each month. See pricing. How long does it take to set up? Connect QuickBooks and Paidnice drafts your policies from your payment terms. You review them, change what you want, and nothing runs until you approve it. ## A team that has your back Talk to the people who build Paidnice. We help in every time zone and know collections inside out. > “Ashley is incredibly knowledgeable, responsive, and proactive.”**KimB** on the App Store Book a CallChat with us ## Get paid on time with QuickBooks and Paidnice Connect QuickBooks and Paidnice prepares draft policies for you. Nothing runs until you approve them. Try it FreeBook a Demo [Rated 5 stars, 160+ reviews](https://www.paidnice.com/reviews)