--- title: "QuickBooks Accounts Receivable Automation | Paidnice" description: "QuickBooks AR automation & collections software. Automate reminders, statements, late fees & escalations for QuickBooks Online. Try it free." url: https://www.paidnice.com/quickbooks/accounts-receivable --- # Accounts receivable automation for QuickBooks Paidnice is accounts receivable automation for QuickBooks Online. Reminders, statements, late fees and escalations run on every invoice in your QuickBooks company, so your DSO comes down without more manual work. - Automatic reminders and escalations. - Statements, late fees and payment plans. - Set up once, runs on every invoice. Book a demo Try it now, it's free No credit card. Your first 20 actions are free. Built for Read all 160+ reviews ## What QuickBooks does for accounts receivable, and what it leaves out **QuickBooks Online records your receivables and reports on them.** You get the A/R aging reports and up to three automatic email reminders per invoice. US companies also get a basic late fee setting. QuickBooks does not send statements on a schedule, send SMS reminders, offer payment plans on an existing invoice or route an overdue account to a person. AR automation does those jobs. ### QuickBooks on its own 1 in full, 4 in part, 2 missing - **AR reporting**A/R aging summary and detail reports - **Invoice reminders**Up to three email reminders per invoice, for invoices emailed after you turn the setting on - **Customer statements**Created and sent manually, with no schedule - **Late fees and interest**A flat or percentage late fee, in US QuickBooks Online companies only, with one rule for all customers - **Payment plans**Not available on an existing invoice - **Customer payment portal**Customers can pay several invoices at once if you use QuickBooks Payments - **Escalation**Not available ### QuickBooks with Paidnice 7 of 7 jobs, automatic - **AR reporting**Live AR dashboard, DSO tracking, credit score per customer, weekly report - **Invoice reminders**Email and SMS from your own domain, rules per customer group, and the overdue backlog is included - **Customer statements**Sent on a weekly or monthly schedule, with a payment link - **Late fees and interest**Fixed, percentage or compounding, with rules per customer group, in every region - **Payment plans**Instalment plans with automatic instalment reminders - **Customer payment portal**Branded portal with every open invoice, statement and payment plan - **Escalation**Call task, credit stop or formal letter, assigned to a person Read how [automatic invoice reminders in QuickBooks Online](https://www.paidnice.com/blog/quickbooks-online-automatic-invoice-reminders) work, or whether you [can add a late fee in QuickBooks Online](https://www.paidnice.com/blog/can-i-add-a-late-fee-in-quickbooks-online). ## QuickBooks invoice reminders, on your rules. Email and SMS reminders go out before the due date and after it, from your own domain, in your words. Set different rules for each customer group. The invoices that were overdue before you started get a follow-up too. A Ashley🇺🇸 United States "Paidnice has been a game-changer for our accounts receivable. It saves us a massive amount of time on manually sending email reminders." More on QuickBooks invoice reminders ## Late fees and interest, applied in QuickBooks. Fixed fees, a percentage, or a per annum interest rate. Applied weekly, monthly, or at a set number of days overdue, with different rules for different customer groups. The charge goes onto the ledger in QuickBooks, so your A/R aging report stays correct. R Rose🇨🇦 Canada "Helps me manage a variety of customer scenarios with consistent and clear interest charges. Huge peace of mind" More on late fees in QuickBooks ## Statements, payment plans and escalation. Statements go out weekly or monthly with a payment link. Customers pay every open invoice at once on your branded portal, or you offer a payment plan. Anyone still overdue gets escalated to a phone call, a credit hold or a formal letter, assigned to a person. Calls run from Paidnice, and each one is recorded and transcribed. A AlexQuickBooks App Store review "Within 1 week of implementing this tool we received a tidal wave of cash from overdue receivables." More on automatic statements in QuickBooks ## Everything Paidnice adds to QuickBooks ### Chase automatically Send Reminders Automate email and SMS with powerful reminders, from your own domain. Automate Statements Schedule automatic statement sends each month. AI Reply Handling Paidnice reads every reply and drafts the next step for your approval. ### Enforce your terms Late Fees & Interest Automatically apply and send late fees and interest. Prompt Payment Discounts Encourage early payment with automated discounts. Escalate, Make & Track Calls Escalate and assign overdue invoices for manual follow up. ### Get paid, and see it coming Customer Payment Portal Self-service hub for your customers' payment and billing needs. Create Payment Plans Flexible payment terms with automatic installment reminders. AR Insights & Reports Measure Days Sales Outstanding and other critical KPIs. ## It plugs into the QuickBooks Online company you already have. Nothing changes in QuickBooks unless a rule you set makes it happen. Paidnice connects through the official QuickBooks integration, so we never see your accounting password. 1. **Connect your QuickBooks Online company in one click.**Two minutes. 2. **Pick a preset template for reminders, fees and statements.**Ten minutes. 3. **Your overdue invoices start getting chased today.**No data entry and no new invoicing tool. > It’s the debt collection system I’ve been looking for, for the last 15 years. Tyler Caskey Partner, The Bean Counters Accounting Apps Podcast Read the reviews ## Businesses that get paid on time Within the first month of implementing Paidnice, we saw late customer payments decrease from over 20% to zero. **Alex Hamilton**, Paintvine, New Zealand Read the case study → The biggest impact from using Paidnice has really been man hours for me. Just by using Paidnice, it's freed up loads and loads of time. We're talking five hours already of admin per month, and we're a scaling business. In a year, that could be 15 to 20 hours a month. **Jon Murphy**, Salt Silo, United Kingdom Read the case study → Before Paidnice, over 25% of our payments were late, which we were manually chasing up. With Paidnice automating this for us, that has dropped to less than 5% **Louis Fourie**, Venture Workspace, South Africa Read the case study → [See all customer stories](https://www.paidnice.com/success-stories) ## Accounts receivable in QuickBooks: common questions How does QuickBooks Online handle accounts receivable? QuickBooks Online records your invoices and payments, reports on them in the A/R aging summary and detail reports, and sends up to three automatic email reminders per invoice. US companies can also turn on a basic late fee. It does not send statements on a schedule, send SMS or escalate an overdue account. What is accounts receivable automation for QuickBooks? It is software that runs the follow-up work on your QuickBooks invoices. Paidnice sends reminders by email and SMS from your own domain, sends statements on a schedule, applies late fees and interest, offers payment plans and escalates overdue accounts to your team. QuickBooks already has late fees. Why use Paidnice for them? The QuickBooks late fee setting is for US companies only and applies one rule to every customer. Paidnice works in every region, applies flat, percentage or compounding charges, and lets you set different rules, grace periods and exemptions for each customer group. Does it change anything in my QuickBooks company? Nothing changes unless a rule you set makes it happen. Paidnice connects through the official QuickBooks integration, so we never see your QuickBooks password. Late fees and interest go onto the ledger in QuickBooks, either on the original invoice or as a new invoice, so your aged receivables report stays correct. Can I control which customers get chased? Yes. Exclude any customer or a whole customer group. Add grace periods, and set different rules for different groups, so the customers who pay on time are left alone. Start in approval mode, and nothing sends without your OK. Will it chase the invoices that are already overdue? Yes. Paidnice reads the invoices already in QuickBooks, including everything overdue today. You can chase that backlog, apply late fees in bulk, and either add the fee to the existing invoice or issue it as a new one. What does it cost? Paidnice has a free plan, and paid plans start at US$69 a month. Pricing follows your invoice volume, not your company revenue, and the Pro plan has unlimited users. How long does setup take? Under 15 minutes. Connect your QuickBooks Online company in one click, pick a preset template for reminders, fees and statements, then preview every upcoming action before anything sends. ## Get paid on time with QuickBooks and Paidnice Connect QuickBooks and Paidnice prepares draft policies for you. Nothing runs until you approve them. Try it FreeBook a Demo [Rated 5 stars, 160+ reviews](https://www.paidnice.com/reviews)