--- title: "QuickBooks Invoice Reminders - Email, SMS & More" description: "QuickBooks invoice reminders with SMS, escalation sequences, statements & late fees. Automate payment reminders for QuickBooks Online. Try it free." url: https://www.paidnice.com/quickbooks/invoice-reminders --- ★★★★★160+This app is a game changer!Lesley B. # QuickBooks invoice reminders by email, SMS and WhatsApp Paidnice sends reminders for your QuickBooks invoices before, on and after the due date, with a policy for each customer group. **They stop when the invoice is paid in QuickBooks.** Try it FreeBook a Demo Built for Read all 160+ reviews ## QuickBooks reminders, and what Paidnice adds QuickBooks Online has its own email reminders. Paidnice adds the channels, the rules and the sender that get more invoices paid. - QuickBooks sends up to three reminders, by email only.**Email, SMS and WhatsApp**, before, on and after the due date. - One company-wide set of reminders for every customer.**A policy for each customer group**, with its own timing and wording. - Reminders go only for invoices you already emailed from QuickBooks.**Every open invoice**, including the ones overdue before you connected. ## How to set up invoice reminders in QuickBooks The built-in reminders in QuickBooks take five steps to set up. Paidnice adds SMS, WhatsApp and a policy for each customer group. Built-in invoice reminders in QuickBooksSource: Intuit: Send invoice reminders automatically ↗ 1. Open Settings > Account and settings > Sales, then **Reminders** > Edit. 2. Turn on **Automatic invoice reminders**. 3. Turn on **Reminder 1** and choose the number of days before or after the due date, up to 90. 4. Add a second and a third reminder if you need them, and edit each email. 5. Click **Save**, then **Done**. **Limits:** three reminders, email only, one company-wide set, and only for invoices you have already emailed. Or let Paidnice run it 1. **Connect QuickBooks** 2. **Approve** the draft reminder policy 3. **Switch it on** Try it Free ## Reminders built for how your QuickBooks customers pay Paidnice reads every open invoice in QuickBooks, sends each reminder on time and stops the moment the invoice is paid. ### Every open QuickBooks invoice, including the ones already overdue QuickBooks reminders only go for invoices you emailed from QuickBooks. Paidnice picks up every open invoice when you connect, and stops the reminders when a payment is recorded in QuickBooks. ### A different sequence for each group of QuickBooks customers Commercial accounts, enterprise accounts and slow payers each run their own reminders, channels and timing. Move customers into a group in Paidnice, and a tag handles one-off exceptions. ### Several people on one QuickBooks customer, each getting the right email Add the AP inbox and the person who approves payments to the same customer. The invoice goes to AP, and reminders and statements go to the person who can act on them. ### Sent as your team, from your own domain On [Pro](https://www.paidnice.com/pricing), reminders come from your own address, such as accounts@yourcompany.com. Later reminders can come from your credit controller or a director, so an older debt gets a more senior sender. ### No reminder for a customer who already promised A reminder can wait while a payment is promised or a query is open, and a tag leaves out one customer. Every other reminder in the policy carries on. ## What QuickBooks users say about Paidnice reminders > “It saves us a massive amount of time on manually sending email reminders, and we've noticed a significant increase in responses from clients.” > > **Ashley** QuickBooks App Store > “Having the option to automatically schedule payment reminders and also adding the late payment has helped a lot as our clients usually pay after getting the first reminder” > > **Debbie** QuickBooks App Store > “The ability to schedule reminders, automate late fees, and send statements has saved me an incredible amount of time and effort.” > > **Lesley** QuickBooks App Store [Read all 160+ reviews →](https://www.paidnice.com/reviews) ## The accounts receivable toolkit for QuickBooks Every tool you need to get paid on time, running on your live QuickBooks invoices. Connect once and switch on what you need. ### Chase automatically Send Reminders Automate email and SMS with powerful reminders, from your own domain. Automate Statements Schedule automatic statement sends each month. AI Reply Handling Paidnice reads every reply and drafts the next step for your approval. ### Enforce your terms Late Fees & Interest Automatically apply and send late fees and interest. Prompt Payment Discounts Encourage early payment with automated discounts. Escalate, Make & Track Calls Escalate and assign overdue invoices for manual follow up. ### Get paid, and see it coming Customer Payment Portal Self-service hub for your customers' payment and billing needs. Create Payment Plans Flexible payment terms with automatic installment reminders. AR Insights & Reports Measure Days Sales Outstanding and other critical KPIs. [Paidnice for QuickBooks →](https://www.paidnice.com/quickbooks)[Email and SMS reminders for every business →](https://www.paidnice.com/email-sms-reminders) ## Invoice reminders in QuickBooks: questions Can QuickBooks Online send SMS payment reminders? No. QuickBooks Online sends invoice reminders by email only. Paidnice sends reminders for your QuickBooks invoices by email, SMS and WhatsApp. How many reminders can QuickBooks Online send? Up to three, each set between 1 and 90 days before or after the due date. Paidnice sends the reminders in each policy on the days you set, before, on and after the due date. Can QuickBooks send reminders to only some customers? QuickBooks Online has one company-wide set of reminders. Paidnice runs a separate policy for each customer group, and a tag can leave out one customer. How do I set up automatic invoice reminders in QuickBooks Online? Go to Settings, Account and settings, Sales, then Reminders. Turn on Automatic invoice reminders, set up to three reminders and save. They go only for invoices you have already emailed. Can QuickBooks reminders come from my own email address? QuickBooks sends from its own address, and you can connect one Gmail address for invoices. Paidnice sends reminders from your own address, such as accounts@yourcompany.com, on the Pro plan. Does Paidnice chase invoices that were already overdue? Yes. When you connect QuickBooks Online, Paidnice picks up every invoice that is already open. You approve the draft policy before anything is sent. What does an SMS reminder cost? SMS reminders are on every plan. Each text costs US$0.10, £0.05, A$0.15 or NZ$0.15, by your billing currency. See pricing. ## A team that has your back Talk to the people who build Paidnice. We help in every time zone and know collections inside out. > “Ashley is incredibly knowledgeable, responsive, and proactive.”**KimB** on the App Store Book a CallChat with us ## Send better reminders from QuickBooks today Connect QuickBooks and Paidnice drafts your reminder policy. Nothing goes out until you approve it. Try it FreeBook a Demo [Rated 5 stars, 160+ reviews](https://www.paidnice.com/reviews)