--- title: "Invoice & Payment Reminder Software for Xero & QuickBooks | Paidnice" description: "Invoice reminder software for Xero and QuickBooks. Paidnice sends automatic email and SMS reminders that escalate until the invoice is paid. Free to start." url: https://www.paidnice.com/reminder-software --- # Invoice reminder software that escalates until paid. Paidnice is invoice reminder software for Xero and QuickBooks. Automate email and SMS payment reminders on your schedule, with late fees and escalation for the invoices that stay unpaid. - Automatic email and SMS reminders. - Branded, from your own domain. - Escalation until the invoice is paid. Book a demo Try it now, it's free No credit card. Your first 20 actions are free. NZ Small BusinessApp of the Year 2026 Global Appof the Year 2025 Works with Read all 160+ reviews ## What is invoice reminder software? Invoice reminder software sends payment reminders to your customers automatically. It reads the open invoices in your accounting system, sends a reminder before the due date and at set intervals after it, and stops when the invoice is paid. Paidnice also applies late fees, sends statements and escalates the accounts that do not respond. Up to 50%cut in days to get paid, first 30 days1 million+invoices put through Paidnice$1 billion+collected on time since 2022 ## Automatic email and SMS invoice reminders. Reminders go out before the due date and after it, from your own address, in your words, in business hours only. You can start in approval mode, so nothing sends until you approve it. JM Jon Murphy🇬🇧 United Kingdom "Being able to send all communications directly from my own domain, everything looks fully branded and professional, with delivery tracking built in." More on email and SMS reminders ## Reminders that escalate with automatic late fees. When a polite reminder is not enough, add fixed fees, interest or a per annum rate, applied weekly, monthly or at a set number of days overdue. Exclude any customer or group, and set a grace period before a charge applies. IA Ismael AmadoXero App Store review "First round of late penalties and everyone magically paid their bill." More on late fees and interest ## Statements and escalation, sent for you. Statements go out weekly or monthly with a payment link. An account that is still overdue is escalated to a phone call, a credit stop or a legal letter, assigned to a person. Calls run from Paidnice, and each one is recorded and transcribed. Customers can view, download and pay from a self-service portal. A AlexQuickBooks App Store review "Within 1 week of implementing this tool we received a tidal wave of cash from overdue receivables." More on automated statements ## Everything you expect from invoice reminder software **Paidnice does more than send reminders.** Late fees, statements, a payment portal and escalation follow the schedule you set for each customer group. ### Chase automatically Send Reminders Automate email and SMS with powerful reminders, from your own domain. Automate Statements Schedule automatic statement sends each month. AI Reply Handling Paidnice reads every reply and drafts the next step for your approval. ### Enforce your terms Late Fees & Interest Automatically apply and send late fees and interest. Prompt Payment Discounts Encourage early payment with automated discounts. Escalate, Make & Track Calls Escalate and assign overdue invoices for manual follow up. ### Get paid, and see it coming Customer Payment Portal Self-service hub for your customers' payment and billing needs. Create Payment Plans Flexible payment terms with automatic installment reminders. AR Insights & Reports Measure Days Sales Outstanding and other critical KPIs. See it on your ledger: [invoice reminders for Xero](https://www.paidnice.com/xero/invoice-reminders) or [invoice reminders for QuickBooks](https://www.paidnice.com/quickbooks/invoice-reminders). For the full process, see [credit control software](https://www.paidnice.com/credit-control-software). Paidnice is built on [full accounts receivable automation](https://www.paidnice.com/ar-automation). ## It plugs into the Xero or QuickBooks you already have. Nothing changes in Xero or QuickBooks unless a rule you set makes it happen. Paidnice connects through the official Xero and QuickBooks integrations, so we never see your accounting password. 1. **Connect Xero or QuickBooks in one click.**Two minutes. 2. **Pick a preset template for reminders, fees and statements.**Ten minutes. 3. **Your overdue invoices start getting chased today.**No data entry and no new invoicing tool. > It’s the debt collection system I’ve been looking for, for the last 15 years. Tyler Caskey Partner, The Bean Counters Accounting Apps Podcast Read the reviews ## Businesses that get paid on time Within the first month of implementing Paidnice, we saw late customer payments decrease from over 20% to zero. **Alex Hamilton**, Paintvine, New Zealand Read the case study → The biggest impact from using Paidnice has really been man hours for me. Just by using Paidnice, it's freed up loads and loads of time. We're talking five hours already of admin per month, and we're a scaling business. In a year, that could be 15 to 20 hours a month. **Jon Murphy**, Salt Silo, United Kingdom Read the case study → Before Paidnice, over 25% of our payments were late, which we were manually chasing up. With Paidnice automating this for us, that has dropped to less than 5% **Louis Fourie**, Venture Workspace, South Africa Read the case study → [See all customer stories](https://www.paidnice.com/success-stories) ## Invoice reminder software: common questions What is invoice reminder software? Invoice reminder software sends payment reminders to your customers automatically. It reads the open invoices in your accounting system, sends a reminder before the due date and at set intervals after it, and stops when the invoice is paid. Paidnice is invoice reminder software for Xero and QuickBooks Online, built on full accounts receivable automation. How long does setup take? Under 15 minutes. Connect Xero or QuickBooks in one click, pick a preset template for reminders, fees and statements, then preview every upcoming action before anything sends. Does it change anything in my Xero or QuickBooks? Nothing changes unless a rule you set makes it happen. Paidnice connects through the official Xero and QuickBooks integrations, so we never see or store your accounting password. Data is encrypted in transit and at rest. Can I control which customers get reminders? Yes. Exclude any customer, or a whole group. Add grace periods, and set different reminder rules for different groups, so the customers who pay on time are left alone. Start in approval mode, so nothing sends without your OK. Will it send reminders on invoices that are already overdue? Yes. Paidnice reads the invoices already in Xero or QuickBooks, including everything that is overdue now. You can send reminders on that backlog, apply late fees in bulk, and either add the fee to the existing invoice or issue it as a new one. Will the reminders annoy my customers? You control every message. Reminders send from your own email address, in your own words and branding, in business hours only. Most customers pay after a polite reminder. Escalation to a call, a credit stop or a legal letter is for the few who do not. Do I need a credit card, and can I cancel any time? No credit card. Your first 20 actions are free. Paid plans start at US$69 a month and follow your invoice volume, not your company revenue. Plans are monthly and you can cancel at any time. ## Start getting paid on time with Paidnice Connect Xero or QuickBooks and Paidnice prepares draft policies for you. Nothing runs until you approve them. Try it FreeBook a Demo [Rated 5 stars, 160+ reviews](https://www.paidnice.com/reviews) · [App of the Year](https://www.paidnice.com/blog/winner-xero-global-app-awards-2026)