--- title: "Automated Statements by Post for Xero & QuickBooks Online" description: "Automate customer statements by post from Xero and QuickBooks Online. Schedule monthly statements straight to your printer or mailing provider. No manual exports." url: https://www.paidnice.com/send-statement-letters-by-post --- ★★★★★160+This app is a game changer!Lesley B. # Send statement letters by post Paidnice sends each month’s Xero and QuickBooks statements to your office printer or a print and post service, **on the same day every month, with no exports.** Try it FreeBook a Demo 2025WINNER2026WINNERXero App of the Year2025 Global · 2026 NZ Read all 160+ reviews ## Trusted with over $1,200,000,000 collected across 1,070,000 invoices since 2022. and counting ## Statements in the post, without the monthly print run Set a destination and a schedule once. Paidnice builds every statement from Xero or QuickBooks and sends it to be printed on the day. ### Set a destination and a schedule, once Add an override destination email to a statement policy, and every statement in it goes to that address on schedule. Run it automatically, or hold each run for your approval. ### Email for some customers, post for the rest Each customer group runs its own statement policy. Email statements to most customers, and send the ones who want paper to your print address. ### Print in your office, or send it out Point the destination at your office printer’s email-to-print address, and statements print each month for your team to post. Or send them to a print and post service that prints, envelopes and posts them. ### Every run on record Each statement send shows in All Actions with the customer, the date and the time it ran, so you know what went to print and when. ### Overdue letters, printed and posted for you Paidnice can also print and post overdue letters, final notices and letters before action, for US$2.00 a letter (£1.50 in the UK) with printing and postage included. It is on Pro and above, switched on when you ask. ## What customers say about automated statements > “Automated emailing of account statements and managing late payment fees / interest charges as an incentive for customers to pay on time has helped enormously with our cashflow.” > > **Nick T.** Xero App Store > “Paidnice automates our outreach and statements allowing us to be paid much faster.” > > **Alexander C.** Xero App Store > “The ability to schedule reminders, automate late fees, and send statements has saved me an incredible amount of time and effort.” > > **Lesley** QuickBooks App Store [Read all 160+ reviews →](https://paidnicereviews.com) ## Every statements by post setting in one place Set these for each customer group. Paidnice builds each statement from Xero or QuickBooks on the day it sends. | Setting | What you choose | | --- | --- | | Destination | Each customer’s own address, or every statement to one override address, such as your printer or a print and post service | | Schedule | Weekly or monthly on the days you choose, with weekend sends moved to the next weekday | | Who gets one | Customers with overdue invoices only, or every customer with an open invoice, above a minimum amount | | Type | Outstanding statements, activity statements, or both | | Parent customers | One statement that includes the invoices of each child account | | Approval | Send automatically on schedule, or hold each run as drafts for your approval | | Record | Each send in All Actions with the customer, date and time | | Posted letters | Overdue letters, final notices and letters before action printed and posted by Paidnice, on Pro and above, on request | Step-by-step guides:Auto-send statements in Xero →Automatic statements in QuickBooks → > It’s the debt collection system I’ve been looking for, for the last 15 years. Tyler Caskey Partner, The Bean Counters Said on the Accounting Apps Podcast 2025WINNER2026WINNER Xero App of the Year2025 Global · 2026 NZ 2026FINALIST Innovation App of the YearGlobal finalist 2026 ## Everything you expect from great accounts receivable software Paidnice has everything your business needs to run a best-in-class receivables process, from the first reminder to the money landing in your account. ### Chase automatically Send Reminders Automate email and SMS with powerful reminders, from your own domain. Automate Statements Schedule automatic statement sends each month. AI Reply Handling Paidnice reads every reply and drafts the next step for your approval. ### Enforce your terms Late Fees & Interest Automatically apply and send late fees and interest. Prompt Payment Discounts Encourage early payment with automated discounts. Escalate & Track Calls Escalate and assign overdue invoices for manual follow up. ### Get paid, and see it coming Customer Payment Portal Self-service hub for your customers' payment and billing needs. Create Payment Plans Flexible payment terms with automatic installment reminders. AR Insights & Reports Measure Days Sales Outstanding and other critical KPIs. Bookkeeping & AccountingNew Zealand ## Outstanding invoices down from $60,000 to $24,000 > “For the cost of the subscription versus money in your bank, it’s definitely a no-brainer.” Haley ReynersFounder, My Two Cents Read My Two Cents’s story → Outstanding invoicesBefore$60,000 owedNow$24,000Payment delaysBefore45+ daysNowUnder 25 daysThe processBeforeManual follow-upNow90% automated ## Works with the software you already run Paidnice connects to your ledger, payment providers, CRM and team chat, **so every invoice is chased, paid and recorded without manual data entry.** See all integrations → NewConnect to Claude or ChatGPT via MCP ## Statements by post questions Can Paidnice send customer statements by post? Yes. Set an override destination email on a statement policy and every statement in it goes to one address, such as your office printer’s email-to-print address or a print and post service. They print and post each statement. How often do statements go out? On any schedule, weekly or monthly, on the days you choose. Monthly (Weekdays) moves a send that falls on a weekend to the next weekday. Can some customers get statements by email and others by post? Yes. Each customer group runs its own statement policy. One policy emails each customer, and another sends the statements for your mail only group to your print address. Can I see which statements were sent? Yes. Every statement send shows in All Actions with the customer, the date and the time it ran. You can search, filter and export the list. Does Paidnice print and post letters itself? Yes, for overdue letters, final notices and letters before action. Each letter costs US$2.00, or £1.50 in the UK, with printing and postage included. It is on Pro and above, switched on when you ask. [Contact us](https://www.paidnice.com/contact) for local pricing in other countries. Can I use my own letter service? Yes. You can connect your own local letter-sending service to Paidnice through its API. Does this work with Xero and QuickBooks Online? Yes. Paidnice builds each statement from your Xero or QuickBooks Online invoices on the day it sends. Are statements on every plan? Yes. Statements are on every Paidnice plan, from Essentials. [See pricing](https://www.paidnice.com/pricing). ## Meet the team that built Paidnice Book a call with the founders to learn more about how Paidnice can help you take the pain away from getting paid. Book a CallChat with us Great hands on experience. Ashley helped us through everything.Janet X.App Marketplace160+I’ve contacted support a few times, and Denym has always replied with really detailed and thoughtful explanations, even taking the time to jump on a video call to help.Jon M.App Marketplace160+So happy with the service provided by Ashley at Paidnice. The best service I have had from anyone in years.Anna H.App Marketplace160+Very simple to set up and the few questions we had were quickly and expertly dealt with by Denym. It has already made a huge difference to our debtor days and has massively helped.Jenny M.App Marketplace160+ ## Put this month’s statements in the post Connect Xero or QuickBooks and Paidnice prepares a draft statement policy for you. Nothing sends until you approve it. Try it FreeBook a Demo [Rated 5 stars, 160+ reviews](https://www.paidnice.com/reviews) · [App of the Year](https://www.paidnice.com/blog/winner-xero-global-app-awards-2026)