--- title: "Xero Accounts Receivable Automation | Paidnice" description: "Automate accounts receivable for Xero. Reminders, statements, late fees & escalations run automatically. Cut DSO and get paid faster. Try it free." url: https://www.paidnice.com/xero/accounts-receivable --- # Accounts receivable automation for Xero Paidnice is accounts receivable automation for Xero. Reminders, statements, late fees and escalations run on every invoice in your Xero organisation, so your DSO comes down without more manual work. - Automatic reminders and escalations. - Statements, late fees and payment plans. - Set up once, runs on every invoice. Book a demo Try it now, it's free No credit card. Your first 20 actions are free. NZ Small BusinessApp of the Year 2026 Global Appof the Year 2025 Built for Read all 160+ reviews ## What Xero does for accounts receivable, and what it leaves out **Xero records your receivables and reports on them.** You get the Aged Receivables reports, up to five automated email reminders and an online invoice with a pay button. Xero does not send statements on a schedule, charge late fees or interest, offer payment plans or route an overdue account to a person. AR automation does those jobs. ### Xero on its own 1 in full, 3 in part, 3 missing - **AR reporting**Aged Receivables Summary and Detail reports, one average time-to-pay figure - **Invoice reminders**Up to five email reminders, one set of rules for the whole organisation - **Customer statements**Sent by hand or in a batch, with no schedule - **Late fees and interest**Not available - **Payment plans**Not available - **Customer payment portal**Online invoice with a Pay Now button; an outstanding-invoices view through a connected payment service - **Escalation**Not available ### Xero with Paidnice 7 of 7 jobs, automatic - **AR reporting**Live AR dashboard, DSO tracking, payment-history score per contact, weekly report - **Invoice reminders**Email and SMS from your own domain, rules per contact group - **Customer statements**Sent on a weekly or monthly schedule, with a payment link - **Late fees and interest**Fixed, percentage or compounding, applied to the invoice in Xero - **Payment plans**Instalment plans with automatic instalment reminders - **Customer payment portal**Branded portal with every open invoice, statement and payment plan - **Escalation**Call task, credit stop or formal letter, assigned to a person See what changes when you move past [Xero's built-in reminders](https://www.paidnice.com/blog/xero-reminders-vs-credit-control-app), read about [accounts receivable software](https://www.paidnice.com/accounts-receivable-software) in general, or see how an [accounts receivable CRM](https://www.paidnice.com/blog/accounts-receivable-crm) puts payment history on the customer record. ## Xero invoice reminders, on your rules. Email and SMS reminders go out before the due date and after it, from your own domain, in your words. Set different rules for each Xero contact group. Every overdue invoice gets a follow-up, whatever its size. JM Jon Murphy🇬🇧 United Kingdom "Being able to send all communications directly from my own domain, everything looks fully branded and professional, with delivery tracking built in." More on Xero invoice reminders ## Late fees and interest, applied in Xero. Fixed fees, a percentage, or a per annum interest rate. Applied weekly, monthly, or at a set number of days overdue. The charge goes onto the invoice in Xero, so your ledger and your Aged Receivables report stay correct. IA Ismael A.🇺🇸 USA "First round of late penalties and everyone magically paid their bill." More on late fees in Xero ## Statements, payment plans and escalation. Statements go out weekly or monthly with a payment link. Customers pay every open invoice at once on your branded portal, or you offer a payment plan. Anyone still overdue gets escalated to a phone call, a credit hold or a formal letter, assigned to a person. LO Louis D.🇿🇦 South Africa "Paidnice is a great tool to keep your clients accountable, adding a critical feature that Xero was lacking." More on automatic statements in Xero ## Everything Paidnice adds to Xero ### Chase automatically Send Reminders Automate email and SMS with powerful reminders, from your own domain. Automate Statements Schedule automatic statement sends each month. AI Reply Handling Paidnice reads every reply and drafts the next step for your approval. ### Enforce your terms Late Fees & Interest Automatically apply and send late fees and interest. Prompt Payment Discounts Encourage early payment with automated discounts. Escalate & Track Calls Escalate and assign overdue invoices for manual follow up. ### Get paid, and see it coming Customer Payment Portal Self-service hub for your customers' payment and billing needs. Create Payment Plans Flexible payment terms with automatic installment reminders. AR Insights & Reports Measure Days Sales Outstanding and other critical KPIs. ## It plugs into the Xero organisation you already have. Nothing changes in Xero unless a rule you set makes it happen. Paidnice connects through the official Xero integration, so we never see your accounting password. 1. **Connect your Xero organisation in one click.**Two minutes. 2. **Pick a preset template for reminders, fees and statements.**Ten minutes. 3. **Your overdue invoices start getting chased today.**No data entry and no new invoicing tool. > It’s the debt collection system I’ve been looking for, for the last 15 years. Tyler Caskey Partner, The Bean Counters Accounting Apps Podcast Read the reviews ## Businesses that get paid on time Within the first month of implementing Paidnice, we saw late customer payments decrease from over 20% to zero. **Alex Hamilton**, Paintvine, New Zealand Read the case study → The biggest impact from using Paidnice has really been man hours for me. Just by using Paidnice, it's freed up loads and loads of time. We're talking five hours already of admin per month, and we're a scaling business. In a year, that could be 15 to 20 hours a month. **Jon Murphy**, Salt Silo, United Kingdom Read the case study → Before Paidnice, over 25% of our payments were late, which we were manually chasing up. With Paidnice automating this for us, that has dropped to less than 5% **Louis Fourie**, Venture Workspace, South Africa Read the case study → [See all customer stories](https://www.paidnice.com/success-stories) ## Accounts receivable in Xero: common questions How does Xero handle accounts receivable? Xero records your sales invoices and payments, reports on them in the Aged Receivables Summary and Detail reports, and sends up to five automated email reminders. It does not send statements on a schedule, charge late fees or interest, or escalate an overdue account. What is accounts receivable automation for Xero? It is software that runs the follow-up work on your Xero invoices. Paidnice sends reminders by email and SMS from your own domain, sends statements on a schedule, applies late fees and interest, offers payment plans and escalates overdue accounts to your team. Does it change anything in my Xero organisation? Nothing changes unless a rule you set makes it happen. Paidnice connects through the official Xero integration, so we never see your Xero password. Late fees and interest go onto the ledger in Xero, either on the original invoice or as a new invoice, so your aged receivables report stays correct. Can I control which customers get chased? Yes. Exclude any customer or a whole customer group. Add grace periods, and set different rules for different groups, so the customers who pay on time are left alone. Start in approval mode, and nothing sends without your OK. Will it chase the invoices that are already overdue? Yes. Paidnice reads the invoices already in Xero, including everything overdue today. You can chase that backlog, apply late fees in bulk, and either add the fee to the existing invoice or issue it as a new one. What does it cost? Paidnice has a free plan, and paid plans start at US$69 a month. Pricing follows your invoice volume, not your company revenue, and the Pro plan has unlimited users. How long does setup take? Under 15 minutes. Connect your Xero organisation in one click, pick a preset template for reminders, fees and statements, then preview every upcoming action before anything sends. ## Get paid on time with Xero and Paidnice Connect Xero and Paidnice prepares draft policies for you. Nothing runs until you approve them. Try it FreeBook a Demo [Rated 5 stars, 160+ reviews](https://www.paidnice.com/reviews) · [App of the Year](https://www.paidnice.com/blog/winner-xero-global-app-awards-2026)