★★★★★160+This app is a game changer!Lesley B.

QuickBooks sends the invoice.
Paidnice gets it paid.

Accounts receivable automation for QuickBooks Online. Paidnice runs your reminders, statements, late fees and payment plans, on your payment terms.

Connect QuickBooks, it's FreeBook a Demo
Built forQuickBooks Online
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QuickBooks on its own, and with Paidnice

Same QuickBooks invoices, same customers. Paidnice applies your terms to each one and shows you what is coming in.

  • QuickBooks sends up to three reminders, by email only, on one set of rules.Email, SMS and WhatsApp reminders, with a policy for each customer group.
  • Statements and late fees are left to you, outside US late fees.Statements on a schedule and late fees on your terms, posted to QuickBooks.
  • An account that stops paying waits until someone notices it.Escalations hand the account to a person, with its full history.

See Paidnice in two minutes

Reminders, statements, late fees and payment plans, from the first follow-up to the money in the bank. Denym, our co-founder, walks you through it.

$1 billion collected on time across more than 1 million invoices since 2022.

From invoice to paid, without the manual chasing

Each stage runs on your payment terms, from your QuickBooks data, automatically or after you approve it.

  1. Email, SMS and WhatsApp reminders before, on and after the due date, with a policy for each customer group. They stop when the invoice is paid in QuickBooks.

    QuickBooks invoice reminders →

  2. Every customer with a balance gets a statement on the day you choose, with a link to pay. A parent and its sub-customers can share one.

    QuickBooks statements →

  3. The fee or interest your terms allow, posted to QuickBooks as a fee invoice or a line, with a notice to the customer.

    Late fees in QuickBooks →

  4. Paidnice reads each reply, logs the promise or the question and drafts the next step. A person approves each draft before it is sent.

    Explore reply handling →

  5. When reminders stop working, the account goes to a person with its full history: a call, a letter or a credit stop.

    Explore escalations →

  6. One page with every open QuickBooks invoice. Customers pay one, several or the balance, or split it into a plan.

    QuickBooks payment portal →

Email, SMS and WhatsApp reminders before, on and after the due date, with a policy for each customer group. They stop when the invoice is paid in QuickBooks.

QuickBooks invoice reminders →

Plus payment plans, discounts, credit scores, cash forecasts, letters by post and more.

Know what is coming in, and who to call first

Paidnice turns your ledger into answers: the cash due this week, the customers who pay late and the accounts that need a person.

  • Expected payments, week by week, from your ledger
  • A credit score for every customer, from how they pay
  • Aged receivables for each customer, at a glance
  • A weekly report emailed to your team
What customers see
Day 3050%fewer late payments
Day 608 in 10invoices paid
Explore reporting →

The accounts receivable toolkit for QuickBooks

Every tool you need to get paid on time, running on your live QuickBooks invoices. Connect once and switch on what you need.

Chase automatically

Send Reminders Automate email and SMS with powerful reminders, from your own domain. Automate Statements Schedule automatic statement sends each month. AI Reply Handling Paidnice reads every reply and drafts the next step for your approval.

Enforce your terms

Late Fees & Interest Automatically apply and send late fees and interest. Prompt Payment Discounts Encourage early payment with automated discounts. Escalate, Make & Track Calls Escalate and assign overdue invoices for manual follow up.

Get paid, and see it coming

Customer Payment Portal Self-service hub for your customers' payment and billing needs. Create Payment Plans Flexible payment terms with automatic installment reminders. AR Insights & Reports Measure Days Sales Outstanding and other critical KPIs.

How Paidnice works with QuickBooks

Paidnice works from your live QuickBooks data. There is no import and no second ledger.

Reads from QuickBooks

Invoices, customers, payments and credit memos from your QuickBooks Online company.

Writes to QuickBooks

Late fee and interest charges, as a fee invoice or a line on the overdue invoice, and the schedule of each payment plan.

Stops on payment

When a payment lands in QuickBooks, the reminders and fees for that invoice stop.

QuickBooksConnected in one click through QuickBooks’s own sign-in

Up and running in three steps

Paidnice prepares draft policies for you. Nothing runs until you approve them.

  1. 1Connect QuickBooks

    Paidnice reads your invoices, customers and payment terms from your ledger.

  2. 2Approve your draft policies

    Paidnice drafts reminders, statements and fees from your terms. Change anything, then switch them on.

  3. 3Get paid on time

    Reminders go out on schedule, customers pay from the link and you see every step.

Try it FreeBook a DemoYour first 20 actions are free. No card needed.
It’s the debt collection system I’ve been looking for, for the last 15 years.
Tyler Caskey Partner, The Bean Counters Said on the Accounting Apps Podcast

Guides for getting paid in QuickBooks

Can QuickBooks Online chase overdue invoices automatically? (2026)Can I add a Late Fee in QuickBooks Online?QuickBooks payment plans: how to set one up (2026)How to send SMS payment reminders from QuickBooks OnlineHow to give your customers a payment portal in QuickBooks OnlineWhy are my QuickBooks emails going to spam? (and how to fix it)

See the detail for your market: accounts receivable for QuickBooks or, in the UK, credit control for QuickBooks.

Paidnice and QuickBooks: questions

How does the Paidnice integration with QuickBooks work?
You connect your QuickBooks Online company through the official QuickBooks sign-in, so Paidnice never sees your password. Paidnice reads your invoices, customers and payments, sends reminders and statements on your terms, and posts late fees back to QuickBooks.
Does QuickBooks Online have accounts receivable automation?
In part. QuickBooks Online has A/R aging reports, up to three email reminders per invoice and, in US companies, a basic late fee. It does not send statements on a schedule, send SMS reminders, run payment plans on an invoice or escalate an account.
QuickBooks already has late fees. Why use Paidnice for them?
The QuickBooks late fee is for US companies only, has no interest by the day and sends no notice to the customer. Paidnice adds fees or interest outside the US too, with an email notice and different rules for each customer group.
What does Paidnice write back to QuickBooks?
Late fee and interest charges, as a fee invoice or a line on the overdue invoice, so your A/R aging stays correct. Payment plans are written onto the invoice.
Does Paidnice work with QuickBooks Desktop?
No. Paidnice connects to QuickBooks Online.
How much does Paidnice cost for QuickBooks?
Your first 20 actions are free, with no card needed. Paid plans start at US$69 a month and are priced by the number of new invoices you create each month. See pricing.
How long does it take to set up?
Connect QuickBooks and Paidnice drafts your policies from your payment terms. You review them, change what you want, and nothing runs until you approve it.

A team that has your back

Talk to the people who build Paidnice. We help in every time zone and know collections inside out.

“Ashley is incredibly knowledgeable, responsive, and proactive.”

KimB on the QuickBooks App Store
Book a CallChat with us
Denym from the Paidnice team, next to a support chat window
QuickBooks

Get paid on time with QuickBooks and Paidnice

Connect QuickBooks and Paidnice prepares draft policies for you. Nothing runs until you approve them.

Try it FreeBook a Demo

Rated 5 stars, 160+ reviews

Everything you expect from world-class accounts receivable software

40+ credit and debtor management tools to ensure you get paid on time, every time.

Chase automatically

Email remindersBefore, on and after the due date, from your own domain.Send from your own emailEvery reminder from your Gmail, Outlook or own domain.SMS remindersTwo-way texts with a link to pay.WhatsApp remindersCustomers reply on WhatsApp, and the reply lands in Paidnice.Customer statementsScheduled statements with a link to pay online.Quote reminders for XeroFollow up quotes before they expire.Estimate reminders for QuickBooksFollow up estimates until they are accepted.Invoice sendsSchedule and customize how each invoice goes out.Contact routingThe invoice to the AP inbox, reminders to the person you work with.
Threaded repliesEvery reminder and reply stays in one email thread.
Thank-you emailsA thank-you or a short survey once an invoice is marked paid.

Enforce your terms

Late feesA flat fee or a percentage, after the grace period you set.InterestA yearly rate charged by the day, or statutory interest.Prompt payment discountsTake a percentage off when customers pay early.EscalationsA case with the full history, owned by a person on your team.Calls with transcriptsCall customers from Paidnice on Pro. Each call is recorded, transcribed and saved to their timeline.Letters by postStatements, overdue letters and final notices, printed and posted on Pro and above, on request.
Payment promisesReminders wait for the promised date, and a broken promise alerts you.
DisputesA disputed invoice stops being chased until it is resolved.
FreezePause chasing for one invoice or one customer.

Get paid

Customer payment portalA secure link with every invoice, no login needed.Payment plansInstallments with reminders and autopay.Card and bank paymentsTake payment through Stripe, Pinch and more.Pay several invoices at onceCustomers pick the invoices and pay them together.Custom payment linksPayPal, Wise and other pay links in every reminder.

AI in Paidnice

Reply handlingPaidnice reads each reply and drafts the next step for your approval.AI collections agentAn AI agent with its own accounts and rules that answers replies and logs promised dates.PO numbersAsks for the PO, adds it to the invoice in Xero or QuickBooks and resends it.Contact updatesUpdates contacts from replies, for your approval.Paidnice AssistantDescribe a late fee, statement or reminder and it sets it up for you to apply.Fix mobile numbersSuggests the correct number format, and you approve each one.Template variationsCustomers get different wording each time.
Customer summariesA short summary of each customer, written from their history.

See it coming

Cash forecastExpected payments, week by week.Credit scoresEvery customer scored on how they pay.Aging boardInvoices by current, 1 to 30, 31 to 60, 61 to 90 and 90+ days.AR trackerEvery overdue account on a kanban board, with your own stages.Email performanceWhich reminders get opened and paid fastest.Reports and exportsAged receivables, fees, emails and plans. Saved views emailed as CSV.

Control and setup

Roles and approvalsAssign accounts to people or an AI agent, and approve actions before they send.
Safe ModePaidnice prepares every action and sends nothing until you switch it off.
Customer groups and tagsDifferent rules for different customers.
Parent and sub-customersOne statement and one payment for a group of companies.Your domain and brandEmails from your own address, with your logo and colors.
Use PDF invoices from other systemsYour reminders carry the invoice PDF your other tools make, in place of the accounting one.
Team and alertsAssign customers, and get alerts for replies and broken promises.Multi-entity supportEvery company in your group under one login, with group reporting.Single sign-onSign in through Entra ID, Okta, Google or any SAML provider, on Custom.IntegrationsXero, QuickBooks, ERPs, payments, Slack, Teams and more.
Your first 20 actions are free. No card needed.Book a DemoTry it Free