This app is a game changer!Lesley B.
Automated quote reminders for your Xero quotes. Paidnice follows up every quote before it expires and lets the customer accept it online.
Quotes go quiet when nobody has time to follow up. Paidnice reminds every prospect on time and makes it easy to say yes.
Each reminder links to the quote. Customers accept or decline it in the Paidnice quote portal, and the new status is written back to Xero.
Remind prospects a set number of days after the issue date or before the expiry date. Reminders stop as soon as the quote is accepted or declined.
The quotes list mirrors each quote’s status in Xero and syncs every hour, or on demand. Accepted and declined quotes get no more reminders.
When a customer accepts or declines in the portal, Paidnice emails the people on your team who asked to hear about it, so sales can act the same day.
Email performance covers your quote emails too. See the open and click rate of each follow-up, so the wording that wins work gets used more.
“The automation feature has saved us hours by eliminating the need to send quote follow-up emails manually on Xero.”
Quote reminders run in the same policies as your invoice reminders, for each customer group.
| Setting | What you choose |
|---|---|
| When it sends | A set number of days after the issue date or before the expiry date |
| When it stops | As soon as the quote is accepted or declined |
| Customer answer | Accept or decline in the quote portal, written back to Xero |
| Team alert | An email to each person who has quote responses switched on |
| Ledger | Xero quotes, with the status mirrored from Xero |
| Sync | Every hour, or on demand |
It’s the debt collection system I’ve been looking for, for the last 15 years.
Paidnice has everything your business needs to run a best-in-class receivables process, from the first reminder to the money landing in your account.
Managed Service Provider (MSP)South Africa
“By automatically enforcing late fees, we’ve set new expectations - now over 60% of customers pay us promptly.”
Louis De KockDirector, 3IT Consulting
Paidnice connects to your ledger, payment providers, CRM and team chat, so every invoice is chased, paid and recorded without manual data entry.
See all integrations →Automated quote reminders are follow-up emails that go to a prospect after you send a quote, before it expires. Paidnice sends them from your Xero quotes and stops when the quote is accepted or declined.
Yes. Customers accept or decline in the Paidnice quote portal, and Paidnice writes the new status back to Xero.
The status syncs into Paidnice and reminders stop. Paidnice sends the team email only when the customer answers in the quote portal.
A common pattern is one reminder a week after sending and another a few days before the quote expires. In Paidnice you set the days from the issue date or the expiry date.
Yes. Quotes count as invoices toward your monthly plan limit. See pricing.
Yes. Use the free quote generator to make a quote, or create quotes in Xero and let Paidnice follow them up.
Book a call with the founders to learn more about how Paidnice can help you take the pain away from getting paid.
Great hands on experience. Ashley helped us through everything.
Janet X.
App Marketplace★★★★★160+I’ve contacted support a few times, and Denym has always replied with really detailed and thoughtful explanations, even taking the time to jump on a video call to help.
Jon M.App Marketplace★★★★★160+So happy with the service provided by Ashley at Paidnice. The best service I have had from anyone in years.
Anna H.App Marketplace★★★★★160+Very simple to set up and the few questions we had were quickly and expertly dealt with by Denym. It has already made a huge difference to our debtor days and has massively helped.
Jenny M.App Marketplace★★★★★160+
Connect Xero and Paidnice picks up your open quotes. Nothing sends until you approve it.
