Paidnice Blog

What accounts receivable software actually does, how the tools compare, and what to look for before you switch.

Invoice Away Alternative: Schedule invoice sends for Xero

Invoice Away shuts down June 15, 2026. Paidnice is the alternative for scheduled invoice sends in Xero & QuickBooks. Setup guide and edge cases inside.

Denym Bird 15 May 2026 · 10 min read Read More

8 Best Accounts Receivable Software in 2026: A Buyer's Guide by Business Type

The best accounts receivable software for 2026, ranked by business size and accounting system.

Denym Bird 4 Jun 2026 · 22 min read Read More

What Is Accounts Receivable Software?

Accounts receivable software automates a business’s invoicing, payment and credit management processes. It offers users a collection of tools they can use to manage their finances better.

Denym Bird 20 Sep 2022 · 5 min read Read More

Buyers Guide for Accounts Receivable Software (with checklist)

Download our comprehensive checklist FREE, focusing on aspects like functionality, ease-of-use, customizability, integrations, and more. The guide also provides essential questions to ask vendors to ensure you're making a choice that best fits your clients' needs.

Denym Bird 9 Jun 2023 · 6 min read Read More

6 Best Chaser Alternatives in 2026 (Compared)

Compare the best Chaser alternatives for 2026 on pricing, features and verified reviews: Upflow, Paidnice, Kolleno, ezyCollect, Satago and Credit Hound.

Denym Bird 20 Mar 2026 · 14 min read Read More

5 Best Kolleno Alternatives in 2026 (Compared)

Compare the best Kolleno alternatives for 2026 on pricing, features and verified reviews: Upflow, Paidnice, Chaser, ezyCollect and Satago.

Denym Bird 1 May 2026 · 10 min read Read More

7 Best Upflow Alternatives in 2026 (Compared)

Compare the best Upflow alternatives for 2026 on pricing, features and verified reviews: Chaser, Paidnice, Kolleno, Invoiced, Satago, ezyCollect and Credit Hound.

Denym Bird 28 Apr 2026 · 11 min read Read More

5 Top Rated ezyCollect Alternatives & Competitors in 2026

Searching for an ezyCollect alternative? Paidnice delivers AR automation for Xero and QuickBooks from $69/month. No setup fees, self-serve trial, transparent pricing. 5-star rated.

Denym Bird 12 May 2026 · 23 min read Read More

How to Pick a Financial Relationship Management (FRM) System

For CFOs of scaling B2B businesses, choosing an FRM system fills critical gaps left by basic accounting tools, enhancing accounts receivable through targeted reminders, automated workflows, and seamless integration. This guide highlights key selection criteria to help finance teams streamline collections, strengthen customer relationships, and ensure reliable cash flow as the business grows.

Denym Bird 4 Nov 2024 · 12 min read Read More

Running a credit control process that holds up, across one company or twenty.

Credit control across multiple Xero companies: How to run one process across every entity

Xero keeps every company as a separate organisation, so a group ends up with a different credit control process in each one and no shared overdue view. Here is how to run a single consistent process across all your Xero companies while keeping each brand separate.

Denym Bird 26 Jun 2026 · 14 min read Read More

Credit control for Xero: what Xero does, what it doesn't, and how to fix the gaps

What Xero does natively for credit control, where it stops, and how to fill the gaps. Honest guide for SMBs deciding if Xero alone is enough.

Denym Bird 19 Jun 2026 · 23 min read Read More

What you can legally charge for a late invoice, country by country and state by state.

Maximum Late Fee Laws by State - 2026 Update

Complete 2026 guide to maximum late fee laws by US state. Interactive map shows fee limits, grace periods, and compliance requirements. No max in 30+ states.

Denym Bird 23 Apr 2026 · 50 min read Read More

How Much Can I Charge For Late Fees In Canada?

Calculate and apply legal late fees in Canada with our interactive calculator. Discover how to charge fixed penalties or interest at the bank rate plus 3%, understand provincial variations, and implement effective late payment strategies that comply with Canadian regulations.

Denym Bird 21 Mar 2025 · 11 min read Read More

How Much Can I Charge For Late Fees In South Africa?

Use our interactive calculator to determine fair late fees in South Africa. While there's no industry-specific cap, learn how to set reasonable charges under the Prescribed Rate of Interest Act, apply admin fees, and create legally enforceable payment terms.

Denym Bird 21 Mar 2025 · 11 min read Read More

Late Fee Policy Wording: Templates & Examples You Can Use (2026)

Free late fee policy wording: an interactive clause generator, copy-paste templates for invoices, contracts and reminders, and what makes a late fee enforceable in 2026.

Denym Bird 18 Jun 2026 · 20 min read Read More

How Much Can I Charge For Late Fees In New Zealand?

Learn what constitutes 'reasonable' late fees in New Zealand with our comprehensive guide and interactive calculator. Discover best practices for charging interest on overdue invoices, calculating fair rates, and implementing effective payment terms that comply with NZ regulations.

Denym Bird 21 Mar 2025 · 11 min read Read More

How Much Can I Charge For Late Fees In Singapore?

With no specific legal cap on late fees in Singapore, businesses need guidance on reasonable charges. Use our interactive calculator and follow our best practice advice to set fair, enforceable late payment fees that protect your cash flow.

Denym Bird 21 Mar 2025 · 10 min read Read More

How Much Can I Charge For Late Fees In Australia?

Our calculator helps Australian businesses determine appropriate late fees within the common 10% annual cap. Learn how to legally apply interest charges, fixed penalties, and admin fees based on Australian business practices and contract law principles.

Denym Bird 21 Mar 2025 · 10 min read Read More

How Much Can I Charge for Late Fees? Limits, Examples and a Free Calculator

How much can you charge for late fees? Typically 1% to 1.5% per month or a flat $25 to $50, but limits vary by state, country, and whether you bill a business or a tenant. Use the free late fee calculator.

Denym Bird 18 Jun 2026 · 24 min read Read More

New California EFT law: Understanding BPC § 25509 in 2026 and Staying Compliant

California's AB 2991, effective January 1, 2026, updates Business and Professions Code §§ 25509 and 25509.1 to require wholesalers to initiate electronic funds transfers from retailers' accounts for alcoholic beverages by the 30th day after delivery. It also mandates 1% late fees starting on day 43 (with additional fees every 30 days) and prepayment for delinquent accounts to preserve tied-house restrictions.

Denym Bird 4 Feb 2026 · 5 min read Read More

Late Payment Fees UK: Guide to how much you can legally charge

Calculate statutory late payment charges instantly with our UK calculator. Apply the legal rate of 8% plus Bank of England base rate, plus fixed compensation fees of £40-£100. Discover how to enforce your rights under the Late Payment of Commercial Debts Act.

Denym Bird 18 Jun 2026 · 30 min read Read More

The Commercial Payments Bill: the UK's new late payment law, explained

The Commercial Payments Bill caps UK payment terms at 60 days and makes 8% + base rate interest mandatory. What the new late payment law means for your business, and how to enforce your payment terms before it takes effect.

Denym Bird 31 Jul 2026 · 12 min read Read More

How to actually add a late fee in Xero and QuickBooks, and how to make it apply itself.

How to add late payment fees to invoices in Xero in 2026

Xero has no built-in way to add late payment fees or interest to invoices. This guide shows the two manual methods inside Xero, how much you can legally charge, and how to apply fees automatically with Paidnice the moment an invoice goes overdue.

Denym Bird 18 Jun 2026 · 7 min read Read More

How to Apply Finance Charges in QuickBooks Online

Here are two ways you can add finance charges in QuickBooks Online. Learn how to manually add charges or automate the process with Paidnice, streamlining your accounts receivable and improving cash flow.

Denym Bird 16 Jul 2024 · 5 min read Read More

Can I add a Late Fee in QuickBooks Online?

Managing cash flow is crucial for any business, and one way to encourage timely payments is by implementing late fees. If you're a QuickBooks Online user, you might be wondering, "Can I add a late fee in QuickBooks Online?" The short answer is yes, but there are some limitations and considerations to keep in mind.

Denym Bird 29 Aug 2024 · 3 min read Read More

How to Apply Late Fees or Finance Charges in QuickBooks United Kingdom

QuickBooks UK lacks built-in late fee functionality, but Paidnice offers a seamless solution to automate late fees in compliance with UK regulations. Learn how to integrate Paidnice with QuickBooks UK.

Denym Bird 11 Jul 2024 · 3 min read Read More

How to Apply Late Fees in QuickBooks Canada

QuickBooks Canada lacks built-in late fee functionality, but Paidnice offers a solution. Learn how to easily integrate Paidnice with QuickBooks Canada to automate late fees, streamline accounts receivable, and improve cash flow for your business.

Denym Bird 12 Jul 2024 · 2 min read Read More

How to Apply Late Fees in QuickBooks Australia

QuickBooks Australia lacks built-in late fee functionality, but Paidnice fills this gap. Seamlessly integrate Paidnice with QuickBooks to automate late fees, streamline accounts receivable, and improve cash flow effortlessly.

Denym Bird 10 Jul 2024 · 4 min read Read More

New: Set Custom Starting Dates for Late Fee Calculations

New: Set Custom Starting Dates for Late Fee Calculations. This update gives you precise control over when Paidnice starts calculating late fees on overdue invoices - perfect for businesses transitioning from other systems or needing more flexibility with their late fee policies.

Denym Bird 12 May 2025 · 2 min read Read More

How to Auto-Charge Bank of England Interest on Late Invoices

Did you know that Paidnice can accurately calculate your late payment interest charge using the Bank of England base rate?

Denym Bird 22 Jun 2026 · 11 min read Read More

The ladder from a friendly nudge to a final notice, with the templates and the timing for each rung.

Letter of Demand Template: Free Examples + How to Write One (2026)

Free letter of demand templates for unpaid invoices. Generate one in minutes, copy or download it in PDF or Word, and see what to include, when to send, and what to do next.

Denym Bird 18 Jun 2026 · 42 min read Read More

Ultimate Guide to Streamlining Your AR Collections Process

Streamline your accounts receivable process with our comprehensive guide to AR collections. Learn proven strategies, best practices, and how to leverage automation tools like Paidnice to improve cash flow and reduce DSO. Discover actionable tips to optimize your AR collections and boost your business's financial health.

Denym Bird 23 Jul 2024 · 10 min read Read More

Letter before action: template and rules for UK businesses

A letter before action (LBA) template for UK businesses, plus the rules on notice periods, statutory interest, and what to do when an invoice stays unpaid.

Denym Bird 16 Jun 2026 · 15 min read Read More

Small Business Owners Guide Collecting Debt in Australia

Are you owed money in Australia? In this guide understand what laws your debt is governed by (in each state) and what recourse you have to collect your debt.

Denym Bird 31 Oct 2023 · 6 min read Read More

New: Introducing Escalation Triggers

We're excited to introduce a new policy type that is available for all Paidnice users today. With an escalation policy, you can trigger new actions in your account when your criteria are met.

Denym Bird 22 Jan 2024 · 1 min read Read More

Collection letter templates: the full escalating series

Four copy-paste collection letter templates sequenced by day, from first reminder to pre-escalation notice, each with late-fee wording and a clear when-to-send.

Denym Bird 23 Jun 2026 · 16 min read Read More

How to collect on past due invoices (and avoid any more)

Learn how to optimize your accounts receivable process, from setting clear terms to managing debt collection, with insights from Paidnice and our friends iCollect. Improve your cash flow and reduce financial stress today.

Denym Bird 28 Jun 2024 · 8 min read Read More

The invoice escalation ladder: what to do at 30, 60 and 90 days overdue

A day-numbered invoice escalation ladder for accounts receivable: reminders by 30 days, statements and late fees by 60, a final demand and a decision by 90.

Denym Bird 2 Jul 2026 · 15 min read Read More

How to escalate overdue invoices automatically in Xero and QuickBooks

Xero and QuickBooks only repeat the same reminder. Here is how to escalate overdue invoices automatically, plus three copyable trigger recipes for AR teams.

Ashley Schroder 21 Jul 2026 · 15 min read Read More

The dunning process explained: stages, emails, and how to automate it

Dunning is how you methodically collect overdue invoices through escalating reminders and fees. Get the stages, three sample emails, and how to automate it in Xero.

Denym Bird 7 Jul 2026 · 14 min read Read More

The Future of Accounts Receivable is AI Phone Calls

Step into the future of accounts receivable management with Paidnice’s new AI phone calls. This cutting-edge solution automates follow-ups on overdue invoices, ensuring faster payments and streamlined processes. Tailor the AI agent’s voice, schedule calls flexibly, and benefit from real-time conversation transcripts for actionable insights. Enhance efficiency, improve cash flow, and maintain positive customer relationships with this innovative approach.

Denym Bird 12 Jun 2024 · 1 min read Read More

Getting the chase email into the inbox rather than the spam folder, and knowing when to send it.

12 Overdue Payment Reminder Emails & Letters Templates That Work

Free payment reminder email and letter templates for 2026, from a friendly pre-due nudge to a strong final demand letter. Copy, paste, and get overdue invoices paid.

Denym Bird 18 Jun 2026 · 22 min read Read More

8 Proven Payment Reminder and Collection Call Scripts

Free collection call scripts for overdue invoices. Eight proven payment reminder and debt collection call scripts you can copy, download as a PDF or Word file, and use today.

Denym Bird 18 Jun 2026 · 22 min read Read More

How to Solve the "Xero Invoice Going to Spam" Problem (today)

Solve Xero invoices going to spam or not being received with Paidnice. Customize invoice emails, use your own domain, and add follow-up reminders to ensure your invoices reach customers' inboxes. Seamlessly integrate with Xero and take control of your accounts receivable process to get paid faster.

Denym Bird 12 May 2025 · 7 min read Read More

How to Send Invoices From Your Own Domain for Xero

Learn how to send invoices from your own domain in Xero with Paidnice in 5 simple steps. Improve email deliverability, skip spam filters, and track engagement easily.

Denym Bird 21 Jan 2025 · 4 min read Read More

Why are my QuickBooks emails going to spam? (and how to fix it)

Are your QuickBooks emails disappearing into spam folders? Discover why this common issue occurs and learn how to ensure your invoices reach clients' inboxes, improving your cash flow and business communications.

Denym Bird 30 Aug 2024 · 3 min read Read More

How to Set Up Automated "Thank You for Payment" Emails in Xero

Xero doesn't offer built-in "payment received" email automation, but Paidnice fills this gap. Connect your Xero account, set up a payment trigger, customize your message, and let automation handle client appreciation. Start free, no coding required.

Denym Bird 10 Apr 2025 · 5 min read Read More

How to skip Xero invoice reminders on the weekend (and send them at 9am instead)

Xero can't skip weekends or pick a send time. Here's how to schedule weekday-only invoice reminders that go out at 9am, using Paidnice for Xero.

Denym Bird 7 May 2026 · 6 min read Read More

Should Xero invoice reminders go to all contacts in one email, or separate emails?

Should Xero invoice reminders go to all contacts in one email, or as separate emails? Here's the trade-off, and how to set the right pattern in Paidnice.

Denym Bird 15 Apr 2026 · 6 min read Read More

How to get alerted the moment a customer goes overdue in Xero

Xero shows overdue invoices in the aged receivables report but never alerts you the moment an account first goes overdue. Here is how to get an internal alert the instant it happens, routed to the right person, with an action attached.

Ashley Schroder 29 Jun 2026 · 13 min read Read More

New: Sender Profiles - Make Collections Feel More Human

Make automated collections feel human. Sender Profiles let you escalate reminders through different contacts as invoices become more overdue.

Denym Bird 18 Nov 2025 · 3 min read Read More

How to send quote and estimate follow-up reminders from QuickBooks

QuickBooks Online emails estimates but never chases the ones that go quiet. Here is how to automate estimate follow-up reminders, with copy-paste templates.

Ashley Schroder 27 Jul 2026 · 14 min read Read More

Aged statements that get opened, sent on a schedule, with the overdue balance impossible to miss.

Solved: How to Automatically Send Statements in Xero

In this quick guide, learn how you can use Xero and Paidnice to setup automated customer statements. Manually creating and emailing statements every month can be time-consuming. Learn how Paidnice can automate this in 4 easy steps.

Denym Bird 19 Jun 2026 · 16 min read Read More

How to Add 30/60/90 Day Aging to Xero Statements

Learn how to add 30/60/90 day aging analysis to your Xero statements with Paidnice. Transform your accounts receivable, improve cash flow, and get paid faster with automated aging breakdowns.

Denym Bird 13 May 2025 · 6 min read Read More

Solved: Parent-child customers in Xero: How to send one consolidated statement across grouped companies

Xero doesn't natively support parent-child customer hierarchies or consolidated statements. Paidnice can. Here's how to roll up child invoices to a parent customer and send one statement, without duplicating contacts in Xero.

Denym Bird 28 May 2026 · 6 min read Read More

How to Send Customer Statements by Post from QuickBooks Online (Automatically)

QuickBooks Online creates customer statements but stops at the PDF. If you need them posted, you're on your own: export, print, envelope, stamp, repeat. Paidnice integrates directly with QBO and routes statements to your printer or a print-and-mail service automatically. Here's the full walkthrough.

Denym Bird 13 Apr 2026 · 7 min read Read More

How to Send Customer Statements by Post from Xero (Automatically)

Xero doesn't send statements by post. Paidnice does. Automate monthly customer statements to your office printer or a print-and-mail provider in minutes.

Denym Bird 20 Apr 2026 · 7 min read Read More

How to send Xero customer statements on the first weekday of the month

Xero can't schedule statements to the first weekday of the month. Here's how to set "Monthly (Weekdays)" so statements always land on a working day.

Denym Bird 3 Feb 2026 · 5 min read Read More

New: Activity Statements

New from Paidnice: Automate and Schedule Activity Statements, a powerful new feature designed to give your customers comprehensive insights into their account history. This feature is now available for all Xero users, with QuickBooks Online support coming soon.

Denym Bird 8 May 2025 · 2 min read Read More

New: Auto-send statements & statement interest

October brings a wave of new features to Paidnice, tailored to streamline your accounts receivable process. From automated customer statements and interest calculations to flexible due dates and weekday-only grace periods, discover how our latest updates make managing your invoicing easier than ever.

Denym Bird 25 Oct 2023 · 1 min read Read More

New: Multi-entity Aged Receivable Reports

Today, we're excited to announce the launch of Multi-Entity Aged Receivables Reports – giving you instant visibility into who owes what, and for how long.

Denym Bird 2 Jun 2025 · 2 min read Read More

Offering instalments without quietly financing your customers for free.

How to set up a payment plan in Xero (2026 guide)

Xero has no native instalment feature. What works instead: part payments, deposits via Stripe, and payment plan apps. Steps, pitfalls, and the honest comparison.

Denym Bird 25 Mar 2026 · 11 min read Read More

QuickBooks payment plan: how to set one up in QuickBooks Online (2026 guide)

QuickBooks Online now offers Affirm on invoices, plus recurring sales receipts, progress invoicing and Autopay. What each really does, the fees, and how to run true instalment plans.

Denym Bird 11 Mar 2026 · 11 min read Read More

Payment plan agreement template for businesses

A free payment plan agreement written for businesses offering instalments to customers, not lenders. Clause-by-clause guide, schedule builder, autopay authority, and UK, US, AU and NZ notes.

Denym Bird 24 Jul 2026 · 15 min read Read More

New: Payment Plans Are Here. Offer Flexible Instalment Arrangements Without the Admin Headache

Payment Plans are now live in Paidnice. Formalise instalment agreements on any invoice, automate reminders for every payment, and keep Xero or QuickBooks updated, all without the spreadsheet.

Denym Bird 8 Apr 2026 · 3 min read Read More

How to offer payment plans to customers without financing your clients for free

How to offer payment plans to customers: when they work, when they backfire, how to structure deposits and instalments, and how to automate the whole thing on Xero or QuickBooks.

Denym Bird 24 Jul 2026 · 14 min read Read More

Payment plan for overdue invoices: recover the money before it becomes bad debt

When a payment plan beats escalation on an overdue invoice, the deposit and term numbers that make one stick, the scripts, the missed-instalment protocol, and how to record it in Xero and QuickBooks.

Denym Bird 24 Jul 2026 · 12 min read Read More

Giving customers one link where they can see what they owe and pay it in a couple of clicks.

New: Use Custom Payment Links From Any Payment Provider

With Custom Payment Links, you can connect Paidnice to almost any payment provider that supports hosted checkout links. This gives your customers a seamless “Pay Now” button on invoices, customer portals, and emails – without the need for a direct API integration.

Denym Bird 26 Aug 2025 · 2 min read Read More

New: Accept Part Payments with Stripe

New: Now accept Partial Payments again your invoices via Stripe! This highly-requested capability gives your customers flexibility in how they pay, while ensuring you maintain control over your cash flow.

Denym Bird 9 May 2025 · 2 min read Read More

How to give your customers a payment portal in Xero

Xero has no customer payment portal. Customers get single invoice links, not one page of everything they owe. Here is how to add a real portal on Xero.

Ashley Schroder 26 Jun 2026 · 11 min read Read More

How to send QuickBooks invoices and attachments to AP portals as a single PDF

A lot of AP portals only accept the invoice, not the attachments. Here's how to automatically consolidate QuickBooks Online invoices and supporting documents into a single PDF, without manually merging files.

Denym Bird 28 Apr 2026 · 7 min read Read More

What is a customer payment portal?

A customer payment portal is a secure page where clients see every open invoice, view statements, and pay several at once without emailing your team.

Denym Bird 19 Jun 2026 · 13 min read Read More

How to give your customers a payment portal in QuickBooks Online

QuickBooks Online lets customers pay invoices online, but not from one standing portal. Here is what QBO's customer view does, what it can't, and how to add a real portal.

Ashley Schroder 30 Jun 2026 · 11 min read Read More

Writing terms that hold up, and the discounts and deadlines that change when you get paid.

Payment Terms and Conditions Templates: 12 Free Examples (2026)

12 free payment terms and conditions templates to copy, mix and match, or download as PDF and Word. Plus a payment terms generator, what to include, and examples for invoices, quotes, contracts and online stores.

Denym Bird 18 Jun 2026 · 23 min read Read More

55+ Invoice Payment Terms That Actually Get You Paid: Templates, Examples & Automation Strategies

Transform invoice payment terms from ignored fine print into your most powerful collection tool. Get proven templates, real-world examples, and automation strategies that eliminate excuses and accelerate payment cycles.

Denym Bird 25 Feb 2025 · 10 min read Read More

New: Apply Early Payment Discounts Automatically in Xero

Learn how to automatically apply early payment discounts in Xero using Paidnice. Set up prompt payment discounts in minutes, accelerate cash flow, and save hours on manual AR tasks. Step-by-step guide included.

Denym Bird 30 Jun 2025 · 6 min read Read More

Early Payment Discount Terms and Conditions

Early Payment Discount Terms and Conditions template. Copy and customize the template to streamline your invoicing process and enhance your business operations.

Denym Bird 2 Jun 2023 · 6 min read Read More

What is an Early Payment Discount?

Early payment discounts are beneficial for both parties involved. The supplier gets paid sooner, which improves their cash flow, and the customer saves money on their purchase.

Denym Bird 26 Oct 2022 · 3 min read Read More

How to set up early payment discounts in QuickBooks Online

QuickBooks Online records early payment discounts by hand, not automatically. How to set up 2/10 net 30, when a discount beats a late fee, and how to automate it.

Ashley Schroder 24 Jul 2026 · 13 min read Read More

DSO, aging, bad debt and the numbers that tell you whether the collections process is working.

Controller KPIs: 30 Financial Controller Metrics to Track (+ Excel List)

The complete list of financial controller KPIs: 30 metrics across cash flow, accounts receivable, the close, budget and profitability, each with its formula and benchmark. Download the free Excel KPI list.

Denym Bird 18 Jun 2026 · 27 min read Read More

25 Accounts Receivable Statistics shaping AR in 2026

Are late payments costing your business more than you realize? Discover 25 eye-opening stats that reveal the state of AR in 2026, and the strategies top companies are using to stay ahead.

Denym Bird 15 Jun 2026 · 20 min read Read More

The 2 DSO Calculation Formulas: Simple vs Countback [Calculator + Method]

In this article, we break down the two key methods for calculating Days Sales Outstanding (DSO): the Simple Method and the Countback Method. You'll learn how each formula works, when to use them, and how they impact your accounts receivable management.

Denym Bird 23 Mar 2025 · 16 min read Read More

What is the Best Method to Analyze Your Receivables?

Learn the best methods to analyze your accounts receivable, from basic spreadsheets to automated AR software like Paidnice. Discover key metrics to track, common pitfalls with manual tracking, and how AR automation improves cash flow and collection efficiency.

Denym Bird 25 Oct 2024 · 11 min read Read More

Outstanding Invoices: Definition & 7 Strategies to Collect on Them

Discover what outstanding invoices really mean and why the distinction is costing your business thousands in hidden cash flow leaks. Learn the 7 proven strategies that transform unpaid invoices from financial liabilities into cash flow accelerators. Implement our payment behavior matrix to get paid faster without damaging valuable customer relationships.

Denym Bird 28 Feb 2025 · 9 min read Read More

What is an Aging Report? A Critical Tool for Finance Teams

An Aging Report is a crucial tool for tracking overdue invoices and managing cash flow by categorizing outstanding payments based on how long they’ve been overdue. Learn how to create and use aging reports to improve collections.

Denym Bird 11 Oct 2024 · 5 min read Read More

What is an Accounts Receivable Aging Report?

An accounts receivable aging report is a document that lists all outstanding invoices and shows how long each one has been unpaid. This report can be run for a specific time period, such as the past month or quarter, or it can show all outstanding invoices regardless of when they were issued.

Denym Bird 9 Nov 2022 · 4 min read Read More

5 Must-Track Accounts Receivable KPIs for Small Business

Unlock the secret to better cash flow with these 5 essential accounts receivable KPIs. Start making data-driven decisions for your small business today!

Denym Bird 13 Sep 2023 · 6 min read Read More

Bad Debt Expense 101: Learn how to Calculate, Track, & Improve

Struggling with bad debt eating into your cash flow? Discover key strategies to calculate, track, and minimize bad debt. Keeping your business financially strong.

Denym Bird 14 Oct 2024 · 9 min read Read More

Credit control built for managed service providers, from MSA clauses to the day-by-day collections ladder.

The MSP collections process: the day-by-day ladder and 9 templates

The full MSP collections ladder, day by day from pre-due reminder to day-90 handoff, with all nine copy-paste email and call templates, the dispute track, and a suspension design you rarely need to use.

Denym Bird 8 Mar 2024 · 17 min read Read More

MSP billing: models, process, and the mistakes that cause late payment

MSP billing models compared (per-user, per-device, tiered, all-you-can-eat), advance billing mechanics, and the accuracy failures behind most late payments. With numbers, not platitudes.

Denym Bird 23 Jul 2026 · 9 min read Read More

MSP billing and AR software: an honest buyer's guide

The MSP money stack has three layers: PSA billing, payment platforms, and AR enforcement on Xero or QuickBooks. What each layer does, what tools cost, and how to choose.

Denym Bird 23 Jul 2026 · 12 min read Read More

MSP credit control: the complete guide to getting clients to pay on time

Credit control for MSPs: payment terms, autopay, a day-by-day collections ladder, enforced late fees and the software stack. With templates, sourced benchmarks and a real MSP case study.

Denym Bird 23 Jul 2026 · 13 min read Read More

MSP payment terms: the MSA clauses and late-fee rules that get you paid

The MSP payment terms that get you paid: advance billing by revenue type, autopay as a condition of service, and enforceable late-fee clauses with statutory interest rules for the UK, US, Australia and New Zealand. With copy-paste MSA wording.

Denym Bird 23 Jul 2026 · 11 min read Read More

When a text does what six emails could not, and how to send them without sounding like a debt collector.

SMS payment reminder templates that get invoices paid (and the rules per country)

Ten copy-paste SMS payment reminder templates in an escalating sequence, plus a US, UK, AU, and NZ compliance quick-table. Text templates that get invoices paid.

Denym Bird 10 Jul 2026 · 15 min read Read More

How to send SMS payment reminders from Xero

Xero sends email invoice reminders, not texts. Here is how to send SMS payment reminders from Xero data with an AR app, from US$0.10 per message.

Ashley Schroder 14 Jul 2026 · 11 min read Read More

How to send SMS payment reminders from QuickBooks Online

QuickBooks Online does not send SMS payment reminders natively; its automated reminders are email only. Here is how to text customers about invoices, step by step.

Ashley Schroder 17 Jul 2026 · 13 min read Read More

New: Introducing SMS Reminders

Elevate your invoice reminders with Paidnice's latest feature - SMS Reminders! Harness the power of a 95% open rate and direct customers straight to their invoices, boosting your accounts receivable efficiency.

Denym Bird 14 Aug 2023 · 1 min read Read More

Getting Paidnice talking to the rest of your stack, so reminders and overdue notices land where your team already works.

How to sync your Xero reminders and overdue notices into any CRM

Use Paidnice sender profiles to BCC overdue Xero reminders into HubSpot, Salesforce, Pipedrive or Microsoft Dynamics, so sales sees AR signal without checking Xero.

Denym Bird 10 Mar 2026 · 7 min read Read More

How to Sync Paidnice Reminders Into Your CRM

Discover how syncing Paidnice reminders into your CRM creates seamless collaboration between finance and sales teams. Complete guide to Xero HubSpot sync, Xero Pipedrive sync, and more.

Denym Bird 5 Dec 2025 · 8 min read Read More

The basics of running accounts receivable properly, for anyone building the process from scratch.

Take the AR Test: 12 Steps to Better Accounts Receivable

Struggling with late payments? Take the Paidnice 12-point AR Test to rate your accounts receivable process. Learn 12 key steps to improve cash flow and get paid faster.

Denym Bird 21 Aug 2024 · 6 min read Read More

Small Business Owners Guide to Accounts Receivable

Explore the ins and outs of Accounts Receivable in our comprehensive guide specifically tailored for small businesses. Discover how AR management can impact your cash flow, and learn effective strategies to optimize it, including leveraging technology and legal considerations.

Denym Bird 5 May 2023 · 15 min read Read More

Medical Practices Guide to Accounts Receivable

Discover the significance of accounts receivable management in medical practices in our comprehensive guide. We explore how AR affects the financial health of a practice, unique challenges in the medical industry, and practical solutions to tackle them.

Denym Bird 12 May 2023 · 9 min read Read More

What is Accounts Receivable Management?

Accounts receivable management (ARM) is the process of managing accounts receivable to ensure outstanding invoices are collected in a timely manner, as well as identifying and avoiding unnecessary delays in payment.

Denym Bird 24 Jul 2024 · 5 min read Read More

Ask a Cashflow Expert: What's the best AR process for me?

Discover how accountant Jake McElwaine is helping to tackle the $1.1 billion late payment problem affecting Australian businesses with a proven AR process that combines early payment incentives, automated reminders, and strategic late fees. Learn the exact system that transformed his practice and how you can apply it to yours.

Denym Bird 5 Nov 2024 · 5 min read Read More

4 Critical Cash Flow Management tips for any business

Cash flow management is an essential aspect of running any business — especially a small business. The tips in this article will help you better understand cash flow management and how it applies to your small business.

Denym Bird 16 Nov 2022 · 5 min read Read More

Conversations with the people who chase invoices for a living, on the parts of the job nobody writes guides about.

Ask a Cashflow Expert: Haley’s 3 non-negotiables for getting paid on time

"Having great clients isn't enough." Learn how Haley from My Two Cents turned her $60,000 payment problem into reliable cash flow, and the 3 non-negotiables she now swears by.

Denym Bird 22 Nov 2024 · 5 min read Read More

Ask a Cashflow Expert: Amanda’s Guide to Surviving the Emotional Toll of AR

Amanda Morrison reveals the hidden emotional toll of chasing payments, comparing debt collection to "being rejected on a date constantly" and emphasizing that your business is only as successful as your AR systems. Her surprising advice? Use automation to handle the "crappy conversations" about money, so you can actually improve client relationships while getting paid faster.

Denym Bird 24 Jun 2025 · 4 min read Read More

Ask a Cashflow Expert: Lani Fogelberg on Breaking Free from Payment Collection Fear

Tired of awkward payment conversations? Learn why your fear of enforcing payment terms is costing you money, and how to transform your collection process with expert Lani Fogelberg.

Denym Bird 30 Jan 2025 · 4 min read Read More

New features, releases, awards and where to find the team next.

Paidnice named Innovation App of the Year finalist in the Xero Global App Awards 2026

Paidnice is one of four finalists for Innovation App of the Year in the Xero Global App Awards 2026, alongside ShiftCare, Weel, and XBert. Winners are announced later in August.

Denym Bird 13 Aug 2026 · 7 min read Read More

The "Coachella" of accounting is back, and so are we

The Coachella of accounting is back. Paidnice returns to Xerocon London on 8 and 9 July 2026 as Xero's 2025 Global Small Business App of the Year.

Denym Bird 23 Jun 2026 · 7 min read Read More

Paidnice Wins Global & Australia Small Business App of the Year at Xero Global App Awards 2025

We're thrilled to announce that Paidnice has been honored with two major awards at the Xero Global App Awards 2025.

Denym Bird 21 Nov 2025 · 3 min read Read More

Paidnice named Finalist in 4 Categories in the Xero Global App Awards 2025

Paidnice named finalist in 4 categories at the Xero Global App Awards 2025, including People's Choice Award. Recognized globally for helping businesses get paid faster.

Denym Bird 28 Oct 2025 · 3 min read Read More

Watch: Paidnice for Accounting and Bookkeeping Firms

Are you an accounting or bookkeeping firm looking to offer additional value to your clients while growing your own revenue? Look no further than the Paidnice Partner Program. Become an expert in using Paidnice, an accounts receivable automation tool, and offer it as a service to your clients as a way to increase your own revenue and positive client outcomes.‍

Denym Bird 15 Jul 2025 · 2 min read Read More

New: Pre-approve draft actions, Customize statements and much more

Here is what's new with Paidnice this month.

Ashley Schroder 13 Mar 2025 · 2 min read Read More

New: Adhoc Actions + More Control and Flexiblity Over Policies and Contacts

We’re wrapping up the year with exciting updates to Paidnice that give you even more flexibility about how you control an reign in your accounts receivable going into 2025, here's what's new.

Denym Bird 18 Dec 2024 · 2 min read Read More

New: Add notes, assign escalations and much much more

New update to Paidnice: From adding notes to invoices to assigning escalations and syncing actions across your team, these new features streamline cash flow management like never before.

Denym Bird 24 Oct 2024 · 3 min read Read More

Paidnice Selected for Xero Developer Growth Pilot Program

Paidnice has been selected to participate in the new Xero Developer Growth Pilot Program, marking a significant milestone in our partnership with Xero. This initiative will provide increased promotion and support, allowing us to showcase how our automated accounts receivable solution enhances cash flow security for businesses within the Xero ecosystem.

Denym Bird 20 Sep 2024 · 2 min read Read More

New: Send Quote Reminders Before They Expire

Boost your sales with Paidnice's new Automated Quote Reminders for Xero and QuickBooks. Never miss a quote expiry again, save time, and increase conversion rates. Try our easy-to-use feature and streamline your quote follow-up process today!

Denym Bird 24 Jul 2024 · 2 min read Read More

Paidnice to present accounts receivable tips at the NZQBA conference

Paidnice co-founder Ashley Schroder to share accounts receivable automation tips with NZQBA Auckland. Learn how bookkeepers can streamline processes, improve cash flow, and offer higher-value services using Paidnice's innovative features.

Denym Bird 15 Jul 2024 · 1 min read Read More

Join Paidnice at Xero Roadshow NZ

We're hitting the road across New Zealand for the Xero Roadshows in Christchurch, Hamilton and Auckland! Book in a time to meet the team!

Denym Bird 8 Jul 2024 · 1 min read Read More

New: AI Phone Calls & the team visits Xerocon London

Fresh from Xerocon London, the Paidnice team is excited to unveil our July updates.

Denym Bird 1 Jul 2024 · 2 min read Read More

Pinch and Paidnice Join Forces to Form the Late Payment Alliance

Today, we're excited to announce the first of our new direct payment integrations with Pinch. With direct payment integrations, you will be able to directly collect payments via Paidnice initiated actions, such as email reminders, sms messages, customer statements and much more.

Denym Bird 27 Mar 2024 · 3 min read Read More

New: Credit Checks & Reporting & more!

This month we launch credit checks and reports direct from the worlds biggest credit bureaus. QuickBooks online integration, enhanced customer statements and much more.

Denym Bird 5 Dec 2023 · 1 min read Read More

New: Add Calendar Events for Invoice due dates

Never Forget an Invoice Payment Again! Have all of your invoice due dates appear on your calendar.

Denym Bird 28 Aug 2023 · 2 min read Read More

Paidnice Named Xero's Featured App of the Month

Paidnice is thrilled to be named Xero's Featured App of the Month, a recognition that speaks to our strong commitment to the Xero ecosystem.

Denym Bird 22 Aug 2023 · 2 min read Read More

Latechaser is now Paidnice

We are thrilled to announce the rebranding of Latechaser to Paidnice. Learn more about why we've changed our name.

Denym Bird 12 Apr 2023 · 3 min read Read More