This app is a game changer!Lesley B.
Late fee software for Xero and QuickBooks. Paidnice charges the fee or the interest on the day your terms say, posts it to your ledger and tells the customer.
Set the rule once. Paidnice calculates each charge from your Xero or QuickBooks invoices and applies it at the right time, for every customer group.
Choose a fixed fee, a percentage or interest a year, then a grace period. Paidnice adds each charge as its own fee invoice or as a line on the overdue invoice, and can repeat it every set number of days while the invoice stays unpaid.
Paidnice drafts the late charges ahead of the run date, alongside your reminders and statements. On the day it checks each invoice again, drops any that were paid, and applies the rest.
Charge a fee on each overdue invoice, or statement interest once a month: one invoice with an interest line for every overdue invoice and the days it was late. Or run both.
For UK customers, Paidnice charges statutory interest at the Bank of England base rate plus your percentage, locked for each six-month period or following changes. The £40, £70 or £100 statutory compensation goes on as its own line.
Each charge is saved as Draft or Approved in Xero or QuickBooks. Once approved, it reaches your customer’s accounts payable like any other invoice, shows on statements and ages in your receivables until it is paid.
Nothing is charged until the grace period ends. Switch on skip when promised or skip while a query is open and the fee waits, and any charge can be waived.
“Before Paidnice, we didn't really enforce late fees on invoices because it was an administrative nightmare. Now it's fully automated and our invoices get paid faster.”
App Store“I've recovered more in interest for the year than my subscription fee, and most importantly my clients are now better at paying on time!”
App Store“First round of late penalties and everyone magically paid their bill.”
App StoreThe settings below come from the late fee policy in Paidnice. Each customer group can run its own policy.
| Setting | What you choose |
|---|---|
| Charge type | Invoice late fee for each overdue invoice, statement interest for the whole overdue balance, or both |
| Amount | A fixed amount, a percentage, or interest a year prorated by the day |
| Repeat | Charge again every set number of days while the invoice stays unpaid |
| When it starts | A grace period in days overdue, so nothing is charged the moment an invoice slips |
| Compounding | Include previous interest charges, on by default. Turn it off for simple interest |
| Credit on the account | The charge is calculated on the net balance when the customer has credit |
| UK statutory interest | Bank of England base rate plus your percentage, locked each six months or following changes, with £40, £70 and £100 compensation |
| Who it applies to | Customer groups, contact tags, invoice reference, tracking category or class, country and a minimum fee |
| How it posts | A new fee invoice or a line on the overdue invoice, Draft or Approved, with its own description, income account and tax rate |
| When it waits | Optional per policy: skip when a payment is promised or a query is open. A frozen invoice or contact gets no policies |
Xero has no automatic late fees. QuickBooks Online only adds the fee to the existing invoice, with no email to the customer.
With PaidniceIt’s the debt collection system I’ve been looking for, for the last 15 years.
Paidnice has everything your business needs to run a best-in-class receivables process, from the first reminder to the money landing in your account.
Real Estate (Co-working)South Africa
“Before Paidnice, over 25% of our payments were late, which we were manually chasing up. With Paidnice automating this for us, that has dropped to less than 5%.”
Louis FourieDirector, Venture Workspace
Paidnice connects to your ledger, payment providers, CRM and team chat, so every invoice is chased, paid and recorded without manual data entry.
See all integrations → NewConnect to Claude or ChatGPT via MCP›Late fee software calculates, applies and announces the late fee on each overdue invoice. Paidnice reads your Xero or QuickBooks invoices, waits out your grace period, adds the charge to the ledger and can email the customer.
Yes. Charges can be applied in bulk to the invoices that are overdue today, as well as to invoices that go overdue from now on.
Yes. Late fee policies sit on customer groups, so each group runs its own rule. A tag excludes one customer without moving them out of their group.
Yes. Switch on Repeat late fee and choose how often, such as every 30 days. Paidnice charges again each time the invoice is still unpaid, and stops when it is paid.
Waive or credit the charge in Paidnice. To stop future charges for one customer or one invoice, use a tag or the invoice reference filter, and every other reminder carries on. Freezing an invoice or a contact stops every policy on it, reminders included.
The charge is on the ledger, so it ages like any other receivable. It shows on statements and follows the same reminder and escalation rules as the original invoice.
Each charge posts to the income account you choose, with its own description and tax rate. You choose if it saves as Draft or Approved.
Yes. Paidnice applies the Bank of England base rate plus your percentage, locked for each six-month period or following the rate as it changes, and adds the £40, £70 or £100 fixed compensation as its own line item. See how the base rate updates.
No. Your plan counts the new invoices you create each month. Late fee invoices that Paidnice raises are not counted. See pricing.
Book a call with the founders to learn more about how Paidnice can help you take the pain away from getting paid.
Great hands on experience. Ashley helped us through everything.
Janet X.App Marketplace★★★★★160+I’ve contacted support a few times, and Denym has always replied with really detailed and thoughtful explanations, even taking the time to jump on a video call to help.
Jon M.App Marketplace★★★★★160+So happy with the service provided by Ashley at Paidnice. The best service I have had from anyone in years.
Anna H.App Marketplace★★★★★160+Very simple to set up and the few questions we had were quickly and expertly dealt with by Denym. It has already made a huge difference to our debtor days and has massively helped.
Jenny M.App Marketplace★★★★★160+
Connect Xero or QuickBooks and Paidnice prepares draft policies for you. Nothing runs until you approve them.
Statement interest · UKUK statutory interest
