Paidnice gets management fees and repair recharges paid by the owners who owe them: chasing, payment and late fees for property management companies on Xero or QuickBooks Online.
No credit card. Your first 20 actions are free.
No owner is forgotten because the team was out at inspections all week: email and text reminders run the ladder you set, a nudge on the due date, then a named property manager, then the director.
"The automated debt collection features work brilliantly, saving us time and improving our collections process."
An owner with four properties sees one statement listing every management fee, repair recharge and letting fee, and pays the lot by card, ACH or direct debit from your branded portal. Each payment matches back to the right invoices on its own.
"Since we started using it, we've successfully streamlined our workflow from initial reminder to final payment."
Interest posts in Xero or QuickBooks when the grace period ends, per owner group, so the owner who pays the plumber late carries the cost. In England and Wales a letting agent must publish a list of its fees, with the amount of each fee inclusive of any applicable tax.
See how large real estate companies pay their suppliers in the UK or Australia.
"It performs exactly as promised, and is the best option we've found for automating late fees and interest charges."
The owner hears from the person who looks after their properties. When reminders run out, Paidnice assigns the call to the right property manager with the owner's record, balance and payment history attached.
"The automation has saved me time in sending and the collection process. Customers are paying much faster now by my firm using this app."
You keep invoicing owners exactly as you do now. Paidnice works from the owner invoices already sitting in Xero or QuickBooks Online and leaves your trust accounting untouched, so it fits property management companies that invoice owners from there.
You bill from your ledger
Paidnice enforces from here
It’s the debt collection system I’ve been looking for, for the last 15 years.
Yes, that is exactly where Paidnice sits for property management companies: it reads the open management fee, recharge and letting fee invoices on your Xero or QuickBooks Online ledger, chases the owners, takes payment and posts late fees back onto the same invoices. Nothing about how you raise invoices changes.
The owner is reminded from the day the recharge falls due, by email and text, with the invoice attached, so property management companies stop carrying the contractor's bill for months. Reminders step up to a named manager, then interest or a late fee posts on the invoice in Xero or QuickBooks Online.
Property management companies that deduct fees from rent held in trust have nothing to chase on those fees. Paidnice works on what you invoice the owner from Xero or QuickBooks Online: repair and maintenance recharges, letting and leasing fees, project fees, and management fees the rent did not cover.
No, one statement per owner: property management companies send a consolidated statement listing every open invoice across all six properties with the total on it, and the owner pays the lot in one go from the portal. Statement interest can run on that whole balance, and any credit on the account is netted off first.
Yes, property management companies can send text reminders as well as email: SMS goes to any valid mobile number worldwide, with dedicated sending routes for the US, UK, Australia and New Zealand. Every reminder carries a pay link, so an owner in another country pays by card without a call back.
Property management companies start on Essentials from US$69, £49 or A$99 a month, priced by invoice volume, not revenue. There are no contracts, and the first 20 actions are free.
Not on this page: rent that property management companies collect through trust accounting software stays there. For landlords who invoice tenants from Xero or QuickBooks Online, see the commercial landlords page.
For property management companies
No credit card. Your first 20 actions are free.
