Type straight onto the invoice below, then download the PDF. Free, no signup, no watermark, no limit on how many invoices you make.
| Description | Quantity | Unit Price | Amount | |
|---|---|---|---|---|
| $0.00 |
A free online invoice generator creates a professional invoice and downloads it as a PDF at no cost. This one runs entirely in your browser: no signup, no watermark, and no limit on how many invoices you create. The whole process takes about a minute.
Click Add Logo to upload a PNG or JPG, then type your company name, address, email, and phone. Every field on the invoice is editable in place.
Enter the client's name and billing address under Bill To, then list each item or service with a quantity and unit price. Totals update as you type.
The tool starts at INV-001 with the due date 30 days out. Change both to match your records, pick from 20 currencies, enter your tax rate, and tick Tax inclusive if your prices already include tax.
Tell the client exactly how to pay: bank account, card link, or payment portal. An invoice that needs zero clarification gets approved and paid sooner.
Click Download PDF. The file saves to your device named after the invoice number, ready to attach to an email. Nothing to cancel later, because there is no account.
These 10 details separate an invoice that gets paid from one that gets queried. The generator covers all of them.
Label the document clearly so it is not mistaken for a quote or a statement. The generator adds the INVOICE header for you.
Number invoices in sequence and never reuse one. Sequential numbers keep records clean for tax time and make payments easy to match.
The client's business name and billing address. Invoice the correct legal entity: it matters if you ever have to chase the debt.
Your trading name, address, email, and phone, plus your tax registration number if you have one.
The date you issue the invoice and the exact date payment is due. A real calendar date beats vague wording every time.
A clear description of each product or service, with quantity and unit price, so the client can approve it without asking questions.
Show the subtotal, the tax rate and amount, and the final total due. The generator calculates all three as you type.
State the currency, especially with overseas clients. A dollar sign alone is ambiguous across USD, CAD, AUD, and NZD.
Bank account, card link, or payment portal. Put them in the Notes section so paying you takes one step, not an email thread.
Your terms, for example Net 14, plus any late fee or early payment discount. Terms only protect you if they are on the invoice.
Three details cause most payment delays and disputes. Get them right before you hit download.
Use a sequential series and never reuse a number: INV-001, INV-002, and so on. Many businesses prefix the year, for example INV-2026-041, and reset the count each January. Sequential numbering is required for tax invoices in many countries, and it keeps reconciliation simple when one payment covers several invoices. The generator starts at INV-001; edit it to continue your own series.
Enter your rate in the Tax field and the generator works out the amount. If your prices already include tax, tick Tax inclusive and the tool backs the tax out of the total instead of adding it on top. Whether you charge sales tax, VAT, or GST depends on where you and your client are based and whether you are registered. If you are registered, show your tax number on the invoice: there is a field for it under Additional Info.
The generator defaults to 30 days, the classic Net 30. Shorter terms typically get you paid faster: 7 or 14 days is common for freelancers, and due on receipt is fine for one-off jobs. Whatever you pick, the due date anchors everything that follows. Reminders, late fees, and interest all count from that date.
Sending the invoice is the easy part. Getting it paid on time usually takes follow-up, so decide your process before the due date arrives.
A short sequence works: a friendly nudge 3 days before the due date, a firmer note the day after it passes, then follow-ups at 7, 14, and 30 days overdue. Consistency matters more than wording. If you invoice from Xero or QuickBooks, Paidnice sends email and SMS payment reminders on that schedule automatically.
A late fee of 1 to 2 percent per month, where local rules allow, stated on the invoice, gives clients a reason to pay you before the suppliers who charge nothing. Use the late payment interest calculator to see what an overdue invoice costs, and automate late fees and interest so the policy applies itself. Need the wording? Start from these payment terms and conditions templates.
For new work, send a quote or an estimate first. Once the client accepts, copy the agreed line items into this invoice generator and bill with a clear paper trail behind you.
Yes. It is free with no limits: unlimited invoices, every feature included, no watermark, no trial clock, and no credit card. Download as many PDFs as you need.
No. The generator runs entirely in your browser. Open the page, fill in the invoice, download the PDF. There is nothing to install and no login to remember.
Yes. Click the Add Logo box in the top left corner and upload a PNG or JPG. The logo appears on screen and in the downloaded PDF. Skip it and the invoice simply prints without one.
Type your rate into the Tax field below the line items and the amount is calculated for you. If your prices already include tax, tick the Tax inclusive box and the tool backs tax out of the total instead of adding it on top. You can also show your tax registration number under Additional Info.
Yes. Choose from 20 currencies including USD, EUR, GBP, CAD, AUD, and NZD. The symbol updates across every line item and total as soon as you switch.
No. Everything is processed in your browser and your data never leaves your device. That also means the form clears if you refresh or close the tab, so download the PDF before you leave.
A quote proposes a price before work starts. An invoice requests payment after the work is done and carries a due date. If you need to send pricing first, use the free quote generator, then invoice once the client accepts.
Each invoice downloads as a PDF you can keep and copy from. The form itself resets when you leave the page, so fill in your business details, save a PDF, and use it as your reference next time.
Set a clear due date, put payment details on the invoice, and follow up on a schedule. If you invoice from Xero or QuickBooks, Paidnice automates the reminders, late fees, and statements so overdue invoices chase themselves.
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