Paidnice is accounts receivable automation software for Xero and QuickBooks Online. Reminders, statements, late fees and escalations run on every invoice, so your team stops doing follow-up by hand.
No credit card. Your first 20 actions are free.
Email and SMS reminders go out before the due date and after it, from your own domain, in your words. Set different rules for each customer group. Start in approval mode, so nothing sends until you say so.
"Paidnice has been a game-changer for our accounts receivable. It saves us a massive amount of time on manually sending email reminders."
Fixed fees, a percentage, or a per annum interest rate. Applied weekly, monthly, or at a set number of days overdue. The charge goes onto the ledger, so your aging report stays correct.
"Imagine slashing your overdue invoices by almost 75% and transforming your cash flow overnight. PaidNice automated late payment penalties and customer notifications have done just that for us."
Statements go out weekly or monthly with a payment link. Anyone still overdue gets escalated to a phone call, a credit hold or a formal letter, assigned to a person on your team.
"Within 1 week of implementing this tool we received a tidal wave of cash from overdue receivables."
Paidnice automates every follow-up job in accounts receivable. Reminders, statements, late fees, payment plans, the payment portal and escalation all run from one set of rules.
See it on your ledger: accounts receivable automation for Xero or accounts receivable automation for QuickBooks. New to the category? Read about accounts receivable software. For credit limits and Stop Credit escalations, see credit management software. Not sure which you need? Read financial relationship management vs accounts receivable automation.
Nothing changes in Xero or QuickBooks unless a rule you set makes it happen. Paidnice connects through the official Xero and QuickBooks integrations, so we never see your accounting password.
It’s the debt collection system I’ve been looking for, for the last 15 years.
Within the first month of implementing Paidnice, we saw late customer payments decrease from over 20% to zero.
Alex Hamilton, Paintvine, New Zealand
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The biggest impact from using Paidnice has really been man hours for me. Just by using Paidnice, it's freed up loads and loads of time. We're talking five hours already of admin per month, and we're a scaling business. In a year, that could be 15 to 20 hours a month.
Jon Murphy, Salt Silo, United Kingdom
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Before Paidnice, over 25% of our payments were late, which we were manually chasing up. With Paidnice automating this for us, that has dropped to less than 5%
Louis Fourie, Venture Workspace, South Africa
Read the case study →AR (accounts receivable) automation is the use of software to manage invoice follow-up and payment collection. It reduces manual work, speeds up cash collection, reduces overdue payments and gives a business a real-time view of cash flow and customer payment behavior.
Connect AR automation software to your accounting system. Paidnice connects to Xero or QuickBooks Online and automates invoice reminders, late fees, customer statements and escalations for overdue payments. The integration keeps invoice and payment data current, so reminders stop when an invoice is paid.
The main accounts receivable KPIs are Days Sales Outstanding (DSO), the Collection Effectiveness Index (CEI), Average Days Delinquent (ADD) and the accounts receivable turnover ratio. A lower DSO shows that you collect receivables more quickly.
AP (accounts payable) automation manages supplier bills and outgoing payments. AR (accounts receivable) automation manages invoice follow-up, collections and incoming cash. Paidnice is AR automation only.
Nothing changes unless a rule you set makes it happen. Paidnice connects through the official Xero and QuickBooks integrations, so we never see or store your accounting password. It works from the invoices already in your accounting system.
Yes. Exclude any customer, or a whole group. Add grace periods, and set different rules for different groups, so the customers who pay on time are left alone. Start in approval mode, so nothing sends without your OK.
Yes. Your first 20 actions are free, with no credit card. Paid plans start at US$69 a month and follow your invoice volume, not your company revenue.
AR automation software
No credit card. Your first 20 actions are free.
