HOMEOWNERS ASSOCIATION ACCOUNTING SOFTWARE

Automate HOA Dues, Payment Reminders, Statements & Late Fees

  • Send friendly reminders, late notices, and statements without ever touching a spreadsheet.
  • Apply late fees and interest automatically, following your HOA’s bylaws and local regulations.
  • Real time sync to Xero or QuickBooks Online, no double entry, no exports.
  • Deliver clear, branded communications that make paying easy and professional.
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See it in Action

Join 100s of HOAs using Paidnice to increase on time cash collection.

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Xero
★ ★ ★ ★ ★
Trustpilot
★ ★ ★ ★ ★
QuickBooks
★ ★ ★ ★ ★
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HOA DUES & LATE FEE AUTOMATION

Simplify HOA Collections and Keep Dues on Track

Increase Collection Efficiency
and Improve Cash Flow

  • Automate HOA dues reminders on custom schedules (before and after due dates).
  • Reduce late payments with clear, branded owner notices.
  • Track overdue owners and payments in real time to spot trends early.

Empower Your Board or Manager with Smart Tools

  • See every owner balance, fee, and statement in one shared dashboard.
  • Apply late fees automatically based on your HOA’s rules.
  • Assign follow-ups or escalations to board members or property managers.

Integrate Seamlessly with Your Accounting Software

  • Sync dues, late fees, and payments directly with Xero or QuickBooks Online.
  • Self-service portal for customers to view, download, and pay invoices.
  • Payment options that align with customers' preferences, increasing on-time payments.
Try it Now - It's Free
"I was spending hours each month chasing up our overdue payments. Since using Paidnice we've seen a 5x reduction in late payments within the first 90 days."

Louis Fourie

Director, Venture Workspace

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WORLD CLASS AR TECHNOLOGY

The all-in-one accounts receivable software for your HOA

Send Reminders

Automate email & SMS with powerful reminders.

Late Fees & Interest

Automatically apply and send late fees and interest.

Automate Statements

Schedule automatic statement sends each month.

Escalate & Track Calls

Escalate and assign overdue invoices for manual follow up.

Customer
Payment Portal

Self-service hub for your customers payment and billing needs.

AR Insights & Reports

Report and measure Days Sales Oustanding and other critical KPIs with dashboards.

Prompt Payment Discounts

Encourage early payment with automated prompt payment discounts.

Coordinate AR Internally

Invite your team, and make Paidnice a part of your AR workflow.

Give yourself one less thing worry about

Ditch the chaotic and unreliable follow ups, and setup a
consistent, best-practice receivables process, today.

CONNECT YOUR BACK OFFICE

Seamlessly connects with your accounting tools and more

Keep your existing invoicing and accounting tools. Extend and empower their capabilities for collections with Paidnice.

See all Integrations
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"It's been a total game changer to our cashflow. Highly recommend you check it out if you're looking for an easy set and forget way to manage your account receivables."

Alex Hamilton - CEO

Paintvine, New Zealand

See Pricing

Pricing that scales with your needs, and will save you valuable time with accounts receivable automation every month.

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Success Stories

Don't take our word for it, read and watch countless reviews from businesses that are using Paidnice across the world.

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Get help from an Expert

Discover AR and cashflow advisory experts who can help to tailor Paidnice to your needs and set you up for success

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Frequently asked questions

Everything you need to know about how Paidnice works for HOAs.

Is there a free trial available?

Yes, you can try us for free for your first 20 actions. Our friendly team will work with you to get you up and running as soon as possible.

Can I change my plan later?

Of course. Our pricing scales with your needs. Chat to our friendly team to find a solution that works for you.

What is HOA accounting and collections software?

It’s software that helps HOAs manage dues, late fees, and owner payments automatically. Paidnice integrates with Xero or QuickBooks to send reminders, apply late fees, and keep your community’s accounts up to date, without extra admin.

Can Paidnice send automatic reminders to homeowners?

Yes. You can schedule customized reminders before and after due dates. Paidnice automatically sends polite, branded messages that match your community’s tone, reducing late payments and follow-up work.

Does Paidnice handle HOA late fees and interest?

Absolutely. You can set your own late fee rules, interest rates, and grace periods. Paidnice applies them automatically based on your HOA’s bylaws and local regulations. No manual calculations needed, Paidnice does it all for you.

Will this work with our existing accounting system?

Yes if your accounting system is Xero or QuickBooks Online. Paidnice connects directly with Xero and QuickBooks Online. It syncs invoices, payments, and creates late fees automatically, keeping your books accurate while eliminating duplicate or manual work.

Can multiple board members or managers access the account?

Yes. You can invite team members or property managers to view dashboards, assign follow-ups, and stay aligned on overdue accounts in one shared workspace.

What kind of reports does Paidnice provide?

Track overdue owners, total dues collected, and late fee trends in real time. Paidnice gives you visibility into who’s behind, who’s improving, and how your HOA’s cash flow is performing month-to-month.

Is Paidnice suitable for self-managed HOAs?

Yes. It’s designed for both small, self-managed HOAs and professionally managed associations. You can automate collections without needing a property management firm.

Can I have a demo?

Of course, watch a quick demo here where we run through how Paidnice works, and some of the unique setups you can run with it. We encourage you to watch the video, as that will likely answer most of your questions. If you still have questions after watching the video, book a demo here.

A TEAM THAT HAS YOUR BACK

Global Expertise, local support

Need help? The Paidnice team is available in every time zone, has deep collections accounting expertise, and can support you on your journey on taming your cashflow.

"It's the best service I have had from anyone in years. They set us up for success from the start, and have been there each step of the way."

Anna H. on the Xero App Marketplace

Paidnice 30-Day Timeline

Here's what you can get done with
Paidnice in just 30 days

You're too busy keeping the books balanced to manually track every invoice. And when payments are late, your cash flow forecasts become meaningless.

Try it Now - It's Free
Today
Day 5
Day 30

Get started.

  • Connect your Xero or QuickBooks account in minutes
  • Select preset automation templates in two minutes
  • Preview your upcoming automated actions queue instantly

Get comfortable.

  • Move from approving actions to scheduling them automatically
  • Set up your full payment terms for all or specific customer segments
  • See your first payments rolling in on time, not weeks late

Ask why you didn't switch years ago.

  • Watch your late payments drop by 50%
  • Replace manual collection actions with intelligent automations
  • Spot late payment risks within days instead of discovering them a month later

ACCOUNTS RECEIVABLE SOFTWARE FOR HOAS

Stop Reacting. Start Controlling.

  • Save hours on collections each month.
  • End invoice due-date uncertainty.
  • Automate your accounts receivable process from end-to-end.
  • Connect to Xero, QuickBooks, Stripe and more.
Try it Now - It's Free
See Pricing
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Paidnice is the AR automation layer for Xero and QuickBooks Online. Automate reminders, statements, calls and late fees to build a consistent, best-practice accounts receivables process.
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