For business services companies on Xero or QuickBooks Online, Paidnice chases every overdue monthly service invoice, takes the payment and adds the late fee to the statement.
No credit card. Your first 20 actions are free.
Email and text reminders go out on the schedule you set, to the accounts payable contact at each client, from your own domain.
"We deal mostly with large b2b where our invoices often go missing during the approval process. Paidnice automates our outreach and statements allowing us to be paid much faster."
Statements go out on the 1st listing every open service invoice, with the late fee on the overdue balance recalculated at send. A client with several sites gets one consolidated statement.
"The time-consuming task of chasing debt and sending statements is now a thing of the past, as everything is handled automatically."
Every reminder and statement carries a pay button, and a client settles this month's invoice and the two they missed on your own branded portal at once.
"Really saved us time in helping customers settle multiple part paid Xero invoices in a single Stripe payment."
Late fees, statement interest, or early payment discounts, set per client group, so your largest contracts stay exempt. The UK government's response to its late payment consultation plans a 60-day cap on business payment terms (gov.uk).
"We saw a great improvement in the average time to pay across all clients and the subscription cost is more than covered by the interest generated, so it pays for itself."
When reminders run out, it escalates to a call task or a credit hold, with the client's balance, average days to pay, and rating attached.
"Paidnice has been exactly what we were looking for to help address the ongoing challenge of past-due invoices."
Paidnice does not raise invoices or replace your practice or project software. It picks up what has already reached your accounts. It works alongside Karbon and Scoro on Xero, and Canopy on QuickBooks Online.
Your practice or project software
It lands here
Paidnice chases from here
It’s the debt collection system I’ve been looking for, for the last 15 years.
Business services companies we work with often invoice from Karbon or Scoro on Xero, or Canopy on QuickBooks Online. Those systems push the invoice into your ledger, and Paidnice reads it from there. Nothing changes about how you schedule the work or raise the monthly invoice. Paidnice only needs the invoice to land in Xero or QuickBooks, which those integrations already do.
Business services companies usually have a service agreement that promises a late fee or interest on overdue invoices and rarely applies it. Paidnice applies the rate you set, on the schedule you set, and shows the calculation on the statement. Rules on maximum rates vary by state and country, so check what your agreement and your jurisdiction allow, and set the rate to match.
Business services companies raise a similar monthly invoice for most clients, so one policy covers them all. Every client gets the same reminder sequence, a statement on the 1st listing the open months, and one pay button that clears all of them. Change the policy once and every client on it follows.
Business services companies hear that a site was closed or a shift was missed more than most. Take that invoice out of the policy by its number and the rest of the client account keeps its normal schedule: reminders, the statement, and the late fee all carry on without the disputed month.
Business services companies live on a few large contracts, so you set a different policy for them. Large contracts might get a gentle reminder and a monthly statement, while small monthly accounts get the full ladder up to a credit hold. Every email comes from your own domain, so it reads as your office following procedure.
Business services companies pay from US$69, £49 or A$99 a month on Essentials, priced by invoice volume, not revenue. There are no contracts, and your first 20 actions are free.
For business services companies
No credit card. Your first 20 actions are free.
