Paidnice chases your unpaid fees, takes the payment, and adds the interest for you.
No credit card. Your first 20 actions are free.
Two minutes, no sales pitch
From the first polite nudge to the late fee landing on the invoice.
Fee reminders send from your own domain on the due date, then step up to the client manager, and finally the partner.
"The app is easy to use, does what it claims to do and has already started to show improvements in our Accounts Receivable with less effort from the accounts team."
The operating company, the holding entity and the family trust on one page, with interest recalculated on the overdue balance at send.
"The feature set itself fills genuine gaps that Xero users have been frustrated by for years. Automated statement sending alone is worth the entry price."
Every reminder carries a pay button, and clients find and pay every open invoice on your own branded portal, in one card or ACH payment.
"Really saved us time in helping customers settle multiple part paid Xero invoices in a single Stripe payment."
Interest runs per client group on the whole overdue balance, posted to Xero or QuickBooks, so your best clients stay exempt.
"Very user friendly platform to calculate interest due at a good price. Denym (app author) is quick to respond to enquiries and is a pleasure to work with."
When reminders run out, it escalates to whoever owns the relationship, with the client's record attached.
"The automation has saved me time in sending and the collection process. Customers are paying much faster now by my firm using this app."
Paidnice does not raise invoices or replace your practice software. It picks up what has already landed in the ledger.
Your practice management app
It lands here
Paidnice chases from here
It’s the debt collection system I’ve been looking for, for the last 15 years.
Yes, many accounting firms we serve bill through XPM, Karbon, Ignition or FYI. Those tools push the approved invoice into Xero or QuickBooks, and Paidnice picks it up from there. Nothing changes about how you raise bills or run jobs. Connect the ledger once and every fee invoice, monthly or annual, joins the chasing schedule automatically.
Many accounting firms in the US charge interest on overdue fees when the engagement letter allows it. Rules vary by state, so check your letter and your state board's guidance first. Paidnice does the mechanical part: it calculates interest per client, posts it to the ledger, and shows it on every statement. Whether and how much to charge stays your call.
It reads the invoices already sitting in your firm's Xero or QuickBooks ledger. Anything XPM, Karbon or Ignition has pushed across is fair game, whether it went out this morning or has been overdue since tax season. You choose which clients and which invoice types join the schedule, and you can pull any single invoice out by its number.
Accounting firms ask this first, and the design reflects it. Reminders send from your own domain in your own words, the tone stays yours, and approval mode holds every message for partner sign-off before it goes. Many clients pay on the first polite nudge; the partner only appears at the end of the ladder, when the relationship needs a human anyway.
Yes, many accounting firms split clients into groups: monthly fixed-fee bookkeeping, annual tax-only, and a few legacy hourly clients, and each group runs its own reminder ladder, statement day and interest policy at the same time. A new client inherits the group policy the moment their first invoice lands, so nobody maintains a spreadsheet of who gets chased when.
The firm's chasing keeps running when the team cannot. Reminders, statements and interest go out on schedule while everyone is buried in returns, and approval mode can batch the day's sends into one five-minute review. Firms often see the aged receivables report improve through busy season because the process no longer depends on anyone's spare Friday afternoon.
For accounting firms
No credit card. Your first 20 actions are free.
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