Paidnice chases your late invoices, takes the payment, and adds the interest for you.
No credit card. Your first 20 actions are free.
Two minutes, no sales pitch
From the first polite nudge to the late fee landing on the invoice.
Email and text reminders work every weekly invoice on the schedule you set, sent from your own domain to whoever actually pays the bills.
"The platform has automated key steps, reduced errors, and given our team more time to focus on strategic tasks rather than administrative overhead."
One consolidated statement lists every open weekly invoice for a national client, with interest charged on the whole overdue balance.
"Parent companies receiving communications for all child accounts, chasing restricted to a specific 10-day window each month."
Every reminder carries a pay button, and clients find and pay every open invoice on your own branded portal, in one payment.
"Within 2 weeks of implementing Paidnice, our bank account experienced an avalanche of cash. We deal mostly with large b2b where our invoices often go missing during the approval process."
Statement interest, late fees, or discounts, set per client group, so your key accounts stay exempt.
"Wow, this software is so amazing! It has literally reduced our outstanding debtor. It is super easy to use, and the staff are super helpful."
When reminders run out, it hands the account to a person: a call task, a director email, or a credit stop, with the record attached.
"The automated debt collection features work brilliantly, saving us time and improving our collections process."
Paidnice does not raise invoices or replace your ATS. It picks up what has already landed in your accounts.
Your ATS
It lands here
Paidnice chases from here
It’s the debt collection system I’ve been looking for, for the last 15 years.
It reads the invoices your staffing agency already has in Xero or QuickBooks. When your ATS pushes a placement or timesheet invoice into the ledger, Paidnice works off your live ledger, not a copy, applies the policy you set for that client, and runs the schedule from the due date. Nothing is re-keyed, and nothing changes about how your billers raise invoices each week.
Yes, your staffing invoices flow from Bullhorn Back Office into QuickBooks Online, and Paidnice chases them from there. The same pattern holds for the invoices JobAdder creates in Xero, and for the permanent placement invoices Vincere pushes into Xero. Paidnice never touches the ATS itself; it works the ledger, so finalized invoices get reminders, statements, and interest without your recruiters or your back office changing anything.
Many staffing agencies can, when the terms were agreed up front. Put the late fee or interest rate in your staffing contract or MSA, show it on every invoice, and check the rules where your clients are based, since some US states cap interest. Paidnice then applies exactly what your terms say, on schedule, and documents every charge, which makes the conversation easier if a client pushes back.
Staffing disputes usually hang on one timesheet, not the whole account. Pull that one invoice out of the policy by its invoice number and the rest of the account keeps its schedule. Reminders, statements, and interest carry on for everything that is not in question, and you put the invoice back in once the timesheet is approved.
Yes, many staffing agencies start in approval mode. Every reminder, statement, and interest charge sits in a queue for you to approve or skip before anything reaches a client. Once the wording and timing feel right, you switch a customer group to fully automatic. Many firms approve manually for the first week or two, then let the schedule run on its own.
Many staffing agencies price Paidnice against a factoring facility. A factor advances cash and takes a percentage of every invoice for it. Paidnice is a flat subscription you can start free, and it works the other side of the problem by pulling clients back inside net 30 with reminders, statements, and interest. Firms that shorten the payment gap often find they need less funding to cover Friday payroll.
For staffing agencies
No credit card. Your first 20 actions are free.
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