★★★★★160+This app is a game changer!Lesley B.

Accounts receivable software for construction companies.

Paidnice runs collections for your construction business: reminders on every pay application, retainage chased after handover, your contract's late fees and online payment, all from the invoices in Xero or QuickBooks.

Try it FreeBook a Demo
Xero2025WINNER2026WINNERXero App of the Year2025 Global · 2026 NZ
Xero
★ ★ ★ ★ ★
Trustpilot
★ ★ ★ ★ ★
QuickBooks
★ ★ ★ ★ ★
Read all 160+ reviews

The accounts receivable toolkit for construction companies

Every tool you need to get paid on time, running on your live Xero or QuickBooks invoices. Connect once and switch on what you need.

Chase automatically

Send Reminders Automate email and SMS with powerful reminders, from your own domain. Automate Statements Schedule automatic statement sends each month. AI Reply Handling Paidnice reads every reply and drafts the next step for your approval.

Enforce your terms

Late Fees & Interest Automatically apply and send late fees and interest. Prompt Payment Discounts Encourage early payment with automated discounts. Escalate & Track Calls Escalate and assign overdue invoices for manual follow up.

Get paid, and see it coming

Customer Payment Portal Self-service hub for your customers' payment and billing needs. Create Payment Plans Flexible payment terms with automatic installment reminders. AR Insights & Reports Measure Days Sales Outstanding and other critical KPIs.

From the day you send it to the day it is paid

Every stage runs on your payment terms, automatically or after you approve it.

  1. General contractors get a reminder before, on and after each pay application falls due, by email and text, from your own domain. They reply or pay from the link.

    Explore reminders →

  2. Every general contractor with a balance gets one statement on the day you choose: every pay application, change order and retainage invoice, one total and a link to pay.

    Explore statements →

  3. Paidnice posts the interest or late fee your contract allows to the ledger, on your schedule, so it lands in the payables run. Key contractors can stay exempt.

    Explore late fees →

  4. Paidnice reads each contractor reply, logs the promise or the question and drafts the next step. Your team approves each draft before it is sent.

    Explore reply handling →

  5. When reminders run out, a named person, then the owner, gets a call, letter or stop credit task, with the payer's full history attached.

    Explore escalations →

  6. General contractors see every open invoice and pay by card or bank, or split an invoice into a payment plan. No login needed.

    Explore the portal →

General contractors get a reminder before, on and after each pay application falls due, by email and text, from your own domain. They reply or pay from the link.

Explore reminders →

Plus payment plans, discounts, credit scores, cash forecasts, letters by post and more.

Built for how construction companies get paid

Pay apps reach accounts payable, reminders reach the project manager.

Send each pay application to the general contractor's accounts payable inbox, and reminders and statements to the project manager.

  • Several contacts and addresses per contractor
  • Replies stay in one email thread
  • Later reminders can come from a named director

Hold one disputed pay application and keep chasing the rest.

The contractor queries one invoice, policies set to skip open queries pause on it, and other invoices keep their schedule.

  • Or your team logs reason, details and next action
  • Choose which policies pause on an open query
  • Warning icon on the disputed invoice

The late fees in your contract, actually applied.

Interest or a late fee posts to the ledger, so it lands in the general contractor's payables run.

  • Interest on the whole overdue balance
  • Or a fee on one late pay application
  • Set per group, so key contractors stay exempt

In the UK government's Pye Tait retentions research, 71% of contractors holding retentions reported retention money paid late. Construction payment times: UK, Australia.

Know what is coming in, and who to call first

Paidnice turns your ledger into answers: the pay applications due this week, the contractors who pay late and the retainage that needs a person.

  • Expected payments, week by week, from your ledger
  • A credit score for every customer, from how they pay
  • Aged receivables for each customer, at a glance
  • A weekly report emailed to your team
What customers see
Day 3050%fewer late payments
Day 908 in 10invoices paid on time
Explore reporting →

Keep the job software your team already runs

Keep billing from your job software exactly as you do now. Once its invoices sync to Xero or QuickBooks Online, Paidnice picks them up and runs the rest.

  • Invoices sync overEach invoice your job software pushes to Xero or QuickBooks Online reaches Paidnice with its customer, amount and due date.
  • Nothing to re-enterNo import, no second ledger and no new invoicing tool. Paidnice works from the invoices already in your accounting.
  • Payments land backPayments taken through Paidnice are recorded against the invoice in your ledger, so your books stay current.
It’s the debt collection system I’ve been looking for, for the last 15 years.
Tyler Caskey Partner, The Bean Counters Said on the Accounting Apps Podcast
Xero 2025WINNER2026WINNER Xero App of the Year2025 Global · 2026 NZ 2026FINALIST Innovation App of the YearGlobal finalist 2026

Businesses that get paid on their terms

Paidnice customers on getting paid, in their own words.

See all customer stories →·Read all 160+ reviews →

How it works for construction

Does Paidnice work with Buildertrend?
Yes, many construction companies run Paidnice alongside Buildertrend. Buildertrend pushes your invoices into QuickBooks Online or Xero and Paidnice reads them from the ledger, so the two never touch. The same holds for Procore and Knowify on QuickBooks Online. You keep billing from the job software as you do now, and Paidnice picks up the chasing, statements and late fees once the invoice lands.
Can a construction company charge late fees on overdue invoices?
Many construction companies do, when the subcontract or trade-account terms include a late-fee or interest clause. Paidnice applies the terms you already have: a flat or percentage fee on the overdue pay application, or interest on the whole balance, posted to QuickBooks or Xero as a draft or an approved invoice. Rates and rules vary by state and by contract, so check what your agreement allows.
How does Paidnice know which invoices to chase?
It reads the construction invoices already sitting in your QuickBooks or Xero: pay applications, change orders, retainage lines, anything raised as an invoice with a due date. When a pay application is marked paid or partly paid, the chasing updates on its own. There is nothing to import and no second system for the office to keep current.
What does Paidnice cost for construction companies?
For construction companies, Paidnice Essentials starts at US$69, £49 or A$99 a month, priced by invoice volume rather than revenue. There are no contracts, and your first 20 actions are free before you pay anything.
What happens when a general contractor disputes one pay application?
A construction company can pull one disputed pay application out of the reminder run by its reference, and every other invoice keeps getting chased. A disputed change order sits quietly, with the dispute notice attached to its note. When the dispute settles, add it back and its reminders start again.
What happens after the last reminder?
The chasing gets firmer, the way construction companies actually escalate. The sender moves from accounts@ to a named person to the owner, statements pull the whole balance onto one page, and Paidnice raises call tasks so someone phones before things get formal. Every send and task is logged, a clean record of the account if you ever need one.

Stop financing the general contractor's project with your payroll.

Connect Xero or QuickBooks and Paidnice prepares draft policies for you. Nothing runs until you approve them.

Try it FreeBook a Demo

Rated 5 stars, 160+ reviews · Xero App of the Year

Everything you expect from world-class accounts receivable software

40+ credit and debtor management tools to ensure you get paid on time, every time.

Chase automatically

Email remindersBefore, on and after the due date, from your own domain on Pro.SMS remindersTwo-way texts with a link to pay.WhatsApp remindersCustomers reply on WhatsApp, and the reply lands in Paidnice.Customer statementsScheduled statements with a link to pay online.Quote reminders for XeroFollow up quotes before they expire.Estimate reminders for QuickBooksFollow up estimates until they are accepted.Invoice sendsSchedule and customize how each invoice goes out.
Contact routingThe invoice to the AP inbox, reminders to the person you work with.
Threaded repliesEvery reminder and reply stays in one email thread.
Thank-you emailsA thank-you or a short survey once an invoice is marked paid.

Enforce your terms

Late feesA flat fee or a percentage, after the grace period you set.InterestA yearly rate charged by the day, or statutory interest.Prompt payment discountsTake a percentage off when customers pay early.EscalationsA case with the full history, owned by a person on your team.Letters by postStatements, overdue letters and final notices, printed and posted on Pro and above, on request.
Payment promisesReminders wait for the promised date, and a broken promise alerts you.
DisputesA disputed invoice stops being chased until it is resolved.
FreezePause chasing for one invoice or one customer.

Get paid

Customer payment portalA secure link with every invoice, no login needed.Payment plansInstallments with reminders and autopay.Card and bank paymentsTake payment through Stripe, Pinch and more.Pay several invoices at onceCustomers pick the invoices and pay them together.Custom payment linksPayPal, Wise and other pay links in every reminder.

AI in Paidnice

Reply handlingPaidnice reads each reply and drafts the next step for your approval.PO numbersAsks for the PO, adds it to the invoice in Xero or QuickBooks and resends it.Contact updatesUpdates contacts from replies, for your approval.Paidnice AssistantDescribe a late fee, statement or reminder and it sets it up for you to apply.Fix mobile numbersSuggests the correct number format, and you approve each one.Template variationsCustomers get different wording each time.
Customer summariesA short summary of each customer, written from their history.

See it coming

Cash forecastExpected payments, week by week.Credit scoresEvery customer scored on how they pay.Aging boardInvoices by current, 1 to 30, 31 to 60, 61 to 90 and 90+ days.Email performanceWhich reminders get opened and paid fastest.Reports and exportsAged receivables, fees, emails and plans. Saved views emailed as CSV.

Control and setup

ApprovalsEach policy runs automatically or waits for your approval.
Safe ModePaidnice prepares every action and sends nothing until you switch it off.
Customer groups and tagsDifferent rules for different customers.
Parent and branch accountsOne statement for a parent and all its branches.
Your domain and brandEmails from your own address on Pro, with your logo and colors.
Use PDF invoices from other systemsYour reminders carry the invoice PDF your other tools make, in place of the accounting one.
Team and alertsAssign customers, and get alerts for replies and broken promises.
IntegrationsXero, QuickBooks, ERPs, payments, Slack, Teams and more.
Your first 20 actions are free. No card needed.Book a DemoTry it Free