🏆 Xero 2025 Global Small Business App of the Year

Debtor Management Software
for people who hate chasing.

Paidnice is debtor management software for Xero and QuickBooks. Your reminders, late fees and statements go out on their own.

Every overdue invoice, not just the big ones.
Late fees applied without the awkward call.
Connects to Xero or QuickBooks in one click.

Try it now, it's free

or see what it costs

No credit card. Free plan available, paid plans from $69 a month.

Works with

Business owners who use Paidnice to chase their debtors

100+ five star reviews across Xero, QuickBooks, Trustpilot, Capterra and G2.

INV-3308 Overdue 14 days

3,450.00

Acme Joinery Ltd

Debtor chase Automation on

INV-3308 Acme Joinery Ltd 3,450.00

Day 1Email reminder
Day 7SMS follow-up
Day 14Late fee applied + 250.00
Day 21Statement sent

Paid in full 3,700.00

Paid in full INV-3308 · 3,700.00

Automated debtor follow-up, on your rules.

Email and SMS reminders go out before the due date and after it, from your own address, in your words. Business hours only.

You can start in approval mode, so nothing sends until you say so.

JM Jon Murphy🇬🇧 United Kingdom Xero App Store

★★★★★

"Being able to send all communications directly from my own domain, everything looks fully branded and professional, with delivery tracking built in."

Try it now, it's free

Reminder sequence Active

3 days
before due Friendly heads-upBranded email, payment link Email
1 day
overdue Payment reminderYour template, your words Email
7 days
overdue Second reminderEmail and SMS together Email + SMS

Business hours only From [email protected]

SMS · delivered Hi Sarah, INV-3308 is overdue. Pay it here in one click.

Cut your debtor days with automatic late fees.

Fixed fees, interest, or a per annum rate. Applied weekly, monthly, or at a set number of days overdue. Your chosen rate is applied automatically.

Exclude any customer or whole group, and set a grace period before anything is charged.

IA Ismael AmadoXero App Store 5 stars

★★★★★

"First round of late penalties and everyone magically paid their bill."

Try it now, it's free

Tax invoice INV-3308 Overdue 14 days

Consulting services, June 3,450.00
Late payment fee Added automatically + 250.00
Amount due 3,700.00

Fee type Fixed Interest Per annum

Fixed, interest or per annum Your rate, applied automatically

Manage debtors on autopilot.

Statements go out weekly or monthly with a payment link. Anyone still overdue gets escalated to a phone call, a credit stop or a legal letter, assigned to a person.

Customers can view, download and pay from a self-service portal, so nobody emails you asking for a copy.

LF Louis FourieDirector, Venture Workspace Customer story

★★★★★

"Since using Paidnice we've seen a 5x reduction in late payments within the first 90 days."

Try it now, it's free

Statement Acme Joinery Ltd Sends monthly

INV-3299 Due 7 days 1,180.00
INV-3308 Overdue 3,700.00
Total outstanding 4,880.00

Pay now View, download and pay in the portal

If they still do not pay

Call
Credit stop
Legal letter

It plugs into the Xero or QuickBooks you already have.

Nothing changes in Xero unless a rule you set makes it happen. Paidnice connects through the official Xero and QuickBooks OAuth integrations, so we never see your accounting password.

Connect Xero or QuickBooks in one click.Two minutes.

Pick a preset template for reminders, fees and statements.Ten minutes.

Your overdue invoices start getting chased today.No data entry, no new invoicing tool.

Works with

Frequently asked questions

Everything you need to know about debtor management with Paidnice.

What is debtor management software?

Debtor management software tracks who owes you money and follows up on your behalf. It sends payment reminders, applies late fees and interest, issues statements, and escalates overdue invoices, so every debtor gets chased consistently without the manual work. Paidnice does all of this from the invoices already in your Xero or QuickBooks account.

How long does setup take?

Minutes, not days. Connect your Xero or QuickBooks account in one click, select preset automation templates, and preview your upcoming automated actions before anything is sent. You stay in control: approve each action to start with, then let them run on schedule once you are comfortable.

Does it work with the invoices I have already sent?

Yes. Paidnice reads the invoices already in Xero or QuickBooks, including the ones that are overdue right now. You can chase existing overdue invoices, apply late fees in bulk, and either update existing invoices or issue fees as new invoices.

Do I need a credit card to try it?

No. Your first 20 actions are free, with no obligation and no credit card. If you want a hand setting up your first reminder and late fee rules, the team will do it with you.

How does automated debtor management cut debtor days?

Consistency. Most debtors pay late because nobody follows up on time, every time. Paidnice sends the reminders, applies the late fees, and gives customers a portal to pay from. Most customers cut their days sales outstanding by up to 50% in the first 30 days.

Is a debtor management system the same as credit control software?

They describe the same job: getting the money you are owed, in on time. A debtor management system focuses on tracking and chasing debtors, while credit control software covers the wider process from payment terms through to collections. Paidnice does both, built on full accounts receivable automation.

Can my customers pay directly through Paidnice?

Yes. Every reminder includes a payment link, and your customers get a self-service portal where they can view, download, and pay invoices. Payments sync back to Xero or QuickBooks automatically.

Will chasing damage my customer relationships?

You stay in control of every message. Reminders send from your own email address, in your own words and branding. Exclude specific customers or whole groups, add grace periods, and start in approval mode so nothing sends without your OK. Most customers pay after a polite nudge; escalation is reserved for the few who never do.

Is my accounting data safe?

Yes. Paidnice connects through the official Xero and QuickBooks OAuth integrations, so we never see or store your accounting password. Data is encrypted in transit and at rest, and nothing changes in your accounting system unless a rule you set makes it happen. Read more on our security page.

Can I cancel anytime?

Yes. Plans are monthly and you can cancel at any time, with no penalty. Your Xero and QuickBooks data is untouched, because Paidnice works from the records already in your accounting system.

Can I have a demo?

Of course, watch a quick demo here where we run through how Paidnice works, and some of the unique setups you can run with it. If you still have questions after watching the video, book a demo here.

Real people, in your time zone

The Paidnice team knows collections accounting, works across every time zone, and will set up your first reminder and late fee rules with you.

"It's the best service I have had from anyone in years. They set us up for success from the start, and have been there each step of the way."

Anna H. on the Xero App Marketplace

Chase Less. Collect More.

Get your Friday afternoons back.
Cut your debtor days with follow-up that never slips.
Works with Xero, QuickBooks and Stripe.

No credit card. Free plan available, paid plans from $69 a month.

Debtor Management Software
for people who hate chasing.

Automated debtor follow-up, on your rules.

Cut your debtor days with automatic late fees.

Manage debtors on autopilot.

It plugs into the Xero or QuickBooks you already have.

See how Paidnice chases your debtors, in two minutes.

Set it up this morning. It chases this afternoon.