Get your invoices paid,
without the awkward follow-ups

  • Send automated reminders, statements, and late fees with zero manual chasing.
  • Save hours on collections each month.
  • Sync with Xero, QuickBooks, Stripe and more.
Try it Now - It's Free
Book a demo

Join 100s of companies getting paid on time, every time.

Paidnice automation rules: an email reminder on the due date, a statement on the 1st of every month, a late fee at 7 days overdue and an escalation at 30 days overdue
Xero
★ ★ ★ ★ ★
Trustpilot
★ ★ ★ ★ ★
QuickBooks
★ ★ ★ ★ ★
Read all 100+ reviews

SEE PAIDNICE IN TWO MINUTES

Paidnice closes the gap between invoice and payment.

Reminders, late fees, statements, and payment plans run on your rules, from the first follow-up to the money landing in the bank. Customers cut their average wait for payment in half within 30 days.

DEBTOR MANAGEMENT FOR XERO, QUICKBOOKS & MORE

Paidnice gets your late invoices paid,
and runs those bits that nobody enjoys

Messy accounts receivable before Paidnice: overdue invoices, repeated manual follow-ups and growing aged debt
  • Before, you were constantly chasing down late payments & overdue invoices.
  • Before, you were manually sending reminders, statements & follow-ups.
  • Before, you were dealing with excuses & delays from customers who don't prioritize your invoices.
Automated accounts receivable with Paidnice: invoices paid on time through scheduled reminders and workflows
  • Now, cash lands in the bank when you expect it. 8 in 10 invoices paid on time.
  • Now, your payment terms are applied automatically, tailored to each customer.
  • Now, your invoices are first in line to avoid penalties. Smart workflows and routing turn collections into a positive customer experience.
“
It’s the debt collection system I’ve been looking for, for the last 15 years.
🏆 Xero Small Business App of the Year 2025
Tyler Caskey
Tyler Caskey
Partner, The Bean Counters
Accounting Apps Podcast
Xero App Award Winner 2025
Xero Global App Awards 2025
🌏 Global Winner 🇦🇺 Australian Winner
See all winners

Build a bulletproof accounts receivable process

Everything you need to run world-class credit control, from the first reminder to the money landing in your account.

Reminder sequence for one customer: email, SMS, escalation to a senior sender and a scheduled call, with the escalated email being sent

Sequences that adapt to each customer’s payment behaviour, so every invoice gets the right nudge at the right moment.

  • Multi-channel reminders from your own domain or phone number: email, SMS and scheduled calls.
  • Smart scheduling picks send times from the customer’s timezone and past engagement.
  • Dynamic templates & sender profiles adjust tone automatically based on payment history.
  • Sender escalation moves overdue reminders from your accounts inbox to a senior sender like the CEO.
  • Quote expiry reminders so deals never quietly lapse.
Book a demo

Payment terms for a customer group, set up as scheduled rules: reminder on the due date, late fee on the first of the month, customer statement on the first, and escalation to a call after the invoice goes overdue, with one overdue invoice running through them in order

Your policies enforce themselves. Incentives and penalties are applied on schedule and written straight back to your ledger.

  • Smart late fees & interest: flat fees, simple or compound interest, applied automatically when invoices go overdue.
  • Early payment discounts that reward customers for paying fast.
  • Payment plans split any invoice into instalments, with reminders and writebacks to Xero and QuickBooks.
  • Flexible rules engine for different customer segments and invoice types.
  • Customer groups: group and segment customers, and only apply the payment policies that apply to them.
  • Automatic statements on a schedule, with smart distribution.
Book a demo

Accounts ranked by risk with an escalation thread where the team assigns a call and records the promised payment date

Real-time visibility of your AR health, with the accounts that need attention surfaced before they become a problem.

  • Escalate & act: automatic escalation when invoices or debts get out of hand, so you move fast.
  • Dispute resolution workflows generate dispute letters and trigger tasks when customers push back.
  • Team collaboration: assign tasks, leave notes and coordinate the chase in one place.
  • Custom alerts when key metrics move or a specific account needs attention.
Book a demo

A customer’s branded payment portal showing open invoices, a pay-all button and payment methods, with a card payment confirmed

A branded, self-service portal that removes every excuse between your customer and the Pay button.

  • Your brand, front and centre: custom domain, logo and colours.
  • One-click payments by card, Stripe ACH, BACS and direct debit, with saved details for repeat customers.
  • Custom payment links for any gateway with hosted checkout: PayFast, Windcave, Peach and more.
  • 24/7 access to statements, invoices and payment, anywhere.
Book a demo

AR reporting: DSO trending down, aged receivables by bucket, reminder template open rates, three customers ranked by risk score, and an organisation switcher for reporting across every connected Xero or QuickBooks account

Complete visibility of receivables performance, across every entity you manage.

  • Aging analysis with detailed buckets and historical comparisons.
  • DSO tracking at account, entity and contact level, with trends.
  • Template performance: open rates and amounts collected, so you can see which reminder wording actually gets paid.
  • Multi-entity reporting rolls up every Xero or QuickBooks organisation you manage.
  • Customer insights: payment patterns and risk scores for every customer, automatically.
Book a demo

CONNECT YOUR BACK OFFICE

Seamlessly connects with your accounting tools and more

Keep your existing invoicing and accounting tools. Extend and empower their capabilities for collections with Paidnice.

See all Integrations

A TEAM THAT HAS YOUR BACK

Global Expertise, local support

Need help? The Paidnice team is available in every time zone, has deep collections accounting expertise, and can support you on your journey to taming your cashflow.

"It's the best service I have had from anyone in years. They set us up for success from the start, and have been there each step of the way."

Anna H. on the Xero App Marketplace

WORLD CLASS AR TECHNOLOGY

The all-in-one accounts receivable software for your business

Chase automatically

Send Reminders Automate email and SMS with powerful reminders, from your own domain. Automate Statements Schedule automatic statement sends each month. Quote Reminders Remind your prospects about expiring quotes or estimates.

Enforce your terms

Late Fees & Interest Automatically apply and send late fees and interest. Prompt Payment Discounts Encourage early payment with automated discounts. Escalate & Track Calls Escalate and assign overdue invoices for manual follow up.

Get paid, and see it coming

Customer Payment Portal Self-service hub for your customers' payment and billing needs. Create Payment Plans Flexible payment terms with automatic installment reminders. AR Insights & Reports Measure Days Sales Outstanding and other critical KPIs.

WHAT IS PAIDNICE?

Frequently asked questions

What is Paidnice?
Paidnice is accounts receivable automation for small and mid-sized businesses on Xero and QuickBooks Online. It enforces your payment terms automatically: reminders from your own domain, late fees and interest on overdue invoices, payment plans and escalation when accounts stay unpaid. Credit control and debtor management, run for you. You stay the good guy. Paidnice plays the collector.
Who is Paidnice for?
Small and mid-sized businesses that send invoices from Xero or QuickBooks Online and want to be paid on time without chasing each invoice by hand. Accountants and bookkeepers also run it for their clients.
Is Paidnice a debt collection agency?
No. Paidnice is software your team uses to run its own credit control and debtor management. Reminders go out on behalf of your business, on the terms you set. Paidnice charges a monthly subscription and takes no commission on the money you collect.
Which accounting software does Paidnice work with?
Paidnice connects to Xero and QuickBooks Online. When you connect, it also picks up invoices that are already open. It works with Stripe, HubSpot, Zapier and more. See all integrations.
What does Paidnice automate?
Email and SMS reminders, scheduled customer statements, late fees and interest, prompt payment discounts, quote reminders, payment plans and escalations for manual follow-up. Your customers pay through a self-service payment portal, and reports track Days Sales Outstanding and aged receivables.
Do I have to charge late fees?
No. Late fees and interest are optional, and you decide which customers they apply to. Paidnice works just as well for reminders and statements on their own.
How long does it take to set up?
You can be live in 15 minutes. Connect Xero or QuickBooks Online, pick a preset automation template and switch it on. Our team can help you set it up.
How much does Paidnice cost?
Plans start at $69 a month (USD), with local pricing in GBP, EUR, AUD, CAD, NZD and ZAR. Pro plans add sending from your own email domain. Signing up is free, your first 20 actions are free and you do not need a credit card. See pricing.
Can I see a demo?
Yes. Book a demo for a free call with one of our founding team, or watch the two-minute video above first.

BOOK A DEMO

Talk to our founding team

  • A free call about how you get paid today.
  • See how Paidnice would apply your payment terms.
  • Get answers on setup, pricing and integrations.
Book a Demo
 or try it free
Paidnice illustration showing a late fee being issued onto an invoice