For management consultancies on Xero or QuickBooks Online, Paidnice chases every past-due engagement invoice, takes the payment and adds the interest to the statement.
No credit card. Your first 20 actions are free.
Email and text reminders go out on the schedule you set, to the client's accounts payable contact as well as your sponsor, from your own domain.
"We deal mostly with large b2b where our invoices often go missing during the approval process. Paidnice automates our outreach and statements allowing us to be paid much faster."
Statements go out on the 1st with interest on the past-due balance recalculated at send. A client with several divisions gets one consolidated statement for accounts payable to match to purchase orders.
"The time-consuming task of chasing debt and sending statements is now a thing of the past, as everything is handled automatically."
Every reminder and statement carries a pay button, and a client settles the retainer and three milestones at once on your own branded portal.
"Really saved us time in helping customers settle multiple part paid Xero invoices in a single Stripe payment."
Late fees, statement interest or early payment discounts, set per client group, so anchor clients stay exempt. In the UK, large companies must publish their average days to pay twice a year (Reporting on Payment Practices and Performance Regulations 2017), so check a client's record before agreeing terms.
"We saw a great improvement in the average time to pay across all clients and the subscription cost is more than covered by the interest generated, so it pays for itself."
When reminders run out, it escalates to a call task or a hold on new work, with the client's balance, average days to pay and rating attached.
"Paidnice has been exactly what we were looking for to help address the ongoing challenge of past-due invoices."
Paidnice does not raise invoices or replace your project and billing software. It picks up what has already reached your accounts. It works alongside Harvest, Productive and Scoro on Xero, and Accelo on QuickBooks Online.
Your project and billing software
It lands here
Paidnice chases from here
It’s the debt collection system I’ve been looking for, for the last 15 years.
Many management consultancies invoice from Harvest, Productive, Scoro or Accelo. Those tools push the invoice into Xero or QuickBooks Online, and Paidnice reads it from there. Nothing changes about how you log time or raise the invoice. Paidnice only needs the invoice to land in your ledger, which those integrations already do.
Management consultancies lose whole payment cycles to this: an invoice without the client's PO number is rejected by the supplier portal and waits for the next accounts payable run. Paidnice chases from the ledger record, with the invoice number, amount and PDF on every reminder, and replies land with your team in time to fix the reference before that run closes.
Management consultancies usually have an interest clause in the engagement letter or master services agreement that never gets applied. Paidnice applies the rate you set, on the schedule you set, and shows the calculation on the statement. In the UK, business-to-business invoices can carry statutory interest at 8% over base plus fixed compensation. Elsewhere, set the rate your terms and local rules allow.
Management consultancies bill a handful of anchor clients, so you set a different policy for them. An anchor client might get a polite reminder to accounts payable and a monthly statement, while smaller project clients get the full ladder up to a hold on new work. Every email comes from your own domain, so it reads as your finance team following procedure.
Management consultancies get scope disputes on one invoice while the retainer and other milestones are fine. Take that invoice out of the policy by its reference and the rest of the account keeps its normal schedule: reminders, the statement and the interest carry on without the disputed line.
Management consultancies pay from US$69, £49 or A$99 a month on Essentials, priced by invoice volume, not revenue. There are no contracts, and your first 20 actions are free.
For management consultancies
No credit card. Your first 20 actions are free.
