For hospitality businesses on Xero or QuickBooks Online, Paidnice chases every unpaid event balance and corporate account, takes the payment and adds the late fee to the invoice.
No credit card. Your first 20 actions are free.
Email and text reminders go out on the schedule you set, to the accounts payable contact at each corporate client, from your own domain.
"We deal mostly with large b2b where our invoices often go missing during the approval process. Paidnice automates our outreach and statements allowing us to be paid much faster."
Statements go out on the 1st with interest on the overdue balance recalculated at send. A corporate client with several offices gets one consolidated statement.
"The time-consuming task of chasing debt and sending statements is now a thing of the past, as everything is handled automatically."
Every reminder and statement carries a pay button, and clients pay the deposit, the final balance and last month's functions on your own branded portal at once.
"Really saved us time in helping customers settle multiple part paid Xero invoices in a single Stripe payment."
Late fees, statement interest, or early payment discounts, set per account group, so your key corporate accounts stay exempt. In the UK, public sector buyers must include 30-day payment terms in their contracts and pass them down the supply chain (gov.uk prompt payment policy).
Check how hospitality businesses get paid in the UK or Australia.
"We saw a great improvement in the average time to pay across all clients and the subscription cost is more than covered by the interest generated, so it pays for itself."
When reminders run out, it escalates to a call task or a credit hold, with the payer's balance, average days to pay, and rating attached.
"Paidnice has been exactly what we were looking for to help address the ongoing challenge of past-due invoices."
Paidnice does not raise invoices or replace your events and catering software. It picks up what has already reached your accounts. It works alongside BriteBiz and Flex Catering on Xero. Paidnice chases invoices to corporate, event and function accounts, not table payments or till deposits.
Your events and catering software
It lands here
Paidnice chases from here
It’s the debt collection system I’ve been looking for, for the last 15 years.
Many hospitality businesses we work with raise event and catering invoices in BriteBiz or Flex Catering. Those systems push the invoice into Xero, and Paidnice reads it from there. Nothing changes about how you book or invoice. Paidnice only needs the invoice to land in your ledger, which those integrations already do.
Many hospitality businesses' function contracts and corporate account terms promise a late charge on overdue balances that rarely gets applied in practice. Paidnice applies the rate you set, on the schedule you set, and shows the calculation on the statement. Rules on maximum rates vary by state and country, so check what your terms and your jurisdiction allow, and set the rate to match.
Hospitality invoices often come in two parts: a deposit before the event and a final balance after it. Paidnice reads both invoices from Xero or QuickBooks Online and runs each on its own schedule, so the deposit is chased before the date and the balance once it falls due, with one pay link that settles both.
Hospitality groups often bill a corporate client through a separate account per office. Paidnice rolls those into one consolidated parent statement: every function, every open invoice, and the interest on the overdue balance, in one file emailed to their accounts payable. The client reconciles one document, and your office sends none of them by hand.
Hospitality venues deal with disputed bar tabs and headcount changes, and one disputed invoice should not stall the whole account. Take that invoice out of the policy by its number and the rest of the corporate account keeps its normal schedule: reminders, the statement, and the late fee all carry on without the disputed line.
Hospitality businesses pay from US$69, £49 or A$99 a month on Essentials, priced by invoice volume, not revenue. There are no contracts, and your first 20 actions are free.
For hospitality businesses
No credit card. Your first 20 actions are free.
