For SaaS companies on Xero or QuickBooks Online, Paidnice chases every invoiced annual and enterprise contract, takes the payment and adds the late fee to the invoice.
No credit card. Your first 20 actions are free.
Email and text reminders go out on the schedule you set, to the accounts payable contact at each customer, from your own domain.
"We deal mostly with large b2b where our invoices often go missing during the approval process. Paidnice automates our outreach and statements allowing us to be paid much faster."
Statements go out on the 1st with the interest on the past-due balance recalculated at send. A customer with several entities gets one consolidated statement.
"The time-consuming task of chasing debt and sending statements is now a thing of the past, as everything is handled automatically."
Every reminder and statement carries a pay button, and customers pay the renewal, the onboarding fee and the added seats together on your own branded portal.
"Really saved us time in helping customers settle multiple part paid Xero invoices in a single Stripe payment."
Late fees, statement interest, or early payment discounts, set per customer group, so your strategic accounts stay exempt. Stripe reports that 25% of lapsed subscriptions are purely due to payment failures (Stripe, Smart Retries). Invoiced contracts get no retry, so Paidnice chases them.
"We saw a great improvement in the average time to pay across all clients and the subscription cost is more than covered by the interest generated, so it pays for itself."
When reminders run out, it escalates to a call task or a credit hold before the next renewal, with the payer's balance, average days to pay, and rating attached.
"Paidnice has been exactly what we were looking for to help address the ongoing challenge of past-due invoices."
Paidnice does not bill subscriptions or replace your billing system. It picks up the invoices that have already reached your ledger. It works alongside Chargebee and Stripe on QuickBooks Online, and Recurly and Maxio on Xero.
Your billing system
It lands here
Paidnice chases from here
It’s the debt collection system I’ve been looking for, for the last 15 years.
Many SaaS companies we work with bill from Chargebee or Stripe on QuickBooks Online, or from Recurly or Maxio on Xero. Those systems push each invoice into the ledger, and Paidnice reads it from there. Nothing changes about how you bill, meter or renew. Paidnice only needs the invoice to land in Xero or QuickBooks, which those integrations already do.
SaaS billing runs in two worlds. Card subscriptions fail silently and your billing system retries them. Annual and enterprise contracts are invoiced on terms and sit in Xero or QuickBooks with no retry at all. Paidnice chases those invoiced accounts: reminders, statements, late fees and escalation, all from the ledger.
SaaS order forms and master agreements often promise a late fee or interest on past-due amounts that nobody applies. Paidnice applies the rate you set, on the schedule you set, and shows the calculation on the invoice or statement. Rules on maximum rates vary by state and country, so check what your agreement and your jurisdiction allow, and set the rate to match.
SaaS customers often buy through separate entities or business units, each with its own invoices. Paidnice rolls those into one consolidated parent statement: every entity, every open invoice, and the interest on the past-due balance, in one file emailed to their accounts payable. They reconcile one document, and your finance team sends none of them by hand.
SaaS revenue leans on a handful of large accounts, so you set a different policy for them. Strategic accounts might get a gentle reminder and a monthly statement, while smaller invoiced plans get the full ladder up to a credit hold. Every email comes from your own domain, so it reads as your finance team following procedure.
SaaS companies pay from US$69, £49 or A$99 a month on Essentials, priced by invoice volume, not revenue. There are no contracts, and your first 20 actions are free.
For SaaS companies
No credit card. Your first 20 actions are free.
