Looking for an AR Collect alternative?

AR Collect is a small collections tool built around QuickBooks, priced by open invoices. Paidnice is priced by invoice volume for Xero and QuickBooks. Here is how they compare, and which business each one fits.

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Facts checked November 2026. We re-checked AR Collect's prices, plans and features against its own pages and app store listings.

AR Collect and Paidnice, side by side

Thirteen points that decide the fit, from price to payment plans.

ComparedAR CollectPaidnice
Fit and price
Best fit AR CollectSmall businesses on QuickBooks, including QuickBooks Desktop. Built for professional services and growing businesses.PaidniceAny size, from the first invoice up to $50m a year, or 50,000 invoices a year.
Priced on AR CollectOpen invoices, plus $4.95 for each extra user.PaidniceInvoice volume, not revenue.
Price from (USD) AR Collect$39.95 a month for 500 open invoices on QuickBooks Online, up to $199.95 for 10,000. Xero from $39.95.Paidnice$69 a month for 150 invoices (Essentials). Pro from $99.
Ledgers and channels
Accounting systems AR CollectQuickBooks Online, QuickBooks Desktop and Xero. Its pricing page also lists Sage.PaidniceXero and QuickBooks Online. NetSuite, Sage Intacct, Business Central and other cloud ERPs on the Custom plan. No desktop ledgers.
Reminder channels AR CollectEmail, sent from AR Collect. AR Collect's pricing page lists no SMS; its Terms mention SMS (last seen).PaidniceEmail, SMS and WhatsApp, posted letters at $2.00 each, and calls from Paidnice with transcripts on Pro.
Collections features
Late fees and interest AR CollectNot listedNot on its product pages.PaidniceYesFlat fees, percentage or compounding interest by customer group, posted to Xero or QuickBooks. UK Bank of England base rate built in.
Statements AR CollectYesScheduled statements with payment links.PaidniceYesAutomatic, on any weekly or monthly schedule, as PDF, Excel or CSV.
Payment plans AR CollectNoPromise-to-pay tracking instead.PaidniceYesOn Pro and up. Customers can build their own plan in the portal.
Portal and payments AR CollectYesBranded portal with no login, payment links and disputes.PaidniceYesBranded portal with no login. Card, ACH, BACS and direct debit through Stripe, plus Pinch and payment links.
Credit checks AR CollectNot verifiable from public materials.PaidniceYesNative credit checks from each customer's payment behavior on every plan, plus Creditsafe bureau checks through the API on the Custom plan.
Escalation and services AR CollectWorkflow tasks for manual follow-up.PaidniceYesEscalation to a call, a stop on credit or a template legal letter, assigned to a person.
Getting started
Getting started AR Collect30-day free trial, no card.PaidniceFree sign-up, first 20 actions free, no card. Setup takes under 15 minutes.
Contract terms AR CollectMonthly, cancel any time. Annual on request.PaidniceMonth to month, no contracts.

Prices in USD. AR Collect details are from its public pages; verify current pricing with AR Collect.

Which one fits your business

Both tools chase unpaid invoices. Size, ledger and the extras you need decide which one suits you.

Choose AR Collect if

  • You run QuickBooks Desktop.
  • You want notes at customer, invoice and promise-to-pay level.
  • You want a cash-flow forecast built from promises to pay.
  • You need email reminders and statements only, from $39.95 a month.

Choose Paidnice if

  • You run Xero or QuickBooks Online, at any size up to $50m a year or 50,000 invoices a year.
  • You want late fees and interest posted to the ledger, with different rules for each customer group.
  • You want SMS reminders, and payment plans on Pro, in the same tool as your email reminders.
  • You want to start without a sales call: your first 20 actions are free and setup takes under 15 minutes.

Switching from AR Collect in three steps

Run both for a short time, one customer group first, so no reminder is missed.

  1. Connect Xero or QuickBooks

    Paidnice picks up the invoices that are already open, as well as new ones. Setup takes under 15 minutes.

  2. Approve the draft policies

    Paidnice prepares draft policies for you. Start with one customer group: pause AR Collect for it and approve each action before it sends.

  3. Go live

    When the first group looks right, set its policies to Active and turn off AR Collect for the rest.

Xero
★ ★ ★ ★ ★
Trustpilot
★ ★ ★ ★ ★
QuickBooks
★ ★ ★ ★ ★
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Trusted with over $1,200,000,000 collected on time across 1,070,000 invoices since 2022.

and counting

Questions about switching from AR Collect

Is Paidnice a good alternative to AR Collect?
It depends on your ledger and what you need beyond reminders. AR Collect suits small businesses on QuickBooks, including QuickBooks Desktop, that want email reminders, statements, notes and promise-to-pay tracking. Paidnice adds late fees and interest, payment plans (on Pro) and SMS, priced by invoice volume from $69 a month (USD), for any business on Xero or QuickBooks Online up to $50m a year, or 50,000 invoices a year.
How does AR Collect pricing compare with Paidnice?
Both price by invoice count. AR Collect runs from $39.95 a month for 500 open invoices to $199.95 for 10,000, plus $4.95 for each extra user. Paidnice starts at $69 a month (USD) for 150 new invoices a month, with two users on Essentials and unlimited users on Pro. See Paidnice pricing.
Does Paidnice work with QuickBooks Desktop?
No. Paidnice connects to Xero and QuickBooks Online on every plan. Newer ledgers such as Rillet, Campfire, Digits, DualEntry, Puzzle, Accounting Seed and Odoo are available on every plan through Paidnice's closed testing program. Sage Accounting and other ERPs connect on the Custom plan. If you run QuickBooks Desktop, AR Collect is one of the tools that supports it.
Does Paidnice track promises to pay?
Yes. Customers can submit a promise from the invoice portal, or your team can record one, and the promised date can set the expected payment date in Xero or QuickBooks.
Can I switch from AR Collect without a gap in reminders?
Yes. Paidnice picks up the invoices that are already open when you connect. Start with one customer group in Draft, check each action, then turn off AR Collect for the rest.
Can I try Paidnice before I pay?
Yes. Signing up is free, your first 20 actions are free and you do not need a card. See pricing for the plans.

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See if Paidnice fits your business

Connect Xero or QuickBooks and Paidnice prepares draft policies for you. Nothing runs until you approve them.

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Rated 5 stars, 160+ reviews · Xero App of the Year