Biller Genie pairs invoice reminders with payment acceptance for US businesses on QuickBooks. Paidnice is priced by invoice volume for Xero and QuickBooks. Here is how they compare, and which business each one fits.
Facts checked November 2026. We re-checked Biller Genie's prices, plans and features against its own pages and app store listings.
Policies · CommercialDraft policies
Safe Mode
Connected to 248 open invoices picked up
Synced
3 daysbefore due
RemindersEmail, then SMS once overdue
Draft
14 daysoverdue
Late fee2% of the balance, posted to QuickBooks
Draft
1stof month
StatementsPDF to each customer with a balance
Draft
Nothing sends until you approve it.Approve
Biller Genie and Paidnice, side by side
Thirteen points that decide the fit, from price to payment plans.
ComparedBiller GeniePaidnice
Fit and price
Best fitBiller GenieUS businesses on QuickBooks that want reminders and payment acceptance in one tool.PaidniceAny size, from the first invoice up to $50m a year, or 50,000 invoices a year.
Priced onBiller GenieA core platform plus optional modules, with monthly pricing set per configuration. Third-party listings add a percentage of invoices.PaidniceInvoice volume, not revenue.
Price from (USD)Biller GenieHiddenLast reported price was $49.95 a month plus 0.50% of invoices collected. Current prices are hidden and must be requested.Paidnice$69 a month for 150 invoices (Essentials). Pro from $99.
Ledgers and channels
Accounting systemsBiller GenieQuickBooks Online, QuickBooks Desktop and Xero.PaidniceXero and QuickBooks Online. NetSuite, Sage Intacct, Business Central and other cloud ERPs on the Custom plan. No desktop ledgers.
Reminder channelsBiller GenieEmail and paper mail, no SMS. Reminder timing is one global schedule, with the channel set per customer.PaidniceEmail, SMS and WhatsApp, posted letters at $2.00 each, and calls from Paidnice with transcripts on Pro.
Collections features
Late fees and interestBiller GenieAdd-onLate Fee Manager: fees start 30 days past due and repeat every 30 days.PaidniceYesFlat fees, percentage or compounding interest by customer group, posted to Xero or QuickBooks. UK Bank of England base rate built in.
StatementsBiller GenieYesSent as one of six reminder types.PaidniceYesAutomatic, on any weekly or monthly schedule, as PDF, Excel or CSV.
Payment plansBiller GenieYesCustomers request a plan in the portal and you approve it.PaidniceYesOn Pro and up. Customers can build their own plan in the portal.
Portal and paymentsBiller GenieYesCard, ACH, PayPal and Apple Pay through your gateway, with surcharging or dual pricing.PaidniceYesBranded portal with no login. Card, ACH, BACS and direct debit through Stripe, plus Pinch and payment links.
Credit checksBiller GenieNoNone found on its features page or help center.PaidniceYesNative credit checks from each customer's payment behavior on every plan, plus Creditsafe bureau checks through the API on the Custom plan.
Escalation and servicesBiller GenieNot verifiable from public materials.PaidniceYesEscalation to a call, a stop on credit or a template legal letter, assigned to a person.
Getting started
Getting startedBiller GenieFree trial listed by third parties. The pricing page leads to a demo.PaidniceFree sign-up, first 20 actions free, no card. Setup takes under 15 minutes.
Contract termsBiller GenieIts pricing page says no setup fees and no long-term contracts.PaidniceMonth to month, no contracts.
Prices in USD. Biller Genie prints no prices on its own site, so its figures come from third-party listings. Verify current pricing with Biller Genie.
Which one fits your business
Both tools chase unpaid invoices. Size, ledger and the extras you need decide which one suits you.
Choose Biller Genie if
You are a US business on QuickBooks, including QuickBooks Desktop.
You want card surcharging or dual pricing built into how customers pay.
You want PayPal and Apple Pay in the same tool as your reminders.
You want automatic batch reconciliation of bank deposits in QuickBooks.
Choose Paidnice if
You run Xero or QuickBooks Online, at any size up to $50m a year or 50,000 invoices a year.
You want published pricing by invoice volume, from $69 a month (USD), with no percentage of your invoices.
You want SMS reminders and a different schedule for each customer group.
You want late fees and interest with a grace period you set, posted to the ledger.
Switching from Biller Genie in three steps
Run both for a short time, one customer group first, so no reminder is missed.
1
Connect Xero or QuickBooks
Paidnice picks up the invoices that are already open, as well as new ones. Setup takes under 15 minutes.
ActivityToday
Connected to WellPaid co.
248 open invoices picked upIncluding the ones already overdue
New invoices added as you raise them
2
Approve the draft policies
Paidnice prepares draft policies for you. Start with one customer group: pause Biller Genie for it and approve each action before it sends.
Upcoming actions
Drafts 18Scheduled 0Drafts send after you approve them
2 to 7 days
Invoice emailSMS+9 more
8 to 30 days
Invoice late feeStatement+5 more
3
Go live
When the first group looks right, set its policies to Active and turn off Biller Genie for the rest.
Policies · CommercialLive
Safe Mode
3 daysbefore due
RemindersEmail, then SMS once overdue
Active
14 daysoverdue
Late fee2% of the balance, posted to QuickBooks
Active
1stof month
StatementsPDF to each customer with a balance
Active
Active policies send on schedule, no approval needed.
Trusted with over $1,200,000,000 collected on time across 1,070,000 invoices since 2022.
and counting
Questions about switching from Biller Genie
Is Paidnice a good alternative to Biller Genie?
It depends on how you want to take payments. Biller Genie is built for US businesses on QuickBooks that want reminders, payment acceptance, surcharging and reconciliation in one tool. Paidnice is priced by invoice volume from $69 a month (USD), connects Stripe, Pinch or your own payment links, and fits any business on Xero or QuickBooks Online up to $50m a year, or 50,000 invoices a year.
How does Biller Genie pricing compare with Paidnice?
Biller Genie does not publish prices on its own site. Its last reported price was $49.95 a month plus 0.50% of invoices collected. Current prices are hidden and must be requested. G2 and Capterra list $24.95 a month as a starting price. Paidnice charges by invoice volume, from $69 a month (USD), and takes no percentage of your invoices. See Paidnice pricing.
How do customers pay through Paidnice?
Paidnice connects Stripe, Pinch and Cloud Depot, plus payment links from other providers, so customers pay by card, ACH, BACS or direct debit. Payments are recorded against the invoice in Xero or QuickBooks.
Does Paidnice send SMS reminders?
Yes. SMS sends worldwide to any valid mobile number, with dedicated sending routes for the US, UK, Australia and New Zealand. Essentials includes SMS reminders at $0.10 a message.
Can I switch from Biller Genie without a gap in reminders?
Yes. Paidnice picks up the invoices that are already open when you connect. Start with one customer group in Draft, check each action, then turn off Biller Genie for the rest.
Can I try Paidnice before I pay?
Yes. Signing up is free, your first 20 actions are free and you do not need a card. See pricing for the plans.
Compare other tools
See how Paidnice compares with each of these, side by side.
248 open invoices picked up
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