Paidnice is debtor management software for Xero. Automate your reminders, statements, late fees and escalation for every debtor in your Xero organisation, so your debtor days come down.
No credit card. Your first 20 actions are free.
Xero shows you who owes you money. The Aged Receivables reports list each debtor and the age of each balance, and up to five email reminders go out on one set of rules. Xero does not score how each debtor pays, send statements on a schedule, charge late fees or pass a stubborn debtor to a person. A connected app does those jobs.
1 in full, 3 in part, 3 missing
7 of 7 jobs, automatic
Read how to spot growing overdue balances in Xero, or what a debtors report from Xero data needs to show. In the UK? See credit control for Xero. Running a group? See credit control across multiple Xero companies. If you are weighing Paidnice against the other apps in the Xero App Store, see how Paidnice compares with Chaser, Upflow, Satago, Kolleno and ezyCollect.
Email and SMS reminders go out before the due date and after it, from your own domain, in your words. Set different rules for each Xero contact group, so your best customers and your slowest debtors do not get the same message.
"This program has been a game-changer for our small business, significantly reducing the hours spent chasing debtors. It courteously sends reminders and statements, tasks that previously consumed our time."
Fixed fees, a percentage, or a per annum interest rate. Applied weekly, monthly, or at a set number of days overdue. The charge goes onto the invoice in Xero, so the debtor balance in your ledger is always correct.
"It has already made a huge difference to our debtor days and has massively helped."
Statements go out weekly or monthly with a payment link. A debtor can pay every open invoice at once on your branded portal, or you offer a payment plan. Anyone still overdue gets escalated to a phone call, a credit stop or a formal letter, assigned to a person.
"Since implementing Paidnice our average debtors' days has been reduced significantly, as more clients pay on time."
Nothing changes in Xero unless a rule you set makes it happen. Paidnice connects through the official Xero integration, so we never see your accounting password.
It’s the debt collection system I’ve been looking for, for the last 15 years.
Within the first month of implementing Paidnice, we saw late customer payments decrease from over 20% to zero.
Alex Hamilton, Paintvine, New Zealand
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The biggest impact from using Paidnice has really been man hours for me. Just by using Paidnice, it's freed up loads and loads of time. We're talking five hours already of admin per month, and we're a scaling business. In a year, that could be 15 to 20 hours a month.
Jon Murphy, Salt Silo, United Kingdom
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Before Paidnice, over 25% of our payments were late, which we were manually chasing up. With Paidnice automating this for us, that has dropped to less than 5%
Louis Fourie, Venture Workspace, South Africa
Read the case study →Xero gives you the Aged Receivables Summary and Detail reports, up to five automated email reminders, statements you send by hand and a credit limit on each contact. To chase by SMS, send statements on a schedule, charge late fees or escalate a debtor, you connect a debtor management app.
Paidnice is debtor management software for Xero. It tracks every debtor with a payment-history score, chases overdue invoices by email and SMS from your own domain, sends statements on a schedule, applies late fees and interest, offers payment plans and escalates the accounts that do not pay.
Nothing changes unless a rule you set makes it happen. Paidnice connects through the official Xero integration, so we never see your Xero password. Late fees and interest go onto the ledger in Xero, either on the original invoice or as a new invoice, so your aged receivables report stays correct.
Yes. Exclude any customer or a whole customer group. Add grace periods, and set different rules for different groups, so the customers who pay on time are left alone. Start in approval mode, and nothing sends without your OK.
Yes. Paidnice reads the invoices already in Xero, including everything overdue today. You can chase that backlog, apply late fees in bulk, and either add the fee to the existing invoice or issue it as a new one.
Paidnice has a free plan, and paid plans start at US$69 a month. Pricing follows your invoice volume, not your company revenue, and the Pro plan has unlimited users.
About 15 minutes. Connect your Xero organisation in one click, pick a preset template for reminders, fees and statements, then preview every upcoming action before anything sends.
Debtor management for Xero
No credit card. Your first 20 actions are free.
