How to Add 30/60/90 Day Aging to Xero Statements

Are you struggling to get a clear picture of your aging accounts receivable? Wish you could easily show customers exactly how overdue their invoices are? You're not alone. For businesses using Xero, the inability to add detailed aging periods to customer statements is a common frustration that impacts cash flow and customer relationships.

The good news? With Paidnice, you can effortlessly add 30/60/90 day aging breakdowns to your statements, revolutionizing how you communicate with customers about outstanding balances. Let's dive into why this matters and how Paidnice makes it simple.

Why Aging Analysis Matters for Your Cash Flow

Before we get into the how-to, let's quickly address why aging analysis is crucial for businesses of all sizes:

• Increased transparency: Customers see exactly how much they owe and for how long.
• Faster payments: Clear visibility of aging debt encourages prompt payment.
• Better cash flow management: Identify slow-paying customers and address issues proactively.
• Improved collections: Target your follow-up efforts where they're most needed.
• Professional presentation: Demonstrate financial organization and attention to detail.

Unfortunately, Xero doesn't offer built-in functionality to add proper aging analysis to customer statements. This limitation forces many businesses to create manual workarounds or simply go without this valuable information.

How to Add 30/60/90 Day Aging to Your Xero Statements

Adding aging analysis to your statements with Paidnice is remarkably simple. Here's how to set it up:

1. Configure Your Auto Statement Settings

In Paidnice, navigate to the statements section and click "New Auto Statement." You'll see options to configure:

• When statements should be sent (monthly, weekly, etc.).
• Which day of the month to send them.
• Statement trigger type (outstanding, overdue, or all).
• Email template selection.
• PDF attachment options.

The process takes less than a minute to set up, and once configured, your statements will automatically include aging analysis.

2. Customize Your Aging Analysis Breakdown

Paidnice gives you complete control over how aging information appears on your statements:

• Toggle aging analysis breakdown on/off.
• Customize aging periods (default is 29, 60, and 180 days).
• Group statement lines based on days until due.
• Set breakpoints that make sense for your business.

Unlike other solutions that force you into rigid aging periods, Paidnice lets you define periods that align with your payment terms and collection processes.

3. Preview Your Customer's Experience

The result is a professional statement that clearly shows customers:

• Total outstanding balance.
• Overdue balance.
• Detailed breakdown of aging periods.
• Individual invoices with their current status.

Notice the red box highlighting the aging breakdown section - this visual cue draws your customer's attention to exactly how long each amount has been outstanding, making it impossible to ignore.

See an example of our Outstanding Statement PDF here.

4. Provide Customer Portal Access

Paidnice goes beyond just sending statements by offering a customer portal where clients can:

• View their outstanding statement in real-time.
• See their invoice breakdown.
• Download all invoices with a single click.
• Make payments directly from the statement.
• Track their aging debt visually.

This self-service approach empowers customers while reducing your administrative burden.

Real Results from Real Businesses

The impact of adding aging analysis to statements is significant. Paidnice customers consistently report:

• 30-40% reduction in average days to pay after implementing aging analysis.
• Dramatic decrease in 90+ day receivables as customers prioritize older invoices.
• Fewer awkward collection conversations since customers can clearly see their payment status.
• Reduced admin time through statement automation.

As Will Q., a Paidnice customer, shares: "We've been getting paid much faster and more often since using Paidnice. I love the automatic discounts, late fees, and email/SMS reminders."

BONUS: Send Activity Statements

In addition to aging analysis, Paidnice now offers comprehensive Activity Statements - a game-changer for businesses looking to provide complete account transparency to their customers.

Activity statements show every transaction within a specified period, including:

• Opening balance.
• All invoices issued.
• All payments received.
• Credit notes applied.
• Current balance with aging breakdown.

You can automate the sending of these statements just like your regular outstanding statements, keeping customers fully informed of their account activity without any manual effort on your part.

See an example of our Activity Statement PDF here.

BONUS: Send From Your Own Domain

For a truly professional touch, Paidnice allows you to connect your custom domain for sending statements. This means:

• Emails come from your domain (e.g., statements@yourcompany.com).
• Higher deliverability rates as emails avoid spam filters.
• Consistent branding across all customer touchpoints.
• Professional appearance that builds customer trust.

BONUS: Customize Your Email Templates

Create personalized email templates that match your brand voice:

• Use the intuitive template editor with formatting options.
• Insert dynamic merge tags for personalization.
• Include direct links to the customer portal.
• Preview emails before sending.
• Set up different templates for different scenarios.

Streamlined Accounts Recievable Has Never Been Easier

Paidnice delivers a comprehensive accounts receivable automation system, that not only handles aging periods for Xero customer statements, but that also includes:

• Automated statement generation and delivery.
• Customizable aging analysis.
• Complete activity statements.
• Customer portal for self-service.
• Custom domain integration.
• Email and SMS reminders.
• Late fee automation.
• Payment links and options.

All these features work together to create a consistent, professional accounts receivable process that gets you paid faster while maintaining positive customer relationships.

Getting Started with Paidnice

Ready to transform your accounts receivable with proper aging analysis on your statements? Getting started with Paidnice takes just minutes:

1. Sign up for a free trial at Paidnice.com.
2. Connect your Xero or QuickBooks account.
3. Configure your statement preferences.
4. Set up your email templates.
5. Watch as your aging receivables start to shrink.

As Tony I., another satisfied Paidnice customer, puts it: "Paidnice has been very helpful in reminding our clients when their invoices are due. Simple to setup and has features such as SMS and email reminders, furthermore, the ability to add administration fees/late fees to overdue invoices does entice usually late-paying clients to pay on time."

Don't let the limitations of Xero or QuickBooks hold back your cash flow any longer. Add professional 30/60/90 day aging to your statements today with Paidnice, and experience the difference proper accounts receivable automation can make for your business.

Book a Demo or Sign Up Now to get started!