🏆 Xero 2025 Global Small Business App of the Year
Paidnice is invoice reminder software for Xero and QuickBooks. Automatic email and payment reminders go out on your schedule and escalate until the invoice is paid.
No credit card. Free plan available, paid plans from $69 a month.
100+ five star reviews across Xero, QuickBooks, Trustpilot, Capterra and G2.
If you run the business, you probably send the reminders too. Usually on a Friday afternoon. Usually the same handful of invoices.
Our Days Sales Outstanding dropped from 113 days in January to 31.6 days five months later. Overdue invoices went from 75.5% of our receivables to 27.3%.W.P., Canada, Xero App Store review.
Five months, one customer. Not an average.
Days, as reported by the customer.
Reminders go out before the due date and after it, from your own address, in your words. Business hours only.
"Being able to send all communications directly from my own domain, everything looks fully branded and professional, with delivery tracking built in."
When a polite nudge is not enough, add fixed fees, interest, or a per annum rate. Applied weekly, monthly, or at a set number of days overdue, automatically.
"First round of late penalties and everyone magically paid their bill."
Statements go out weekly or monthly with a payment link. Anyone still overdue gets escalated to a phone call, a credit stop or a legal letter, assigned to a person.
"Since using Paidnice we've seen a 5x reduction in late payments within the first 90 days."
Nothing changes in Xero unless a rule you set makes it happen. Paidnice connects through the official Xero and QuickBooks OAuth integrations, so we never see your accounting password.
SEE PAIDNICE IN TWO MINUTES
Denym, our co-founder, walks through the whole thing: connecting Xero or QuickBooks, setting your reminder and late fee rules once, and what your customers actually receive.
For seeing it work on your own overdue invoices first.
Paidnice works from the invoices already in Xero or QuickBooks. No data entry, no new invoicing tool.
For businesses building a consistent A/R process with reminders, statements, late fees and discounts.
For larger businesses wanting more configurability, custom branding, payment plans and more support.
Billed in your own currency, not converted at checkout. Monthly, cancel any time. Pro scales past 300 invoices a month as you grow.
It’s the debt collection system I’ve been looking for, for the last 15 years.
MORE THAN INVOICE REMINDERS
INVOICE REMINDER SOFTWARE
"It's the best service I have had from anyone in years."
Anna H. on the Xero App Marketplace
No credit card. Free plan available, paid plans from $69 a month.
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