Paidnice chases your late invoices, sends the statements, and adds the interest for you.
No credit card. Your first 20 actions are free.
Two minutes, no sales pitch
From the first polite nudge to the late fee landing on the invoice.
Email and text reminders go out on your schedule, from your own domain, straight to the property manager's AP inbox.
"The automation has saved me time in sending and the collection process. Customers are paying much faster now by my firm using this app."
A property management group gets one document for every site, child accounts rolled up under the parent, interest on the overdue balance.
"We deal mostly with large b2b where our invoices often go missing during the approval process. Paidnice automates our outreach and statements allowing us to be paid much faster."
Every reminder carries a pay button, and property managers find and pay every open invoice on your own branded portal, in one ACH.
"Really saved us time in helping customers settle multiple part paid Xero invoices in a single Stripe payment."
Late fees, statement interest, or early payment discounts, set per account group, so your anchor accounts stay exempt.
"It performs exactly as promised, and is the best option we've found for automating late fees and interest charges."
When reminders run out, a call task lands with the payer's record attached, so you see the payment history before the next contract year.
"Paidnice is a great tool to keep your clients accountable, adding a critical feature that Xero was lacking."
Paidnice does not raise invoices or replace your job software. It picks up what has already landed in QuickBooks or Xero.
Your job management system
It lands here
Paidnice chases from here
It’s the debt collection system I’ve been looking for, for the last 15 years.
It reads the invoices your cleaning company has already raised in QuickBooks or Xero. Once you connect, Paidnice sees every invoice, its due date, and its balance, and applies the policy you set for each customer group. When a property manager pays, the sync picks it up and the chasing stops on its own. Nothing is re-keyed and nothing changes about how you bill.
Yes, if your janitorial invoices sync from Jobber to QuickBooks Online. Jobber pushes invoices into QBO automatically, and Paidnice picks them up from there, so reminders, statements, and late fees run without you touching either system. The same pattern works for ServiceM8 with Xero. If your field software only syncs timesheets, raise the invoices in QuickBooks itself and Paidnice works the same way.
Many commercial cleaning contracts in the US can include a late fee or interest clause, and many janitorial agreements already carry one on paper. What is allowed varies by state and by what your contract says, so check your service agreement and get advice where you need it. Paidnice handles the mechanical part: it calculates the fee or interest you set, adds it to the invoice or statement, and tells the customer, consistently, every time.
Yes, consolidated statements are built for cleaning companies that bill property groups. Link each building as a child account under the parent, and Paidnice sends one statement covering every site, with each invoice listed and interest calculated on the whole overdue balance. It goes to the AP contact you choose, from your own domain, on the schedule you set, usually the first of the month.
Take the disputed invoice out by its number and the rest of the cleaning account keeps getting chased. If a property manager questions a missed clean on one site, exclude that invoice reference and reminders, statements, and interest carry on for everything else. When the dispute settles, drop the exclusion and the invoice rejoins the schedule. One argument does not stall the whole account.
Yes, many cleaning companies start in approval mode. Every reminder, statement, and late fee sits in a queue until you approve it, so you can watch the first cycle go out and check the tone lands right with your anchor accounts. Once you trust the schedule, switch groups to fully automatic one at a time. Many owners approve for a week or two, then let it run.
For commercial cleaners
No credit card. Your first 20 actions are free.
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