This app is a game changer!Lesley B.
Paidnice sends each new Xero or QuickBooks invoice on the day you choose, in your own template, from your own domain, with delivery and open tracking.
Set the send once for each customer group. Paidnice picks up each new invoice from Xero or QuickBooks and sends it on schedule.
Send on the issue date, or a set number of days or weekdays after it, at the time of day you choose. Each customer group can run its own timing.
Write the email once with your logo and merge fields, and attach the invoice PDF, its other attachments, a calendar invite or your terms. On Pro and above it comes from your own domain.
If your job or practice system makes the invoice, attach its PDF to the invoice in Xero or QuickBooks. Paidnice sends that file in place of the accounting PDF.
A customer can have several people on file. Send the invoice to their accounts payable inbox, and the reminders and statements to the person you work with.
Every invoice email shows if it was delivered, opened, clicked or bounced. When the invoice is marked paid, a thank-you email can go out on its own.
“It allows us to apply interest to overdue invoices, to send reminders, and to send invoices at times when they are likely to be seen. We would not be without it.”
App Store“One of the biggest advantages for me is being able to send all communications directly from my own domain, everything looks fully branded and professional, with delivery tracking built in.”
App Store“Utilizing the email from our domain option gives the impression it's our proprietary program, and we absolutely love it!”
App StoreSet these for each customer group. Paidnice applies them to every new invoice in Xero or QuickBooks.
| Setting | What you choose |
|---|---|
| When it sends | On the issue date, or a set number of days or weekdays after it, at a set time of day |
| Template | Your wording, logo and merge fields, such as contact name, invoice number and amount |
| Attachments | The invoice PDF, the invoice’s other attachments, a calendar invite for the due date and files such as your terms |
| Invoice PDF | The accounting PDF, or your own PDF attached to the invoice in Xero or QuickBooks |
| Sender | Your own domain on Pro and above, with a from name, reply-to and BCC on every plan |
| Recipient | The person on the customer chosen to receive invoices, such as their accounts payable inbox |
| Tracking | Delivered, opened, clicked and bounced for every email |
| After payment | A thank-you email on the date the invoice is marked paid |
| Approval | Send automatically, or hold each email as a draft for your approval |
Send your own invoice PDF from Xero →
Send your own invoice PDF from QuickBooks →It’s the debt collection system I’ve been looking for, for the last 15 years.
Paidnice has everything your business needs to run a best-in-class receivables process, from the first reminder to the money landing in your account.
Bookkeeping & AccountingNew Zealand
“For the cost of the subscription versus money in your bank, it’s definitely a no-brainer.”
Haley ReynersFounder, My Two Cents
Paidnice connects to your ledger, payment providers, CRM and team chat, so every invoice is chased, paid and recorded without manual data entry.
See all integrations → NewConnect to Claude or ChatGPT via MCP›Yes. Set an email on the issue date and Paidnice sends each new invoice from Xero or QuickBooks Online to your customer, with the invoice PDF attached and a link to view and pay.
Yes. Send it on the issue date, or a set number of days or weekdays after it, at the time of day you choose. Weekdays timing keeps sends off the weekend.
On Pro and above, yes. Verify your domain once and send from [email protected] or from any address on it. Essentials sends from a Paidnice address. Sender profiles, with your own reply-to and BCC, are on every plan.
The invoice PDF from Xero or QuickBooks, the other attachments on the invoice, a calendar invite for the due date, and files such as your terms. Keep each file under 5MB and the total under 10MB.
Yes. Attach your own PDF to the invoice in Xero or QuickBooks and name it with a prefix you choose. Paidnice sends that file in place of the accounting PDF. See how it works in Xero.
Yes. A customer can have several people on file, and you choose who gets the invoice, who gets reminders and who gets statements.
Yes. Every email shows if it was delivered, opened, clicked or bounced. Email performance also shows the time of day your customers open most.
Yes. Set an email on the date the invoice is marked paid, and Paidnice sends a thank-you once the payment is in Xero or QuickBooks.
Yes. Run a policy automatically, or hold each email as a draft for your approval. Safe Mode holds every send while you test your setup.
Book a call with the founders to learn more about how Paidnice can help you take the pain away from getting paid.
Great hands on experience. Ashley helped us through everything.
Janet X.App Marketplace★★★★★160+I’ve contacted support a few times, and Denym has always replied with really detailed and thoughtful explanations, even taking the time to jump on a video call to help.
Jon M.App Marketplace★★★★★160+So happy with the service provided by Ashley at Paidnice. The best service I have had from anyone in years.
Anna H.App Marketplace★★★★★160+Very simple to set up and the few questions we had were quickly and expertly dealt with by Denym. It has already made a huge difference to our debtor days and has massively helped.
Jenny M.App Marketplace★★★★★160+
Connect Xero or QuickBooks and Paidnice prepares draft policies for you. Nothing runs until you approve them.
