Applied by Paidnice
WellPaid co.Text message · Today 9:02
$60k outstanding→$24k in 30 days
How My Two Cents slashed outstanding invoices from $60k to $24k
“When my debtor workflow is turned off, people stop paying me almost immediately.”
Haley ReynersFounder, My Two Cents
This app is a game changer!Lesley B.
Paidnice gets engineering, architecture and planning firms paid phase by phase: reminders on every progress invoice, client statements, the interest your fee agreement allows and escalation before stop-work, from Xero or QuickBooks.
Every tool you need to get paid on time, running on your live Xero or QuickBooks invoices. Connect once and switch on what you need.
Every stage runs on your payment terms, automatically or after you approve it.
Clients get a reminder before, on and after each progress invoice falls due, by email and text, from your own domain. They reply or pay from the link.
Explore reminders →Each client gets one statement on the day you choose, with every phase invoice and reimbursable across your projects and one total to pay.
Explore statements →Paidnice adds the interest or late fee your fee agreement allows and posts it to your ledger. Key clients can stay exempt.
Explore late fees →Paidnice reads each client reply, logs the promise or the question and drafts the next step. A project manager or partner approves each draft before it is sent.
Explore reply handling →When reminders stop working, the account becomes a call, letter or stop credit task, with the full payment history attached, well before any stop-work notice.
Explore escalations →Clients see every open invoice across your projects and pay by card or bank, or split a large fee into a payment plan. No login needed.
Explore the portal →Clients get a reminder before, on and after each progress invoice falls due, by email and text, from your own domain. They reply or pay from the link.
Explore reminders →Plus payment plans, discounts, credit scores, cash forecasts, letters by post and more.
Send each phase invoice to the client's AP inbox and the reminders to the project manager you work with.
Paidnice adds the interest your fee agreement allows to overdue invoices and posts it to your ledger.
In the UK, the Construction Act covers architectural, design and surveying work, so its statutory payment rights reach design firms.
When reminders run out, Paidnice escalates to a call task, a director email or a stop credit task.
Paidnice turns your ledger into answers: the phase invoices due this week, the clients who pay late and the accounts a partner should call.
Keep billing from your project system exactly as you do now. Once its invoices sync to Xero or QuickBooks Online, Paidnice picks them up and runs the rest.
It’s the debt collection system I’ve been looking for, for the last 15 years.
Paidnice customers on getting paid, in their own words.
“When my debtor workflow is turned off, people stop paying me almost immediately.”
Haley ReynersFounder, My Two Cents
“Paidnice gave us the reliability we needed in our accounts receivable.”
Alex HamiltonCEO, Paintvine
“One thing less to worry about.”
Louis FourieDirector, Venture Workspace
“It's perfect set-and-forget automation.”
Will QuFounder, RankRise
“We look like heroes because we've introduced Paidnice into their business.”
Roman TepesFounder, Balance My Books
“The impact that we had was immediate.”
Marc ProctorDirector, Bullot & Rankine
“Just by using Paidnice, it's freed up loads and loads of time.”
Jon MurphyFounder, Salt Silo
“With Paidnice, we've transformed client behaviour around on-time payment.”
Louis De KockDirector, 3IT Consulting
“Paidnice has completely flipped the script.”
Victor ChenCMO & Accounts Manager, Better Tuition Academy
“If you want to get paid on time, put in Paidnice software, full stop.”
Janet XuccoaDirector, New Zealand Family Trust Services
“Whether you are a solopreneur or a big agency, this is a no-brainer.”
Christine TierneyFounder, junebird creative
Connect Xero or QuickBooks and Paidnice prepares draft policies for you. Nothing runs until you approve them.