Paidnice chases progress invoices, takes payment, and charges the interest your agreement allows.
No credit card. Your first 20 actions are free.
Two minutes, no sales pitch
From the first polite nudge to the late fee landing on the invoice.
Reminders enforce the terms in your fee agreement from the day an invoice goes overdue, sent from accounts at your own domain, not your name.
"The app is easy to use, does what it claims to do and has already started to show improvements in our Accounts Receivable with less effort from the accounts team."
Every reminder carries a pay button, and clients find and pay fees and reimbursables across projects on your own branded portal.
"Really saved us time in helping customers settle multiple part paid Xero invoices in a single Stripe payment."
Interest your fee agreement allows, added to overdue invoices and posted to your ledger. Runs per client group, so key clients stay exempt.
"First round of late penalties and everyone magically paid their bill. Amazing. Denym's team not only helped me onboard, they made a system adjust specifically at my request in around 48 hours."
When reminders run out, it escalates: a call task, a director email, or a credit stop, with the payer's record attached.
"Paidnice, Denym and his team have built an excellent product, they know the product well and it does exactly what it says on the tin."
Paidnice does not raise invoices or replace your project software. It picks up what your billing run has already pushed into Xero or QuickBooks.
Your project management system
It lands here
Paidnice chases from here
It’s the debt collection system I’ve been looking for, for the last 15 years.
Many engineering firms bill from a project management tool that pushes invoices into Xero or QuickBooks, and Paidnice reads them there. It sees every open invoice, its due date, and its balance, then runs your reminder, statement, and interest rules against them. Nothing changes about how you bill. When a payment lands in the ledger, the chasing for that invoice stops on its own.
Yes, engineering firms running BQE Core can keep billing exactly as they do now. BQE Core sends your invoices to QuickBooks Online once clients and projects are synced, and Paidnice picks them up from the ledger. The same goes for Total Synergy, Monograph, and Projectworks pushing into Xero or QuickBooks. Paidnice never touches the PM tool itself, it works from what lands in the ledger.
Many engineering firms in the US already have an interest clause in their fee agreement, commonly 1 to 1.5 percent per month on overdue balances. Whether and how much you can charge depends on your contract and your state, so check both. Paidnice handles the mechanical part: it calculates the interest your agreement allows, adds it to the balance, and posts it to your ledger.
Yes, engineering firms usually start Paidnice in approval mode, where every reminder, statement, and interest charge waits for your click before it leaves. Once you trust the cadence, switch any policy to fully automatic. You can also mix modes across groups: hands-off for one-off residential clients, approval-first for municipal work where you want eyes on every send.
Engineering firms hit this constantly: a change-order invoice is contested while the rest of the project bills on. Pull that one invoice out of the policy by its reference, and the reminders and interest on it stop while every other invoice keeps its schedule. The same filter holds retainage lines that stay open until closeout.
For engineering firms the ladder gets firmer without you drafting anything. Early reminders come from accounts at your own domain, and later sends carry the principal's name. Past that, Paidnice raises escalation tasks: a call with the payer's record attached, a director email, or a credit stop while the balance clears. You decide how far it runs before anyone reaches for the stop-work clause.
For engineering firms
No credit card. Your first 20 actions are free.
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