Paidnice chases the trade accounts, sends the statements, and adds interest on overdue balances.
No credit card. Your first 20 actions are free.
Two minutes, no sales pitch
From the first polite nudge to the late fee landing on the invoice.
Email and text reminders go out on a schedule you set, chasing the account while the gear is still on rent.
"It saves us a massive amount of time on manually sending email reminders, and we've noticed a significant increase in responses from clients."
Paidnice sends the monthly statement, rolls every child account into one PDF, and adds interest on the whole overdue balance.
"The time-consuming task of chasing debt and sending statements is now a thing of the past, as everything is handled automatically."
Every reminder and statement carries a pay link, and customers find and pay the whole account on your own branded portal.
"Really saved us time in helping customers settle multiple part paid Xero invoices in a single Stripe payment."
Late fees, statement interest, or early payment discounts, set per account group, so your key trade accounts stay exempt.
"We saw a great improvement in the average time to pay across all clients and the subscription cost is more than covered by the interest generated, so it pays for itself."
When reminders run out, it escalates to a call task, with the payer's balance, average days to pay, and rating attached.
"It has literally reduced our outstanding debtor. It is super easy to use, and the staff are super helpful."
Paidnice does not raise invoices or replace your rental software. It picks up what has already reached your accounts.
Your rental management system
It lands here
Paidnice chases from here
It’s the debt collection system I’ve been looking for, for the last 15 years.
Yes, as long as your equipment rental software posts its invoices into Xero or QuickBooks. Current RMS, HireHop, Rentman, and Point of Rental all do this out of the box. Paidnice reads the invoices from the ledger, so it does not matter which system raised them. Your dispatch board and rental workflow stay exactly where they are.
Many US equipment rental companies can charge late fees or interest when their rental agreement or credit application allows it, and state rules on rates vary. Paidnice applies the terms you already have: a flat fee, a monthly percentage, or interest on the whole overdue statement balance. The charge appears on every reminder and statement, which is usually what gets the account paid. Confirm the wording of your agreement with your attorney.
Cycle invoices land in Xero or QuickBooks from your rental software, and Paidnice picks each one up as it arrives. Reminders chase the individual invoices, the monthly statement shows the whole account on one page, and interest is charged on the overdue balance rather than per invoice, so a contractor with ten open invoices sees one number to pay.
Every equipment rental customer gets a branded portal page listing all of their open invoices. They can pay one, several, or the full balance by card or bank transfer in a single payment, and Paidnice matches it back against the right invoices in Xero or QuickBooks. For a contractor holding a dozen cycle invoices, that one payment is usually what clears the account.
Damage and loss recharges cause most of the disputes in equipment rental, so Paidnice lets you exclude a single invoice by its reference. That invoice stops being chased and stops accruing interest while you sort it out, and the rest of the account keeps running on its normal policy. Nothing else about the customer changes.
Yes. Start your rental accounts in approval mode, and every reminder, statement, and late fee waits for your click before it sends. Once you trust the wording and the timing, switch groups to fully automatic one at a time. Many rental companies run trade accounts on automatic and keep their largest accounts on approval.
For equipment rental companies
No credit card. Your first 20 actions are free.
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