Paidnice chases the invoices your field software raises, takes the payment, and adds the late fees.
No credit card. Your first 20 actions are free.
Two minutes, no sales pitch
From the first polite nudge to the late fee landing on the invoice.
Email and text reminders go out on your schedule, from your own domain, working every invoice your field software pushes into QuickBooks or Xero.
"The app is easy to use, does what it claims to do and has already started to show improvements in our Accounts Receivable with less effort from the accounts team."
Every reminder carries a pay button, and customers find and pay every open invoice on your own branded portal, in one payment.
"Really saved us time in helping customers settle multiple part paid Xero invoices in a single Stripe payment."
Late fees and interest post to the ledger, set per customer group, so your key agreement accounts stay exempt.
"Integrates seamlessly with Xero, and the process is simple and straightforward. It performs exactly as promised, and is the best option we've found for automating late fees and interest charges."
When reminders run out, the office gets a call task with the payer's full record attached, so nothing sits unpaid while you run dispatch.
"The automated debt collection features work brilliantly, saving us time and improving our collections process."
Paidnice does not raise invoices or replace your field software. It picks up what has already landed in QuickBooks or Xero.
Your field service software
It lands here
Paidnice chases from here
It’s the debt collection system I’ve been looking for, for the last 15 years.
Many HVAC contractors run ServiceTitan for dispatch and QuickBooks Online for the books, and that pairing is exactly where Paidnice sits. ServiceTitan exports posted invoice batches into QuickBooks Online, Paidnice reads them there, and the reminders, statements, and late fees run from the ledger. Nothing changes inside ServiceTitan. The same pattern works for Jobber and FieldEdge into QuickBooks Online, and for simPRO into QuickBooks or Xero.
HVAC contractors can state late fee terms on every invoice and service agreement, and Paidnice applies the policy you set: it posts the fee or interest to the invoice in QuickBooks or Xero on your schedule, with every charge documented. State rules on rates vary, so check what applies where you work before you set the percentage.
Every invoice your HVAC field software pushes into QuickBooks or Xero is in scope the moment it lands, whether it is a service call, a quarterly PM visit, or a changeout. You set the policy once: which customers get chased, on what schedule, and when fees apply. New invoices pick up the policy automatically, and anything already overdue today can be included from day one.
Yes, many HVAC contractors start in approval mode, where every reminder, statement, and late fee waits for your click before it leaves. Once the wording and timing feel right, switch groups to fully automatic one at a time. Plenty of shops keep the big commercial accounts on approval and let routine service-call reminders run on their own.
HVAC work attracts disputes: a warranty callback on a compressor, a property manager arguing a change order. Pull that one invoice out of the policy by its number and the chasing pauses on it alone, while every other invoice the customer owes keeps moving. When the argument settles, put it back.
HVAC maintenance agreements bill small and often, and those are the invoices that slip when the office is buried in dispatch. Put agreement holders in their own group with a gentler cadence, keep firm terms and late fees on commercial trade accounts, and both run at once from the same QuickBooks or Xero. A multi-site customer gets one consolidated statement covering every location.
For HVAC contractors
No credit card. Your first 20 actions are free.
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