Upflow pricing: quote-only tiers, $333 and $833 a month in its own data, and five alternatives

Upflow's pricing tiers

Upflow's own structured data prices Starter at $333 and Grow at $833 a month, even though the visible pricing page marks every tier "Ask for a quote". The five paid tiers, Starter to Enterprise, are set by annual gross invoice value; the last published list prices were $440 and $880.

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The tier names, invoice-value bands and invoice caps are Upflow's own (Upflow pricing page). The $440 and $880 figures were the list prices on the previous Grow and Scale tiers, when Grow covered businesses up to $10m and Scale covered $10m to $50m. No paid tier carries a visible published price today.

Does Upflow have a subscription price at all?

No. Every paid Upflow tier is quote-only on the visible pricing page. The closest public numbers are the prices in the page's own structured data, $333 a month for Starter and $833 for Grow, and the historical list prices of $440 and $880.

The contradiction is on Upflow's own page. The text a visitor reads says "Ask for a quote" against Starter, Grow, Scale, Accelerate and Enterprise. The JSON-LD block behind that text, which search engines read, gives Starter a price of $333.00 USD for businesses invoicing up to $10m a year (40,000 invoices) and Grow a price of $833.00 USD for up to $25m (100,000 invoices). Scale, Accelerate and Enterprise carry no price in either place. The one figure printed in plain sight is the Payments add-on at $390 a month. Treat $333 and $833 as Upflow's own floor for a quote, and expect the sales conversation to start there.

The $390 a month figure that some tools quote as Upflow's "platform fee" is specifically the Upflow Payments add-on charge, not a base subscription price: no tier's subscription cost is published anywhere on Upflow's site.

What drives an Upflow bill

Upflow bills on six variables. Revenue band sets the tier, invoice volume caps it, and the $390 a month Payments add-on is the only line with a printed price.

1. Annual gross invoice value. The tier is set by how much you invoice a year, from up to $10m on Starter to over $100m on Enterprise. Growth moves you up a band, and up a quote.
2. Invoice volume. Each tier carries a yearly invoice cap: 40,000 on Starter, 100,000 on Grow, 200,000 on Scale, 300,000 on Accelerate and 700,000 on Enterprise (Upflow pricing page).
3. Seats. Unlimited on every tier. Adding a credit controller costs nothing extra.
4. Payments add-on. $390 a month on any tier, plus 3.5% and $0.30 per card payment, and 0.8% per ACH payment capped at $5. A Payments Lite option routes through a third-party gateway for a smaller fee.
5. Contract term. The last published annual prices were about 9% below monthly ($400 against $440, $800 against $880). Whether a 2026 quote carries the same discount is a question for the sales conversation.
6. Channels. Email, SMS and letter actions send automatically. Call and task actions are assigned to a person.

What three business sizes pay a year

At the last published Upflow list prices, a $2m or $8m business paid $5,280 a year for the platform and a $20m business paid $10,560, before Payments fees.

The examples use the last published prices on the bands they applied to: Grow at $440 a month for businesses up to $10m, Scale at $880 a month for $10m to $50m. Payments fees assume an average invoice of $2,000 and every invoice paid through Upflow Payments by ACH. Your quote will differ; the arithmetic shows where the money goes.

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Two things stand out. The platform subscription is the small number: $5,280 to $10,560 a year at the last published prices. And the ACH cap matters. A $2,000 invoice paid by ACH would cost $16 at 0.8%, but the $5 cap holds it to $5, so an ACH-heavy business pays a flat $5 an invoice.

Card payments carry the higher rate, 3.5% plus $0.30 per transaction, with no cap. A $2,000 invoice paid by card costs $70.30 in fees against $5 by ACH. Payments Lite exists for teams that want a cheaper gateway.

What the same $8m business pays across four tools

For the $8m business above, with 4,000 invoices a year and two chasers, the subscription runs from $179 to $2,490 a month across four tools.

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These are subscription prices at monthly billing, without payment fees or add-ons. Ask Upflow for a current quote, because its prices are hidden.

Price is only half the choice. If you want cash application and analytics in one system, compare Upflow and Kolleno. If you want reminders, fees and statements on your ledger, compare Chaser and Paidnice.

Is Upflow worth the price

Upflow earns its quote for finance teams that manage collections by metric and want unlimited seats; users rate it 4.8 from 233 reviews on G2. It overcharges teams that need fees, interest or payment plans applied.

On QuickBooks Online the sync is one-way and polled every five minutes, with payments landing in Undeposited Funds for manual reconciliation. A business under $10m on QuickBooks or Xero that needs terms enforced automatically is paying a revenue-band quote for reporting depth and still applying fees manually.

How we priced Upflow and chose its alternatives

The five alternatives run from enterprise suites to small Xero and QuickBooks Online teams. Paidnice comes first; the rest are ordered by the size of business each is built for, largest first. Four criteria carry weights that add up to 100%.

• Price and pricing unit (35%): each vendor's own pricing page, read as plain text, for the "Price from" and "Pricing unit" columns of the comparison table.
• Size and ledger fit (30%): each vendor's integration pages, for the "Size fit" and "Ledger" columns.
• Late fees, interest and payment plans (20%): each vendor's help docs, shown in the "Late fees and interest" line of each entry.
• Limits (15%): each vendor's pricing and help pages, for the "One limitation" column.

Upflow shows no price on any tier, so its structured-data figures ($333 and $833) are labeled as such, and its older list prices ($440 and $880) are shown as last published. Quadient AR is quote only and Growfin publishes no price.

Paidnice is our product. Every entry, Paidnice included, lists its limit. The weights are our editorial judgment.

Upflow pricing and alternatives compared

Five Upflow alternatives run from quote-only enterprise suites to $69 a month (£49). Two are quote-only, Kolleno charges $650 a user, Chaser starts at £199 a month (about $259) and Paidnice is priced by invoice volume.

Paidnice comes first; the rest are ordered by the size of business each one is built for, largest first. Each block gives the entry cost in the currency the vendor bills in, with US dollars in brackets where the vendor bills in pounds.

1. Paidnice, best for Xero and QuickBooks Online

Paidnice is accounts receivable automation for Xero and QuickBooks Online that enforces payment terms with reminders, statements, late fees and interest, best for any business up to $50m a year, from $69 a month (£49).

Fits

Finance teams doing up to $50m a year that want reminders, statements and escalation running automatically, with late fees and interest as optional leverage.

Entry cost

$69 a month (£49) on Essentials for 150 invoices and two users; Pro from $99 a month (£74) with unlimited users.

Pricing unit

Invoices chased a month, not revenue or seats.

Runs on

Xero and QuickBooks Online natively; NetSuite, Sage Intacct, Dynamics 365 Business Central and MYOB on the Custom plan.

Late fees and interest

Yes. An invoice late fee and a statement interest charge, both posted to the ledger as an invoice.

The one thing it does best

Enforcing payment terms: the fee sits on the ledger, so it enters the customer's payables and payment run.

Best suited for: Any business up to $50m a year on Xero or QuickBooks Online.

The limit: ERP connections are on the Custom plan only, from $999 a month (£749), and it is not built for an enterprise collections floor.

2. Quadient AR, best for enterprise ERP teams

Quadient AR is an enterprise receivables suite, formerly YayPay, best for finance teams that want collections, cash application and credit applications inside one platform; price on request.

Fits

Enterprise AR teams that want collections, cash application, credit applications and disputes inside a wider suite. Quadient acquired YayPay in 2020.

Entry cost

Quote only.

Pricing unit

Not published.

Runs on

NetSuite, Sage Intacct, Sage ERPs, Dynamics, SAP, Acumatica, Xero, QuickBooks, Zuora; Salesforce on the CRM side.

Late fees and interest

No native module.

The one thing it does best

Machine-learning payment predictions and a dedicated cash application module.

Best suited for: Enterprise finance teams on a full ERP.

The limit: The portal cannot split a single invoice into instalments, and email runs through one shared AR mailbox.

3. Growfin, best for NetSuite teams in Salesforce

Growfin is an AI collections and cash application platform built for NetSuite, best for high-volume enterprise AR teams that raise disputes in Salesforce; price on request.

Fits

High-volume enterprise AR teams on NetSuite that want behavioural-AI dunning and disputes raised as Salesforce cases.

Entry cost

Not published.

Pricing unit

Not published.

Runs on

NetSuite (a Built for NetSuite SuiteApp), Salesforce, Slack, Zuora. No evidence of Xero or QuickBooks Online connectors.

Late fees and interest

No.

The one thing it does best

Cash application, with SmartExtract reading remittances and SmartMatch applying up to 80% of payments without a human, by Growfin's own claim.

Best suited for: Enterprise NetSuite teams that live in Salesforce.

The limit: No native payments product, and G2 reviewers report a median three-month implementation.

4. Kolleno, best for mid-market cash application

Kolleno is an AI order-to-cash platform with reconciliation and collections, best for teams with a small seat count, from $650 per user a month.

Fits

Teams of any size by turnover band (from under £1M) that want AI-led collections and reconciliation and can see the seat count staying small.

Entry cost

$650 per user a month on BusinessPay ($545 on annual billing). Business Plus is $1,245 per user a month ($995 annual) and covers £1M to £100M turnover.

Pricing unit

Per user, with a minimum of two users on Business Plus.

Head to head

Kolleno vs Upflow compares the two on price, size fit and late fees.

Runs on

Xero, QuickBooks Online and Sage Intacct on BusinessPay and Business Plus; NetSuite, SAP, Oracle and Dynamics on the Enterprise tiers.

Late fees and interest

No evidence of a late fee or interest feature. Payment plans are included.

The one thing it does best

Cash application and reconciliation, including bank-file matching and NetSuite multi-currency journals.

Best suited for: Mid-market teams that want per-user pricing and cash application.

The limit: The bill climbs with headcount; a team of five on BusinessPay starts at $3,250 a month.

5. Chaser, best for larger UK teams

Chaser is UK credit control software with email, SMS and Creditsafe credit checks in one place, best for finance teams past about £4m turnover, from £199 a month (about $259).

Fits

Established UK finance teams past about £4m turnover. This is the credit control tool at chaserhq.com, not an unrelated Slack task tool.

Entry cost

£199 a month (about $259) on Compact, which covers businesses up to £4m revenue with four users. Core is £599 a month (about $779) up to £10m, Complete £899 (about $1,169).

Pricing unit

Revenue-tiered plans with credit-metered SMS, calls and letters.

Runs on

Xero, QuickBooks, Sage, NetSuite, Dynamics 365 and others.

Late fees and interest

Yes, four calculation types including the Bank of England base rate, under one global rule.

The one thing it does best

Email, SMS and Creditsafe credit checks in one place, with continuous monitoring of customer financial health.

Best suited for: Larger UK teams that want bureau credit checks with their chasing.

The limit: One global late fee rule that cannot vary per customer group, and payment-plan chasing follows the invoice due date rather than the instalment dates.

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The per-seat maths for three, five and ten Kolleno users is in Kolleno pricing and alternatives. Chaser's Compact, Core and Complete tiers and the Care add-on are set out in Chaser pricing and alternatives. The wider field is ranked in the best Upflow alternatives in 2026, and the category's price bands are compared in credit control software pricing.

How Paidnice prices the same job

Paidnice is priced by invoice volume, not revenue, with unlimited users on Pro. Plans run from $69 a month (£49) to $799 a month (£599), and most businesses up to $50m a year sit between Pro 300 and Pro 2,000.

The pricing unit is the number of invoices Paidnice chases each month, which is the work it does. Revenue never enters the calculation, so a business that grows from $5m to $15m on the same invoice count pays the same. Essentials covers 150 invoices and two team members; every Pro plan includes unlimited users. Full detail is on the Paidnice pricing page.

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Every plan includes automated email and SMS reminders, automatic statements, escalation workflows, a customer payment portal and payment plans through Stripe. Late fees and statement interest are optional policies you switch on per customer group, with the fee posted to the ledger in Xero or QuickBooks. SMS messages are $0.10 each (£0.05). There are no contracts or lock-ins.

The $8m business from the example above, sending about 330 invoices a month, would sit on Pro 600 at $179 a month (£129), or $2,148 a year (£1,548), with as many users as the finance team needs.

Upflow pricing questions

Upflow publishes one price, the $390 a month Payments platform fee. These are the answers to the questions finance teams ask before requesting a quote.

About the editorial team

Written by Denym Bird Co-founder & CEO of Paidnice

Denym started Paidnice in 2022 after customers paying late left his own business short on payroll. He has led it to $1 billion collected on time across more than 1 million invoices, and writes about credit control, late fees and getting paid on Xero and QuickBooks.

Reviewed by Jack Daffron Co-founder of Paidnice

Jack is a co-founder of Paidnice and has built accounting software for more than 10 years. He builds the product that sends reminders, adds late fees and takes payments for businesses on Xero, QuickBooks and ERPs such as NetSuite and Business Central.