For professional services firms on Xero or QuickBooks Online, Paidnice chases every retainer and time-billed invoice, takes the payment and adds the late fee.
No credit card. Your first 20 actions are free.
Email and text reminders go out on the schedule you set, to the person who pays at each client, from your own domain.
"We deal mostly with large b2b where our invoices often go missing during the approval process. Paidnice automates our outreach and statements allowing us to be paid much faster."
Statements go out on the 1st with the retainer, the time-and-materials invoices and any milestone invoice on one page, with the late fee recalculated at send.
"The time-consuming task of chasing debt and sending statements is now a thing of the past, as everything is handled automatically."
Every reminder and statement carries a pay button, and clients find and pay the retainer and the time-billed invoices on your own branded portal at once.
"Really saved us time in helping customers settle multiple part paid Xero invoices in a single Stripe payment."
Late fees, statement interest, or early payment discounts, set per client group, so your anchor retainers stay exempt. UK small businesses were paid 8.0 days late on average in the December 2025 quarter (Xero UK Update, February 2026).
"We saw a great improvement in the average time to pay across all clients and the subscription cost is more than covered by the interest generated, so it pays for itself."
When reminders run out, it escalates to a call task for the partner or a credit hold, with the client's balance, average days to pay, and rating attached.
"Paidnice has been exactly what we were looking for to help address the ongoing challenge of past-due invoices."
Paidnice does not raise invoices or replace your time and billing software. It picks up what has already reached your accounts. It works alongside Harvest, Productive and Scoro on Xero, and Accelo on QuickBooks Online.
Your time and billing software
It lands here
Paidnice chases from here
It’s the debt collection system I’ve been looking for, for the last 15 years.
Many professional services firms we work with invoice from Harvest, Productive, Scoro or Accelo. Those systems push the invoice into Xero or QuickBooks Online, and Paidnice reads it from there. Nothing changes about how you track time, raise the retainer or bill a milestone. Paidnice only needs the invoice to land in your ledger, which those integrations already do.
Most professional services firms have an engagement letter that promises interest on overdue invoices and rarely applies it. Paidnice applies the rate you set, on the schedule you set, and shows the calculation on the statement. Rules on maximum rates vary by state and country, so check what your terms and your jurisdiction allow, and set the rate to match.
Professional services firms often have both on one client: a fixed monthly retainer plus time-and-materials or milestone invoices after the work. Paidnice treats them as one account. The client gets one reminder sequence, one statement listing every open invoice, and one pay button that settles all of them at once.
Professional services firms lose weeks when an invoice reaches accounts payable without the client's purchase order number. Reminders go to the payables contact you set, with the invoice attached, so whoever releases payment has the number in front of them. If one invoice is disputed, take it out of the policy by its number and the rest of the account keeps its schedule.
Professional services firms live on a few anchor retainers, so you set a different policy for them. Anchor clients might get a gentle reminder and a monthly statement, while small project clients get the full ladder up to a credit hold. Every email comes from your own domain, so it reads as your office following procedure.
Professional services firms pay from US$69, £49 or A$99 a month on Essentials, priced by invoice volume, not revenue. There are no contracts, and your first 20 actions are free.
For professional services firms
No credit card. Your first 20 actions are free.
