For breweries on Xero or QuickBooks Online, Paidnice chases every past-due bar, bottle shop and distributor account, takes the payment and adds the interest to the statement.
No credit card. Your first 20 actions are free.
Email and text reminders go out on the schedule you set, to whoever pays the bills at each bar, bottle shop or distributor, from your own domain.
"We deal mostly with large b2b where our invoices often go missing during the approval process. Paidnice automates our outreach and statements allowing us to be paid much faster."
Statements go out on the 1st listing every open delivery invoice, keg deposits and all, with the finance charge on the past-due balance recalculated at send. A bar group gets one consolidated statement.
"The time-consuming task of chasing debt and sending statements is now a thing of the past, as everything is handled automatically."
Every reminder and statement carries a pay button, and a bar manager settles a month of delivery invoices on your own branded portal at once.
"Really saved us time in helping customers settle multiple part paid Xero invoices in a single Stripe payment."
Late fees, statement interest, or early payment discounts, set per account group, so your distributors stay exempt. In Texas, a distributor selling beer to a retailer must be paid cash on or before delivery, under section 102.31 of the Alcoholic Beverage Code.
Check how manufacturers get paid in the UK or Australia.
"We saw a great improvement in the average time to pay across all clients and the subscription cost is more than covered by the interest generated, so it pays for itself."
When reminders run out, it escalates to a call task or a credit hold with the account's balance, average days to pay, and rating attached.
"Paidnice has been exactly what we were looking for to help address the ongoing challenge of past-due invoices."
Paidnice does not raise invoices or replace your brewery management software. It picks up what has already reached your accounts. It works alongside Ekos on Xero or QuickBooks Online, and Breww on Xero.
Your brewery management software
It lands here
Paidnice chases from here
It’s the debt collection system I’ve been looking for, for the last 15 years.
Breweries that invoice from brewery management software like Ekos or Breww keep doing so. Ekos pushes finalised invoices into Xero or QuickBooks Online, Breww pushes them into Xero, and Paidnice reads them from there. Paidnice only needs the invoice to land in your ledger, which those integrations already do.
Breweries selling to bars, bottle shops and distributors often have a finance charge in their trade terms that never gets applied. Paidnice applies the rate you set, on the schedule you set, and shows the calculation on the statement. State rules on credit to retailers and on maximum rates vary, so check what your terms and your state allow, and set the rate to match.
Breweries often sell to a group that buys through a separate account for each venue. Paidnice rolls those into one consolidated parent statement: every venue, every open invoice, and the interest on the past-due balance, in one file emailed to their accounts payable. The buyer reconciles one document instead of five, and nobody in your office sends them by hand.
Breweries deal with short deliveries, out-of-code kegs and keg deposit arguments, and one disputed invoice should not stall the whole account. Take that invoice out of the policy by its number and the rest of the account keeps its normal schedule: reminders, the statement, and the finance charge all carry on without the disputed line.
Breweries lean on a few distributor accounts, so you set a different policy for them. Distributors might get a gentle reminder and a monthly statement, while small bar and bottle shop accounts get the full ladder up to a credit hold. Every email comes from your own domain, so it reads as your office following procedure.
Breweries pay from US$69, £49 or A$99 a month on Essentials, priced by invoice volume, not revenue. There are no contracts, and your first 20 actions are free.
For breweries
No credit card. Your first 20 actions are free.
