Paidnice chases late drop invoices, sends one statement per account, and adds the interest for you.
No credit card. Your first 20 actions are free.
Two minutes, no sales pitch
From the first polite nudge to the late fee landing on the invoice.
Email and text reminders go out on the schedule you set, from your own domain, to whoever pays the bills at each cafe, restaurant, and grocer.
"Paidnice has been exactly what we were looking for to help address the ongoing challenge of past-due invoices."
A group with five sites gets one head-office statement covering every drop at every location, with interest charged once on the overdue balance.
"We deal mostly with large b2b where our invoices often go missing during the approval process. Paidnice automates our outreach and statements allowing us to be paid much faster."
Every reminder carries a pay button, and accounts find and pay a month of drops on your own branded portal, in one payment.
"Really saved us time in helping customers settle multiple part paid Xero invoices in a single Stripe payment."
Net-7 cafes, net-30 grocers, and foodservice groups each run their own reminder and interest policy, so key accounts stay exempt.
"It performs exactly as promised, and is the best option we've found for automating late fees and interest charges."
When reminders run out, it raises a call task with the payer's record attached, so you can decide on a credit hold before the next delivery.
"The automated debt collection features work brilliantly, saving us time and improving our collections process."
Paidnice does not raise invoices or replace your ordering software. It picks up what has already reached your accounts.
Your ordering system
It lands here
Paidnice chases from here
It’s the debt collection system I’ve been looking for, for the last 15 years.
Many food distributors raise drop invoices in an ordering or inventory platform, which pushes them into QuickBooks or Xero. Paidnice reads the ledger, so it sees every invoice, due date, and payment the moment it lands. You set the policy once, and it applies to new invoices automatically. When a customer pays, the chasing stops on its own, with nothing to reconcile by hand.
Yes, distributors running Cin7 Core, Unleashed, Fresho, or FoodStorm can keep them exactly as they are. Those platforms push sales invoices into QuickBooks or Xero, and Paidnice picks them up from the ledger. It never touches your orders, stock, or pricing. If the invoice reaches your accounting file, Paidnice can remind, add interest, send the statement, and take the payment.
Food distributors in the US commonly charge late fees or interest on overdue trade accounts, and it is generally allowed when your credit application and invoice terms state the rate. Paidnice applies the policy you choose, either a monthly percentage on each invoice or one interest line on the overdue statement balance. It cannot tell you what rate is lawful in your state, so check your terms and ask an advisor if you are unsure.
Distributors serving groups can link every location to one parent account. Paidnice then sends a single consolidated statement to head office, covering every drop at every site, with one interest line on the whole overdue balance. The accounts payable person gets one document to approve instead of five inboxes of delivery invoices, and the group pays the lot through one payment page.
Food distributors live with shorts, returns, and the odd damaged case, so disputes are built in. Pull the disputed invoice out of the policy by its number and the rest of the account keeps its normal schedule. No reminders or interest touch that invoice until you put it back. Credit notes in QuickBooks or Xero reduce the balance automatically.
Distributors see these customers every week, so the tone is yours to set. Reminders send from your own domain, in your words, starting friendly and firming up on your schedule. The awkward part, asking for the money, moves from your driver or office manager to a system. Many accounts simply pay from the first email, and the Friday delivery stays a friendly visit.
For food distributors
No credit card. Your first 20 actions are free.
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