Paidnice chases delinquent assessments, takes payment, and applies the board's late fee policy.
No credit card. Your first 20 actions are free.
Two minutes, no sales pitch
From the first polite nudge to the late fee landing on the invoice.
Email and text reminders go out on the board's schedule, from the association's own domain, so no volunteer has to be the bad guy.
"The automated debt collection features work brilliantly, saving us time and improving our collections process."
Dues, special assessments, late fees and the running balance on one page, sent monthly on their own.
"The feature set itself fills genuine gaps that Xero users have been frustrated by for years. Automated statement sending alone is worth the entry price."
Every reminder carries a pay button, and owners find and pay dues, special assessments and fees on your own branded portal.
"Really saved us time in helping customers settle multiple part paid Xero invoices in a single Stripe payment."
Late fees, interest, or early payment discounts. Set once per owner group, applied to every delinquent assessment the same way.
"It performs exactly as promised, and is the best option we've found for automating late fees and interest charges."
When reminders run out, it creates a task for the manager or the board, with the owner's full record attached.
"Paidnice is a great tool to keep your clients accountable, adding a critical feature that Xero was lacking."
Paidnice does not raise assessments or replace your books. It enforces the collection policy from the QuickBooks or Xero file you already bill dues from.
You bill dues from your ledger
Paidnice enforces from here
It’s the debt collection system I’ve been looking for, for the last 15 years.
HOAs that raise dues and assessments in QuickBooks Online are exactly who Paidnice is built for, and it works the same from Xero. You keep billing from QuickBooks the way you do now. Paidnice connects in one click, reads the open assessments, and runs the reminders, late fees, statements and payment portal from there. Nothing about your bookkeeping moves or changes.
Many associations can, when the governing documents or state law provide for it, and many collection policies already do. Paidnice applies whatever fee your board has adopted, flat or percentage, to every delinquent assessment on the same schedule, and posts it on the QuickBooks or Xero ledger. Check your CC&Rs and state statute for the amounts allowed. Paidnice does not give legal advice.
Community association boards usually want eyes on anything that goes to an owner, so Paidnice has an approval mode. Every reminder, late fee and statement waits in a queue until the treasurer or manager clicks OK. Once the board trusts the schedule, let it run automatically, and the policy stays exactly what the board adopted.
Delinquent owners on a hardship plan are common, and Paidnice runs the plan instead of a spreadsheet. Set the installment amounts and dates, and it collects each one by card or ACH auto-pay, and records every payment against the right assessment in QuickBooks or Xero, with every decision documented.
HOA disputes usually involve a single assessment. Pull that invoice out of the schedule by its number and everything else keeps running. Reminders and statements for the owner's other charges continue, no fee lands on the disputed one, and you put it back once the board resolves it.
Delinquency past the final reminder becomes a task for a person. Paidnice assigns it to the manager or treasurer with the owner's full history attached, so the board can decide the next step, a payment plan, an amenity hold, or referral to the association's attorney. Paidnice is not a collection agency and stops before legal action.
For community associations
No credit card. Your first 20 actions are free.
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